This document outlines the development of a web-based fish farm and staff management system for Gamini Aquarium (Pvt) Ltd. The system was developed to improve efficiency over the existing paper-based system. It includes modules for fish stock management, farm routines, inventory, staff management, expenses, and more. The system uses tools like HTML, CSS, Bootstrap, PHP, and MySQL. It provides features like color indicators, alerts, reports, and a customer website. The goal is to enhance operations and decision making at the farm through an online centralized system.

1. FOR GAMINI AQUARIUM (PVT.) LTD.

2. ◦Name of the candidate : G. Nishanthan
◦Index No : 1111078
◦Academic Year : 2014/2015
Student Details

3. ◦Internal supervisor :
◦ Name : Mr. Dumindu Pahalawatta
◦ Position : Lecturer
◦ Organization : ESOFT Metro Campus, Kandy
◦External supervisor (Subject Related):
◦ Name : Dr. W.M.H.K Wijenayake
◦ Position : Senior Lecturer
◦ Organization : Wayamba University of Sri Lanka
Supervisors Details :

4. Client Details
 Name of the Organization : Gamini Aquarium Private Limited
 Address : No. 756, Colombo Road, Weligampitiya, Ja-ela
 Background :
◦ A Guppy Fish Breeding Farm
◦ Leading Guppy Fish Producer in Sri Lanka.
◦ Sell fishes to Local Aquariums and Home Aquariums

5. Functional Units of the Farm
◦Admin office
◦ Perform Administration of the farm
◦Fish Production Unit
◦ Producing Fish in Different Stages
◦Fish Sales Unit
◦ Sell Fish to Customers
◦Inventory Unit
◦ Manage Feeds & Medications

6. Problems????
Fish stock management is different from managing other stocks (i.e.
Goods in a Shop)
• Managing Guppy Fish Stocks
• Stocking of Fries
• Sorting (Age and Sex)
• Provide Feed & Medication
• Managing stock stages
• Fish Deaths
• Diseases
• Managing broodstock
• Work on dues
• Managing Goods in a Shop
• Good arrivals
• Sales
• Expiration

7. Motivation to Start the Project
Maintenance of huge number of records and sharing of records are essential
Records are currently maintained in traditional file management systems
Paper based documents need to be travelled between different units
Misplacements of records results in huge loses i.e. Fish kills
No active mechanism for farm customers to check stock availability

8. Motivation to Start the Project
Difficulties in doing essential work at correct time
 Difficulties in managing tanks
(More than 100 tanks  6 species  6 Growth Stages )
 Difficulties in Managing farm Inventory (Feed & Medication)
 Difficulties in managing farm staff
Manage Profile
Manage Salary

9. Main Objective
Develop a web based Fish Farm & Staff Management System
for
Gamini Aquarium (Pvt.) Ltd
by
replacing existing inefficient file based management system
to
enhance the efficiency of essential farm operations and staff
management aspects

10. Major Modules
 User login module
 Fish stock management module
 Expense Management module
 Farm routine management module
 Disease Management module
 Alert generation module
 Online fish reservation module
 Inventory Management module
 Salary management module
 Staff management module
 Report generation module

11. Tools and Technologies used
Interfaces and structure
HTML 5
CSS3
Bootstrap
Development of the System
PHP
JavaScript
JQuery
Development Tools
Adobe Dreamweaver CS6
Adobe Photoshop CS6
Database Management System
MySQL
PDF Generator
TCPDF

12. Development towards the success….
Developed Fish Farm & Staff Management System with Attractive Interfaces
Tank Managements
Fish Variety Management
Fish Stock Management
Disease Management
Fish Death Management
Inventory Management
Employee Management
Salary Management
Expense Management
Fish Sales Management

13. Development towards the success….
Separate Login Modules For Each Sections
Colored Indicators on important Farm Activities
Email Generations on Deadlines via Cron Jobs
Alerts on Nursery Sorting Deadlines
Alerts on GO1 Sorting Deadlines
Alerts on Fish Transfer Deadlines
Alerts on Feed & Medication Out of Stock
Alerts on Feed & Medication Reorder Levels

14. Development towards the success….
Website for Customers  Reservation & Stock Inquiries
Graphs and Charts to Take Management Decisions
More than 15 Management Reports
Fish Production Reports
Fish Stock Reports
Expense Reports
Discard Reports
Salary Reports
Disease Reports
Reports of Bills
Inventory Reports
Sales Reports

16. Color coded indicators…
Graphs & Charts..

21. Demonstration
 Login
 Dashboard
 Fry Collection (RBT)
 View GO2 Stock (Stock Report)
 Send Transfer Request (RBT)
 Process Request
 Generate a bill
Employee Registration
Employee views
 Adding Salary
 Issue Feed
 Cron Jobs
 Website
 Login Records

22. What to Manage ???
 Fish Stock
 Fish Farm Routines
 Inventory Stock
 Staff Management
 Expenses
 Salary Management
 Tank Management

23. Future Improvements….
 Introduce a barcode or finger print system to mark the attendance
 Generating SMS alerts on critical timelines
A leave management system to handle employee leaves online
 Facilitate online payments for fish reservations by obtaining a payment
gateway