The document provides various tips and features for optimizing Gmail usage, including how to manage emails, set up notifications, and use organization tools like priority inbox and colored stars. It highlights advanced features such as confidential mode, email snoozing, and the ability to grant access to others without sharing login information. Users can also personalize their experience with filters, signatures, and integrations to enhance email efficiency.

2. 1 - Hide the sidebar
2 - Show or hide attachmeтts in the list.
3 - Quick actions
4 - Get rid of tabs
6 - See more unread emails
7 - Hide snippets
8 - Set up desktop Gmail notifier
9 - Snooze email
10 - Mute email threads
11 - Get reminders to attach files
12 - Use canned responses
13 - Get reminders to follow up and reply
14 - Set up multiple inboxes
15 - Use search operators and Gmail search filters
16 - Self-destruct emails
17 - Unsend sent emails
18 - Grant access to your inbox to other people
19 - Add Gmail signature
20- Insert photos directly to your email's body
21 - Remove large messages
22 - Use inbox integrations and extensions
23 - Use Gmail advanced filters
24 - View your messages side by side with the message list

4. Just click here and see the magic

6. Check out the attached files right from your inbox without even opening a
message. The revamped Gmail shows the attachment directly below the
email's subject line. Handy!
Click here

8. Want to archive the email, move it to trash, mark it as read/unread, or snooze it
quickly (we'll discuss this option in more detail soon)? Hover the mouse pointer
over an email in your inbox, and you'll see a series of quick-access actions
mentioned above. Very convenient!
Choose your
action

10. Have you ever wanted you could read messages without opening them? Well, you can do that
with the new Gmail. Just go to Settings -> Advanced. Scroll down to Preview Pane, and turn it
on. Then go back to the inbox and look for a new toggle button in the upper right corner. Select
a vertical, horizontal, or no preview pane.

12. What if you have five important messages and two of them are super important? With
the help of colored stars (in six different colors plus other colorful symbols like an
exclamation point or a tick), you can better organize important emails you received. To
access this option, you need to go to Settings -> General and look for “Stars.” Once you
saved the changes, you can mark a message with the star or the symbol you prefer by
the number of times you click the star next to the message.

13. You might want to go even further and turn on the Priority Inbox option. To do so, click
on “Settings” -> “Inbox” -> “Inbox Type” and select the “Inbox Priority” type. Priority
inbox finds the important emails and sorts them for you based on which email you read
and which of them you reply to. This will allow you to know which messages to read
first. If you think the sorting is not exactly accurate, mark the messages as less
important and more important to improve the result.

15. If you want to see more unread messages and have them all on the top, open
“Settings,” select the “Inbox” tab, then choose the “Unread first” option in the Inbox
Type drop-down menu. Then you will see two inbox sections, “Unread” and “Everything
else.” You can force Gmail to display up to 5, 10, 25, or 50 unread emails at once.
Make sure you saved the changes, and enjoy.

17. Gmail gives you a preview of your emails providing you with such information as the
name of the sender, the subject line, and a few lines of that email. If you don't want
this information to be shown for some reason, go to Settings -> General and scroll to
the Snippets section. After you disable the use of snippets, scroll to the bottom of
the page and click the Save Changes button.

19. After enabling desktop notifications for Gmail, you will see a nice pop-up window when you receive an
email even if you are not viewing your inbox. To get started, go to Settings -> General and scroll down to
the Desktop Notification section. There you will see three notification options. The default option is usually
set to OFF, but you can also turn on notifications for new mail, or if you don’t want to receive too many of
these, you can select “Important mail notifications on.”

21. This option temporarily removes emails from your inbox. To bring them
back, just let Gmail know when you want them to reappear. Simply hower
on the email you want to snooze and click on the little clock.

23. Sometimes you become part of an email thread or conversation just because your name
appears on the CC. If you can’t deal with it right now, you can mute the conversation. Open
the email you want to mute, click More on the top of the page, select Mute, and you are done.
You are not notified of those messages anymore. If you want to unmute the conversation, the
easiest way to do this is to search for “is:muted” from the search bar at the top of Gmail. Then
open the email you want to unmute, go to More -> Unmute.

