The document provides step-by-step instructions for creating a Gmail email account and using basic email functions like composing, replying, forwarding, attaching and downloading files. It explains email terminology like inbox, outbox, attachments, and addresses the importance of keeping work and personal emails separate.

1. Email Basics
•
What is an email address
•
How to create and access email
•
Parts of an Email: address like, subject line, body,
•
What an inbox, outbox, sent box is.
•
Attach a document and open an attachment
•
Create an address book and add names
•
Ways to organize your emails.
•
Tips for writing effective emails.
•
Advanced parts of an email – CC, BCC, signature

2. What is Email?
• Compare email to regular mail: what are the basic similarities?
• Means of exchanging message, sharing information, advertising, and more
• They have the same parts: sender, recipient, message body, etc.
• Both have Junk Mail :(
• Compare email to regular mail: How are they different?
• Email is (almost) instantaneous
• Email is free (you don’t need a stamp to send an email)

3. How do most people get their email addresses
• Your workplace gives you an email address
• john.doe@gcsu.edu
• johndoe@yourcompanyname.com
• Your internet service provider gives you
one
• johndoe@windstream.net
• johndoe@cox.net
• johndoe@bellsouth.net
• Using free services
• johndoe@yahoo.com
• johndoe@gmail.com
• johndoe@hotmail.com
• johndoe@rocketmail.com

4. Separate Work Email and Personal Email
Do not give your work email address to your friends. Do not give your
personal address to work people. Keep them very separate and distinct.
• Workplaces often monitor you accounts.
• Receiving personal email on the job may distract your from doing your job.
• If you change jobs, you’ll be without a way for people to contact you.

5. How to create an
email account
There are lots of free email
providers. We’re going to create
an email using gmail, Google’s
free email service

6. Step 1: Gmail.com
Type www.gmail.com in the
address bar of your browser.
Once you’re there, click “Create
an Account”

7. Step 2: Choose the
Right Username.
• Don't be afraid to use your real name. If you're
using email to get a job, calling yourself
"DarthVader918345" isn't the smartest decision.
Use your real name or some obvious variation.
Those you're communicating with will appreciate it.
• Don’t make it too long or complicated. You’ll likely
be asking people to remember your email. Long or
complicated Usenames invite misspelling.
• Don't use curse words or obscenity in your
username.
• You can use your name to tell us what you do. If
you're a plumber, say so. If you're an attorney, tell
us.
• Distinguish yourself. Tom75 and Tom85 might as
well be the same person to me.
• Don't be too generic or "spam"-ish. A generic
business name, like "Free_Books@gmail.com"
looks like spam. Don't get caught in other people's
spam just because of your username.
• Consider the impact your username could have on
others. You'll be giving this address to friends,
family, potential employers, doctors, etc. You need
to decide what kind of impact you want it to have
and go from there.

8. Step 3: Choose a
Password
• Tips for creating a secure password:
• Include punctuation marks and/or numbers.
• Mix capital and lowercase letters.
• Include similar looking substitutions, such
as the number zero for the letter 'O' or '$'
for the letter 'S'
• Create a unique acronym.
• Include phonetic replacements, such as
'Luv 2 Laf' for 'Love to Laugh'.
• Things to avoid:
• Don't use a password that contains
personal information (name, birth date, etc.)
• Don't use words or acronyms that can be
found in a dictionary
• Don't use keyboard patterns (asdf) or
sequential numbers (1234).
• Don't make your password all numbers,
uppercase letters or lowercase letters.
• Don't use repeating characters (aa11).

9. Step 4: Choose a
Security Question
Security questions are used in case you
forget your password. Google will ask
you to answer the security question
correctly before allowing you to access
your email.
• Choose a question only you know the
answer to - make sure the question
isn't associated with your password.
• Pick a question that can't be answered
through research (for example, avoid
your mother's maiden name, your birth
date, your first or last name, your
social security number, your phone
number, your pet's name, etc.).
• Make sure your answer is memorable,
but not easy to guess. Use an answer
that is a complete sentence for even
more security.

10. Step 5: Word
Verification
Many websites today will ask you
to type in a set of squished letters
or words before completing a
form. This verification makes sure
a real human is filling out the form
and not a computer virus.

11. Step 6: Terms of
Service
In order to receive a free email
from Google, you must agree to
their terms of service. This
includes how ads are displayed
on your page, the privacy policy
and the program.

12. You Have Email!
You’ve just received your free
gmail account. This page tells you
a little about some Gmail features.
Click “Show me my Account” to
get started!

