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Toolkit Training Session
- 1. Training Session Three: The Toolkit – content and uses 1stJuly2021 Allice Hockingand Melanie Brooks
- 2. Outline ofsession •Introduction •Overview of thetoolkit •Use of thetoolkit •Questions andanswers
- 3. Introduction Principles of the toolkit: • Thetoolkit containsexamplesofkeydocuments usedbytheUniversityofPlymouth • Thetoolkitneedstobeadaptedas appropriateto your own contextandlocal model
- 4. Introduction Principles of good communication to the community: • Clear messaging • Havenamedcontactsfor anyqueries • Havemultiple communicationchannels • Email • Telephone • Website • Socialmedia
- 5. ToolkitOverview Document Title Page Purpose Audience Timing Communication to University staff 1 To promote CRA to academics To build up network of community groups Academics Project Set Up Invitation to Community Groups 2 To promote scheme To encourage applications Community Groups Project Set Up Frequently Asked Questions 3 To answer any questions To encourage applications Community Groups Project Set Up CRA Application Form 5 Outline topic/issue would like to be researched Determine if application can be worked into deliverable research project Community Groups Academics Project Set Up
- 6. Toolkit Overview Document Title Page Purpose Audience Timing Workshop Agenda 8 To promote scheme To build up network of community groups To find out more/answer any questions To exchange knowledge To encourage applications Community Groups Project Set Up Workshop Newsletter 12 To share feedback To encourage applications Community Groups Project Set Up Full Proposal Template 14 Development of detailed research proposal Community groups and Academics Project Set Up Proposal Scoring 16 Consider applications against selection criteria Determine which proposals to take forward CRA University staff Project Set Up
- 7. Toolkit Overview Document Title Page Purpose Audience Timing Letter to unsuccessful applicants 17 Inform of application outcome Offer support from the University to explore potential funding Unsuccessful Community Groups Project Start Letter to successful applicants 18 Inform of application outcome Invitation to award ceremony Successful Community Groups Project Start The CRA process 19 Inform of process going forward Successful Community Groups Project Start Award Ceremony Brochure 21 Celebration of successful applications Successful Community Groups and Academics Project Start
- 8. Timescales Month 1 Call for proposals Month 2 Workshops Month 3 Deadline for receipt of community applications Month 4 Community groups notified whether application will be developed into full proposal Month 5 Deadline for receipt of full proposals Month 6 Award winners selected Month 7 Celebration and launch event
- 9. Usage • Key documents: • Application Form • Frequently Asked Questions
- 10. Application Form • Keep it short and simple • Clear language • Word count
- 11. Frequently Asked Questions • What Are the Vice Chancellor’s Community Research Awards? • How Does the Scheme Work? • How are the Applications Judged? • What are the Deadlines? • What will happen at the Workshops? • Do I have to Attend the Workshop if I Want to Submit and Application? • Is there any Eligibility Criteria? • What Kinds of Projects Have Been Funded in Previous Years? • How Do I find out More?
Editor's Notes
- Ask people to turn their video’s on?
- Introduce toolkit to you Opportunity to ask any questions / have a discussion relating to any of the training sessions
- Put together all the paperwork for you to adapt to your own model
- Have people had time to look through it yet? I will talk through the documents contained within it, highlighting the purpose of each and the audience. Any questions or comments about any of these documents?
- Any questions or comments about any of these documents?
- Any questions or comments about any of these documents?
- Reminder of broad timescales You can see from the initial call for proposals, through to the selection of award winners and launch event takes around 7 months.
- We also thought it might be useful to particularly highlight some of the key documents from our view. These are the initial community group application form and the frequently asked questions document.
- So in terms of the application form. This was sent to community groups alongside the letter inviting them to apply for a community research award. It could either be completed on paper or an online version was available on the CRA website The application form was kept short and simple to ensure it didn’t create a barrier to people applying. We kept the language clear and included a word count so it wasn’t too time consuming for people to complete. At the same time, the application form needed to capture important details to both ensure the community group was eligible to apply, and also to enable the community groups research idea to be matched to academics. As well as outlining the topic or issue they would like university researchers to investigate, the application also captured details of how the research would help the community group and benefit the wider community.
- So in terms of the frequently asked questions. These were circulated to community groups alongside the letter inviting them to apply for a community research award. They aimed to help community groups understand the process and answer any questions they might have. Questions covered what the scheme is and how it works, the eligibility criteria, how the applications will be judged, key deadlines and how to find out more information. Providing this detail aimed to answer queries upfront which should help encourage people to apply, and also minimise queries coming into the University. Queries coming into the University mainly covered whether organisations were eligible to apply, or people checking their research idea was eligible, people wanting to book onto the workshops and people just after more general information about the awards
- We have time for a question and answer session, so does anybody have any questions or comments? Either ask them now, use the chat function, or email us and we can answer questions. This brings us to end of the formal sessions, you’ve had the opportunity to meet us and hear from us, part of partnership, look forward to working with them throughout and look forward to seeing them take it forward.