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Business meetings

Business meetings serve several purposes such as reviewing company information, establishing operating principles, understanding finances and operations. There are different types of meetings like organizational, operational and department meetings. Meetings should have clear purposes like solving problems, making decisions, developing plans or sharing information. Effective meetings require proper planning which includes defining the purpose, developing an agenda, distributing it in advance, arranging the room and time appropriately. The agenda should allocate time efficiently and include topics, attendees, location and time. Meetings run more smoothly when participants are on time, introductions are made, the agenda is followed and action items are assigned.

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Business Meetings Maryum Malik
RULES OF MEETING RULES OF MEETING PROCESS OF MEETING PROCESS OF MEETING WHY HAVE A MEETING WHY HAVE A MEETING TYPES OF MEETINGS TYPES OF MEETINGS BUSINESS MEETING BUSINESS MEETING AGENDAAGENDA CONTENTCONTENT
Business Meeting To review company information or establish new operating principles To understand the company financial health or operations
Formal Style Informal Style Organizational Meeting Operational Meeting Department Meeting Types Of Meetings
WHY HAVE A MEETING
To solve a problem To make a decision To develop a plan To gather or convey information WHY HAVE A MEETING ?
Meetings are unproductive • Unclear purpose • No agenda • leader tries to accomplish too much • Starts late • Too many people
Define a Purpose Develop a agenda Distribute the agenda Arrange room Appropriate time Location How to Conduct a Meeting before the meeting
1 Greet members 1 Greet members During the meeting During the meeting 2 serve light refreshments 2 serve light refreshments 4 Review the agenda4 Review the agenda 3 Start on time. End on time.3 Start on time. End on time. How to Conduct a Meeting How to Conduct a Meeting 5 Stick to the agenda 5 Stick to the agenda
Etiquette Rules For Meetings • Be on time. • Make introductions • Have a strong agenda • Sit appropriately • Speak up • Do not have your phone out • Don't save questions • You can drink coffee, but you need permission for anything else
state the purpose set time limitsset time limits Discribe each itemDiscribe each item organizes itemsorganizes items Creating AgendaCreating Agenda
How to Write an Agenda for a Meeting Allocate time in the schedule Leave extra time at the end for Q&A Start by giving your agenda a title Write a schedule outlining Check errors before distributing it Write a brief statement Include "who?", " where?", and "when?"
Best Practices for Using an Agenda • Schedule the most important topics first • Stick to your agenda • Start writing your agenda in advance • Share the agenda with the attendees before the meeting
Eight ways to make meetings better Maintain the focus Include, rather than excludeBe prepared Get feedback Have an agenda Have fewer meetings Start on time and end on time Capture and assign action items
Business meetings