This document provides information about the Erasmus+ Capacity Building program. It outlines the key actions, objectives, eligible activities, and application process. The program aims to encourage cooperation between EU countries and partner countries to support reform and modernization of higher education institutions and systems. It supports joint projects between institutions to develop new curricula and teaching methods, as well as structural projects to reform national higher education policies and governance. Applications are invited from consortia of higher education institutions and other organizations. Selection is competitive based on the relevance, quality, impact, and dissemination of proposed projects. The deadline for 2019 applications is February 7, 2019.

1. Erasmus+ Capacity Building
Sofia University, December 2018
Mirko Varano
varano@kth.se

2. Erasmus+ Capacity Building for Higher Education
Key Actions
1.
Learning Mobility
2.
Co-operation Projects
3.
Policy Support
CBHE

3. Erasmus+ Capacity Building
• The projects aim to encourage:
• cooperation between the EU and Partner Countries
• support eligible Partner Countries in addressing challenges in the management and
governance of their higher education institutions
• This includes:
• improving the quality of higher education
• developing new and innovative education programmes
• modernising higher education systems through reform policies
• fostering cooperation across different regions of the world through joint initiatives

4. Erasmus+ Capacity Building
• Joint Projects (85%):
New curricula, joint degrees, learning and teaching methodologies, staff development,
quality assurance, governance, Bologna tools
• Structural Projects (15%):
Reforms at national level with the support of the authorities in the Partner Countries
(policy modernization, Bologna policies, governance and management of higher
education systems…)

5. International cooperation between
Programme Countries & Partner Countries
Programme Countries Partner Countries
EU Member States:
Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech
Republic, Denmark, Estonia, Finland, France, Germany,
Greece, Hungary, Ireland, Italy, Latvia, Lithuania,
Luxembourg, Malta, Netherlands, Poland, Portugal,
Romania, Slovakia, Slovenia, Spain, Sweden, United
Kingdom
Other programme countries:
Iceland, Liechtenstein, Norway, former Yugoslav Republic
of Macedonia, Turkey.
All other countries throughout the world

6. Erasmus+ Capacity Building
• Capacity-building projects can be:
• National projects involving institutions from only one eligible Partner Country
• Multi-country projects within one single region, involving at least two countries from
this region
• Multi-country projects involving more than one region and involving at least one
country from each region concerned

7. What does it support? – Joint Projects
• Strengthening of the internationalisation of HEI and capacity to network
effectively in research, scientific and technological innovation
• Upgrading of facilities
• Staff trainings

8. What does it support? – Joint Projects
• The development, testing and adaptation of:
• curricula, courses, learning materials and tools
• learning and teaching methodologies and pedagogical approaches,
• new forms of practical training schemes and study of real-life cases in business and industry
• university-enterprise cooperation and business start-ups
• new forms of learning and providing education and training
• virtual mobility, open educational resources
• guidance, counselling and coaching methods and tools
• tools and methods for professionalization and professional development of academic and
administrative staff
• quality assurance at programme and institution level
• new governance and management systems and structures
• modern university services e.g. for financial management, international relations, student
counselling and guidance, academic affairs and research

9. What does it support? – Structural Projects
• Can include:
• strengthening the internationalisation of higher education systems
• introducing Bologna-type reforms (three-level cycle system, quality assurance,
evaluation, etc.)
• implementing transparency tools such as credit systems, accreditation procedures,
guidelines for the recognition of prior and non-formal learning etc.
• establishment of National Qualification Frameworks;
• development and implementation of internal and external quality assurance
systems/guidelines
• development and implementation of new approaches and tools for policy making and
monitoring, including the establishment of representative bodies, organisations or
associations
• strengthening the integration of education, research and innovation.