13. Your Gmail Inbox

14. Look. We’ve already got 3
emails in our inbox! The
emails in Bold are the ones I
haven’t opened yet.
Your Gmail Inbox

15. I know it’s the
inbox because it’s
highlighted here.
Your Gmail Inbox

16. This is who sent
the email to me
Your Gmail Inbox

17. The Bolded message is the
Subject of the Email
Your Gmail Inbox

18. The grey is the first part
of the email’s body.
Your Gmail Inbox

19. This tells me
whether the email
has an attachment
Your Gmail Inbox

20. It also tells you
when the email
was sent.
Your Gmail Inbox

21. Look. Here’s
the ads they were
talking about in the
terms of service.
Your Gmail Inbox

22. I can use this to search my
mail or the entire internet
Your Gmail Inbox

23. This tells you how many
emails are in your inbox.
Your Gmail Inbox

24. Open the email by
clicking on it.
Your Gmail Inbox

25. Parts of an Email

26. This is the email
subject.
Parts of an Email

27. The Green Name is
who sent the email.
Parts of an Email

28. This is the body of
the email.
Parts of an Email

29. To reply to the Gmail Team, you can click
“Reply” or just start click in the box below.
This will automatically format a reply with a
“Re:Import your contacts and old email” as
the subject of the email
Parts of an Email

30. You can forward email to someone the
same way your might forward your postal
mail. Forward messages will appear
“FW:Import your contacts and old email”
Parts of an Email

31. Look. More
Ads.
Parts of an Email

32. Parts of an Email

33. You can click
either link to
return to your
inbox.
Parts of an Email

34. Opening an
Email Attachment

35. Let’s click on this
email with an
attachment
Opening an
Email Attachment

36. Opening an
Email Attachment

37. Below the email body are the
email attachments. This email has
two attachments. A PDF and a
Word Document. To the left is the
size of the documents.
“K” stands for Kilobytes.
1000 Kilobytes make of up
MegaByte (MB). Google gives you
space for 7396 MBs of email
Opening an storage.
Email Attachment

38. Google gives you two options to view an
attachment. You can view them online using the
Google Reader or you can download them to
your computer. If you’re using a public
computer to read it, it’s best to use the Reader.
Opening an
If you need to edit the document and send it to
someone. Download it to you computer.
Email Attachment

39. Let’s view the PDF with
the Google Reader first.
Click on “view”
Opening an
Email Attachment

40. The Google Reader is
separate from your email
and will automatically open
a new window or tab in your
browser.
You can read, search, print
and download this PDF.
Google Reader

41. Downloading an
Attachment

42. Now let’s try try
downloading the PDF.
Click “Download”
Downloading an
Attachment

43. Downloading an
Attachment

44. In order to download the PDF,
you’ll need to save it to a location
on your computer. So toggle
“Save File.”
****If you just open it, the file will
be automatically saved to a
temporary location where you may
not be able to find it.
Downloading an
Attachment

45. Downloading an
Attachment

46. Once you click “save,” the
computer will pull up the places
you can save the document. Most
people download documents to
their desktops for easy access.
Click “Desktop” on the left
Downloading an
Attachment

47. You can also change the title
of the document before
saving it.
Downloading an
Attachment

48. When you’re ready,
click Save.
Downloading an
Attachment

49. In order to view the
attachment you’ll have
to minimize
(Don’t close it!)
your browser and look
for it on your desktop.
Downloading an
Attachment

50. Downloading an
Attachment

51. There’s the attachment saved on
your Desktop.
Now let’s try re-attach it to an
email.
Go back to the Browser Window
that you just minimized.
Downloading an
Attachment

52. Downloading an
Attachment

53. To write a completely new
email (not a reply or a
forward), click “compose mail”
Downloading an
Attachment

54. Composing an Email
with an Attachment

55. Dawnpen@gmail.com, heather.holder@gcsu.edu, milldred@mildredsplace.com
The “To:” line should contain
the email address you’re
sending the email to. You can
add more than one email
address by adding commas.
Composing an Email
with an Attachment

56. Dawnpen@gmail.com, heather.holder@gcsu.edu, milldred@mildredsplace.com
December Classes Schedule
The Subject Line should
summarize the email
you’re about to write.
Composing an Email
with an Attachment

57. Dawnpen@gmail.com, heather.holder@gcsu.edu, milldred@mildredsplace.com
December Classes Schedule
Now let’s attach the file
on our desktop. Click
“attach a file”
Composing an Email
with an Attachment