25. Did you know that Gmail has a built-in feature that reminds a sender to add an
attachment before they hit “Send”? To get an alert, be sure to promise a file in your
message. For example, “I have attached,” “I have included,” etc.

27. If you have things you have to write over and over again, you
probably want to reduce the time you spend writing such emails. In
Gmail, you can now save canned responses so that you can quickly
fill out emails and send them to people. Let's see how it works. Go
to Settings, select the tab Advanced and enable the Canned
Responses option. As usual, do not forget to save changes.
To access Canned Responses, click on the More button in the
bottom right-hand corner. Then write one message you will need to
share with multiple people in the future, click “New canned
response” and save it. So when one day somebody will send you
an email asking to provide them with, for instance, all of the
resources from the recent webinar, you will be able to do that very
quickly with so little effort.

29. Imagine that you sent an email some time ago but haven't heard from the recipient yet.
Wouldn't it be good to be reminded of the follow-up? Well, that is what Gmail can do for
you if you enable this reminder. Another excellent feature is a reminder to reply to emails
you received. You can enable both reminders by going to Settings and clicking on the
General tab. Scroll down to the Nudges section.

31. This option will allow you to divide your inbox into multiple sections. They can be based on
priority (respond, read, etc.), label (starred, important, etc.) departments (marketing
department, QA department, etc.), and so on. To start using this feature, follow the below
procedure: 1) Go to Settings > 2) Select the Advanced tab > 3) Enable Multiple Inboxes >
4) Save the changes.
Then go to Settings again. There you will see a new tab called “Multiple Inboxes.” From
this tab, you can configure your inboxes.

33. You can use search operators to find important messages among tones of emails. For
example, an easy way to get through piles of spam is to enter the "is:important"
command in the search bar. Google's algorithms automatically determine the importance
of messages by how often you respond to their senders. And you will get a list of all the
emails marked as important. If you need to find pictures, try the command filename: [file
format]. For example, filename:jpg or filename:png.

35. The new confidential mode lets us send emails that contain sensitive information and
make them disappear in a day/a week/a few weeks/a month/etc. Also, recipients of such
messages won’t be able to forward, copy, download or print them. When you start
composing a new message, you will notice an icon with a lock and a clock in the bottom
right-hand corner. Click on that icon to turn on or turn off confidential mode.

37. It is one of the most useful Gmail improvements. You can enable it by going to Settings ->
the General tab. In the Undo Send section, it is possible to set the cancellation period as
5, 10, 20 or 30 seconds. Next time when you send an email, use the “Undo” option which
will appear below the search bar.

39. We all know that checking emails sometimes takes too much time. To make your life
easier, Gmail introduces an excellent feature that allows giving your assistant access to
your Gmail. What I liked the most about this feature is that you don’t need to share your
login data with anyone. All you need to do is to go to Settings -> Accounts and Import ->
Grant access to your account -> Add another account.

41. Personalize your messages by adding a professional signature to your Gmail account.
To do so, go to Settings -> General and scroll down to the Signature section.

43. Want images to appear along with your email text, not as attachments? No problem. Start
composing a new message or click Reply, then drag and drop the image from its folder on
your PC to the desired position in the email.

45. Ran out of space on Gmail? Find very long emails that eat the space in your inbox easily
and quickly. To do so, go to search and type “larger:5mb,” or “larger:10mb.”

47. Make your Gmail even more powerful by using integrations and extensions. You can
check out some cool Gmail extensions in the last paragraph of this article.

49. Easily create Gmail filters by choosing Settings, selecting the Filters and Blocked
Addresses tab, and clicking the Create a new filter link. With the help of the filters, you can
automatically archive or delete all marketing emails, archive, delete, or move emails from
specific senders, automatically clean your spam folder, etc.

51. Sometimes it is enough to look at the subject line to find out what an email message is
about. Sometimes it's not. But have you ever wanted you could read messages without
opening them? Well, you can do that with the new Gmail. Just go to Settings -> Advanced.
Scroll down to Preview Pane, and turn it on. Then go back to the inbox and look for a new
toggle button in the upper right corner. Select a vertical, horizontal, or no preview pane.