10. What does it support? – Structural Projects
In more concrete terms, these activities can include:
• surveys and studies on specific reform issues
• policy and expert advice
• conferences, seminars, workshops, round tables
• staff trainings on policy issues
• organisation of awareness-raising campaigns

11. Who can benefit from it?
• Eligible participating organisations include the following:
• any public or private organisation offering higher education degrees and recognised diplomas
• a non-profit organisation, association, NGO (including European Youth NGOs)
• a national Youth Council
• a public body at local, regional or national level
• a school/institute/educational centre (at any level, from pre-school to upper secondary education, and
including vocational education and adult education);
• a public or private, a small, medium or large enterprise (including social enterprises)
• a social partner or other representative of working life, including chambers of commerce
• craft/professional associations and trade unions
• an HEI
• a research institute
• a foundation
• an inter-company training centre
• a cultural organisation, library, museum
• a body providing professional counselling and information services.

12. How does it work?
• Projects of 2 or 3 years
• Projects run by consortium of institutions
• Consortium must include Programme Countries and Partner Countries
• Project can be coordinated by an institution from a Programme or a
Partner Country
• The Minimum grant that can be awarded is 500.000€
• The Maximum grant that can be awarded is 1.000.000€

13. Who can apply?
• State-recognised public or private Higher Education Institutions
• Associations / Organizations of Higher Education Institutions
As Full Partners:
• State-recognised public or private HEIs
• Any public or private organisation active
in the labour market or in the fields of
education, training and youth (e.g.
enterprise, NGO)
• Associations or organisations of HEIs with
main focus on HE
As Associated Partners:
• International governmental organisation
(self-financing basis)

14. What can be founded?
• Staff Costs (Manager, Teacher/Trainer/Researcher, Technical Staff, Administrative Staff)
• Max. 40% of the total grant
• Travel Costs (Distance Calculator)
• Costs of Stay
• Equipment Costs
• Max 30% of the total grant
• Subcontracting Costs (audits, external quality assurance procedure)
• Max 10% of the total grant

15. Example of Activities
• Development, testing and adapting of tools and methods
• Staff Training (academic and non-academic)
• Strengthening internationalisation
• Promoting the Knowledge Triangle
• Upgrading facilities necessary to implement innovative practices

16. How to apply?
• Read the Call for proposals.
• Read the Guidelines
• Create an EU Login. All applicants must have an EU Login account.
• Register in the Participant Portal and receive a Participant Identification Code (PIC). All organisations
involved in the application must have a PIC.
• Fill in and upload the Legal entity form and Financial identification form (required for the applicant
organisation only) in the Participant Portal.
• Fill in the official Application Form and Annexes (e-form, Detailed Project Description, Budget, Mandate
and DoH).
• SUBMIT your application online
• Make sure you receive a confirmation email
• Applications may be from an institution in a Partner or Programme Country

17. Priorities & Project Types
• Defined by the Commission and based on EU's external policy priorities.
• Must address the regional priorities for countries in the same region or
regional / national priority common to different regions (cross-regional
projects).

18. Regional and cross-cutting priorities

19. National and cross-cutting priorities

20. The Application Form – e-form
https://eacea.ec.europa.eu/PPMT/

21. Section A – Identification

22. Section A – Identification

23. Section B – Description of the project

24. Section B – Priorities

25. Section C – Aims and objectives

26. Section C – Aims and objectives

27. Section C – Project implementation

28. Section C – Impact and Sustainability

29. Attachments

30. Detailed Project Description

31. Section D – Organisations and activities

32. Section D – Organisations and activities

33. Section D – Organisations and activities

34. Section E – Project characteristics and relevance

35. Section F – Project design and implementation

36. Section G – Impact, dissemination, sustainability

37. Logical Framework Matrix

38. Workplan

39. Section H – Work packages

40. Section H – Work packages

41. Section H – Work packages

42. Budget

43. Mandate

44. Declaration of Honour

45. News 2018
• The Special Mobility Strand (SMS) has been removed.
• There are three National and Regional priority areas instead of four
• The minimum number of Programme Countries required in a consortium has been
decreased from three countries to two.
• Future CBHE projects will be offered two options for the start of the eligibility period:
November 2019 or January 2020.
• The grant rate for the highest travel band has been increased to €1500.
• Exceptional travel costs have been introduced.

