A formal meeting is a pre-planned gathering held at a specific time and place with an agreed agenda, led by a chairperson to discuss predetermined topics and make decisions. Different types include annual general meetings, planning meetings, and review meetings, all following a structured pattern. Formal meetings are crucial for planning, directing, and controlling within an organization, helping attendees understand and discuss organizational goals.

1. WHAT IS A FORMAL
MEETING
By Skillmaker

2. What is a formal meeting?
 a pre-planned
gathering
 held at a specific time
 at a defined place
 an agreed agenda
 lead by a chairperson
 record notes / minutes

3. What is formal meeting like?
 like a conductor and
musicians playing a pre-
planned musical piece
 keeping order and only
playing when asked / told
 recording of live play to
then review and improve

4. What is the purpose of a formal
meeting?
 discuss the list of
predetermined topics
 address the set of
objectives
 make decisions relating
to them.
 agree and accept actions
 work collaboratively

5. What are the different types of
formal meetings?
 Annual General Meeting -
requirement of a company
with Employees and
Shareholders
 Planning Meetings –
Segment groups plan new
initiatives or changes
 Review Meetings –
Participants discuss the
past and if it was
successful

6. What’s involved with a formal
meeting?
 follow a set pattern.
 Pre meeting day - send out an
agenda
 Start of meeting - agree to
accuracy of last meeting
minutes.
 Attendees give updates on
any action items from the
previous meeting.
 Meeting - agenda items are
discussed
 Minutes (official notes) taken
throughout the meeting.

7. Where does a formal meeting fit
into the organisational
management?
 Formal meetings are
an essential part of
 Planning
 Directing
 Controlling

8. How do formal meetings impact
on organisational goals?
 help attendees to
understand the
organisational goals
of the company
 whilst giving them
the chance to
discuss and amend
these organisational
goals.

9. What terms are used in
managing formal meetings?
 Agenda –sets out the
structure of the meeting.
 Minutes –a formal record
of the meeting.
 Motion –is a proposal.
 Chairperson –is in charge
 Order –if the meeting is
becoming an argument,
the chair may call “order”.
 Quorum –the minimum
number of people required
for a valid meeting.

10. Where can I find more
information about formal
meetings?
http://www.skillmaker.edu.au/formal-meeting/