Whether your goal is collaboration, client meetings, live streaming conference content or community outreach, Google Hangouts are an excellent (and free) option that could replace webinar and video-conferencing platforms. Learn how to use this exciting new technology, and its marketing, broadcast and collaboration tools while avoiding some of its hang-ups. To join the PYM+ G+ community and receive regular invites to hangouts, visit http://Ez.com/pymhangout. For more advice, best practices and meeting planning tools, visit http://www.planyourmeetings.com. To view the video archive of this session go here: http://www.youtube.com/watch?v=_4-N2f9XLGs&feature=share. This session has been CIC-reviewed and is worth 1.5 CMP-IS clock hours in Strategic Domain A: Strategic Planning. Plan well & prosper, friends! #yaypym

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Google Hangouts & HOAs
Tips, troubleshooting and best practices
with @PYMLive (aka Kristi Casey Sanders)

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Why do you want to learn about
Hangouts? Tweet or Q&A me.

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Why do you want to learn
about Hangouts?

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There are really 3 kinds …

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1. Video Hangout 2. Hangout on Air
3. YouTube Live

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Video
Hangouts
Free videoconferencing
technology.

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Hangouts on
Air (HOA)
Broadcast live and
archived on your
YouTube Channel.

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YouTube Live
Professional quality
broadcast with multiple
audio and video feeds,
streamed live and
archived on YouTube.

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What you need…

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Hangout needs
Internet (wired is best)
On mobile: Download
Hangouts app
On desktop/laptop:
Download Google Voice
and Video plugin (the
first time you Hangout,
follow the prompts)

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HOA needs
Internet (wired is best)
On desktop/laptop:
Google Voice and Video
Gmail/Google Plus
account
YouTube Channel linked
to your G+ account

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YouTube Live needs
Internet (wired. period.
minimum speed of 5 MB)
Everything you need for HOA
(if broadcasting that way)
Going pro? You need an
encoder (like Wirecast for
YouTube)
Plus, firewire/cables to
external camera & audio

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Here’s how to link your page to
YouTube (and your personal account).

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YouTube
Set Up
1. Log into YouTube with
your page’s email.
2. Go to Channel
settings-> Features ->
Enable live events.
3. Link to your G+ page.

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Before you link G+ page to
YouTube, heed this!

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A cautionary
tale of two
channels
Will the real
Encore Atlanta,
please stand up?

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Don’t let
this happen
to you.
… there’s no way to
reverse it.

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Make it easy
on yourself
Link all your pages to
your main personal
account so you don’t
have to log out.

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Questions so far?

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OK, now that you know the
difference, let’s create an event.

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Email, G+ page & menu

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Hangout home page

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Schedule
a Hangout

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Schedule
an HOA
There are two ways.
Here’s the difference.
G+ menu
YouTube page

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G+ page
Can start now
or schedule for later.
When you invite
people, they’re
invited to watch
and sent to a page.
Event page is easy
to edit & operate when
you go live.

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YouTube
Live Event page
Can start now
or schedule for later.
Allows greater technical
control.
There’s no event page,
just a watch page.
Best for YouTube Live
Events.

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BTW your HOAs are Live Events

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Don’t forget
to test speed
speedtest.net
!
PS: The tests are of
same venue!

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Question for you
Which would you use more: Video
Hangouts, HOAs or YouTube Live?

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Let’s talk about practical
applications.

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Video Hangouts
Use instead of
conference calls.
Conduct training.
Collaborate with teams.
Hangout privately with
VIPs, fans, friends or
family members.
Hangout Apps

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Hangouts on Air
Webinars
Hybrid educational
sessions
Speaker interviews/event
teasers
Community engagement
Talk shows

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YouTube Live
Broadcasting multi-day
conference content
Toggling from action on a
stage to a virtual moderator
Creating professional
quality talk shows
Sharing concerts and other
live events in real time

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Your plans?

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Let’s take a look under the
hood, shall we?

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These 3 buttons
are magic!
Your G+ event page…
Add a
video teaser!
Let people
ask questions!
Hit start to begin!

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Don’t worry you’re not
broadcasting yet.

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Let’s talk settings

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Invite people!
At start …
Once in…

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Tech speakers early.
Leave time on game day.

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But don’t leave your window open for
more than 45 min. before broadcasting.

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No. 1 reason you can’t hear them?
Their audio settings need work.

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No. 1 reason they can’t hear
you? Their computer’s on mute.

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Let’s talk apps

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Create IDs & overlays
Click to mirror.
Turn off to edit.
Name & save!
Canvas size: 640x360

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The Q&A app rocks
Hover over corner to delete spam
See questions in real time

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Handy for muting
guests in noisy
environments

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But you can also
do it this way

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Chat window
Screenshare
Take pictures

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More apps…
YouTube
Google Drive
UberConference, to name
a few
!
Remember, anyone you
want to participate has to
also load/allow the app.

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When you’re ready, hit this button.

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Don’t forget to hit it again to
go off the air …

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Questions?

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Prepping tips
Make sure you’ve filled out
all the details in your
event.
Schedule a tech-thru with
all participants.
Sign on the day of early to
troubleshoot.
Read this: ez.com/hoatips.

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What happens after?

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Your video’s
on YouTube!
But you still have an
event page and a
community to engage.

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Edit description, title, add tags
Share on social networks
Make edits, add music, enhancements

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Add videos to playlists

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Add viewers to your circles

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Questions?

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Don’t forget your virtuals!
Invite them in.
Give them a voice.
Connect them to in-
person audience.
Add virtual event design.
Eliminate dead time.

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Now we practice!
Plan well & prosper, friends!