46. Application - Quality Questions
• Relevance of the strategy
Explain why the planned mobility project is relevant to the internationalization strategy of the higher education
institutions involved (both in the Programme and Partner Country). Justify the proposed type(s) of mobility
(students and/or staff)
• Quality of the cooperation arrangements
Detail your previous experience of similar projects with higher education institutions in this Partner Country, if
any, and explain how, for the planned mobility project, responsibilities, roles and tasks will be defined in the
Inter-Institutional Agreement.
• Quality of project design and implementation
Present the different phases of the mobility project and summaries what partner organizations plan in terms of
selection of participants, the support provided to them and the recognition of their mobility period (in particular in
the Partner Country).
• Impact and dissemination
Explain the desired impact of the mobility project on participants, beneficiaries, partner organizations and at
local, regional and national levels. Describe the measures which will be taken to disseminate the results of the
mobility project at faculty and institution levels, and beyond where applicable, in both the Programme and
Partner Countries.

47. Relevance of the project – 30p
• The proposed project and results foreseen will contribute efficiently to the objectives of the
Capacity-building action in the target country/ies;
• The application clearly addresses the thematic national and regional priorities set by the programme
for its target country/ies or region(s);
• The proposal explains why the planned activities and expected results meet the needs of the target
groups in the best way;
• The project inscribes itself in the modernisation, development and internationalisation strategy of
the targeted higher education institutions and is in line with the development strategies for higher
education in the eligible Partner Countries;
• The objectives of the project are clear, realistic and appropriate, based on a genuine and adequate
needs analysis;
• The project is innovative and /or complementary to other initiatives or projects already carried out
under the present or past actions;
• The application demonstrates that similar results could not be achieved through national, regional or
local funding.

48. Quality of the project design and implementation –
30p
• The activities proposed over the lifetime of the project are of high quality, pertinent and appropriate
to achieve the objectives and foreseen results;
• The proposed methodology is innovative, feasible and appropriate to achieve the foreseen results;
• The project is cost-effective and allocates appropriate resources to each activity;
• The overall project design ensures consistency between project objectives, methodology, activities
and budget proposed;
• The work plan is clear and realistic, with well-defined activities, realistic time-lines, clear
deliverables and milestones. It demonstrates a logical and sound planning capacity and includes
appropriate phases for preparation, implementation, evaluation, follow-up and dissemination of
results;
• Challenges/risks of the project are clearly identified and mitigating actions properly addressed.
Quality control measures, including indicators and benchmarks, are in place to ensure that the
project implementation is of high quality, completed in time and on budget. Reliable sources are
given for verification of indicators to measure the outcomes of the action.

49. Quality of the project team and the cooperation
arrangements – 20p
• The project involves a strong and complementary partnership of higher education institutions;
• The project team has the necessary skills, experience, expertise and management support to
successfully deliver all aspects of the project;
• Where relevant, the project also includes the most appropriate and diverse range of non-academic
partners, in order to benefit from their different experiences, profiles and specific expertise;
• The distribution of responsibilities and tasks is clear, appropriate, and demonstrates the
commitment and active contribution of all participating organisations in relation to their specific
expertise and capacity;
• An effective mechanism is proposed to ensure good coordination, decision making and
communication between the participating organisations, participants and any other relevant
stakeholder;
• The participating organisations from eligible Partner Countries are satisfactorily involved in the
implementation of the action and decision making (including measures for any conflict resolution);
• The project involves higher education institutions that have not benefited from support for capacity
building in the past.

50. Impact and dissemination – 20p
• The project will have a substantial impact on the capacities of participating organisations (notably
higher education institutions) in the eligible Partner Countries, in particular on the development and
modernisation of higher education, to assist them in opening themselves up to society at large, the
labour market and the wider world and to support their capacity for international cooperation;
• The project will produce multiplier effects outside the participating organisations at
local/regional/national or international level. Measures are in place to assess the effective impact
achieved by the project;
• The dissemination plan during and beyond the project lifetime is clear and efficient, with appropriate
resources identified in each of the participating organisations, to ensure high quality dissemination
of project experiences and outputs to relevant stakeholders;
• The project will ensure a real sustainability of the proposed activities and outputs after the project
lifetime, in particular through attracting co-funding or other forms of support. It will also ensure the
mainstreaming and effective use/implementation of the project results.

51. What happens next?
• Evaluation Procedure
All project proposals are assessed on the basis of the eligibility, exclusion, selection and
award criteria. Quality assessments are carried out with the support of two external
evaluators.
• Grant Award Decision
All applicants will receive a written notification of the outcome of the selection procedure
as well as feedback on the evaluation of their application. If need be, successful
applicants may be contacted to provide supporting documents or clarifications. A grant
agreement detailing all conditions with regard to the awarded grant will then be signed.

52. Example – Joint Project
JOINT PROJECT (561633 -EPP-1-2015-1-AM-EPPKA2-CBHE-JP)
Title: Library Network Support Services: modernising libraries in Armenia, Moldova and Belarus through library staff
development and reforming libraries
Objectives:
- Reform of Library Services to support teaching and learning in Armenia, Belarus and Moldova
- Modernise libraries in Armenia, Moldova and Belarus
- Develop modern Library Staff Development Training Programmes,
Activities:
- Collect training needs
- Strategic review of library services
- Library Collection Development Policy launched
- English for specific purposes training
- Develop of new concept of Libriaries (Digital and Electronic Library Strategy )
Coordinator: PUBLIC ADMINISTRATION ACADEMY OF THE REPUBLIC OF ARMENIA (AM)
17%
34%
8%
17%
8%
8%
8%
Consortia
Moldova
Belarus
Armenia
Ireland
Greece
Germany

53. CURRICULUM DEVELOPMENT (561585-EPP-1-2015-1-SE-EPPKA2-CBHE-JP)
Title: Curricula Development of Interdisciplinary Master Courses in Energy Efficient Building Design in Nepal and Bhutan
Objectives:
- Development of an interdisciplinary Master Course on Energy Efficient Building Technique (EEBT)
- Development of elective courses in Energy Efficient Building Technique and courses for engineers already in the field.
- Development of laboratory for hands on training for students
- To promote technological and scientific co-operation between universities and companies
- To strengthen the collaboration between the universities from EU, Nepal and Bhutan
Activities:
- Survey among stakeholders to identify the needs of trained specialist in EEBT in Bhutan and Nepal
- Development of new curricula, teaching material and laboratory exercises
- Purchase of equipment for laboratories
- Training for teachers (in EU and PC)
- Students mobilities
- Organization of seminars for engineering associations companies to make the new programme known.
- Publication of promotional material
Coordinator: Lunds University (SE)
16%
17%
17%17%
33%
Consortia
Buthan
Estonia
Austria
Estonia
Nepal
Example – Joint Project

54. Example – Structural Project
MODERNISATION OF HE SYSTEMS (561987-EPP-1-2015-1-IE-EPPKA2-CBHE-JP)
Title: Library Network Support Services: modernising libraries in WB countries through staff development and reforming library services
Objectives:
LNSS will develop modern Library Staff Development Training Programmes supported by 8 ECTS modules accompanied by online learning
media and embedded in curricula in PC universities and disseminated to external stakeholders such as Public and National libraries to
ensure maximum transfer effect to society at large.
Activities:
-Undertake in depth training needs detection & assessment with competency mapping
-Implement an innovative Train the Trainers programme as part of an LNSS Curriculum addressing the most urgent training needs
-Develop & implement Information Literacy & Research Skills training programmes in libraries to help learners identify, locate, evaluate, and
effectively and ethically use information in their daily lives for lifelong learning
-Carry out Library Training Seminars and Workshops involving all Stakeholders for exchange of experience to improve competencies & skills
of Librarians
-Develop & Implement a Consortium Strategic Plan, Electronic Library Services Strategy & Library Collection Development Policy for PC's, for
quality library services
-Ensure access to and democratization of libraries for people with special needs.
Coordinator: LIMERICK INSTITUTE OF TECHNOLOGY (Ireland)
18%
18%
28%
9%
9%
9%
9%
Consortia
Kosovo Albania Bosnia and Herzegovina Montenegro Romania Germany Greece

55. Link for applying
https://eacea.ec.europa.eu/erasmus-plus/funding/capacity-building-higher-education-2019_en

56. Deadline
7 February 2019 at 12.00 CET