This document discusses enhancing SharePoint with business process management (BPM) capabilities. It describes how integrating SharePoint with a BPMS like Bizagi can provide benefits like improved collaboration, a familiar user interface, and enhanced processes and reporting. The document outlines when different BPM options like SharePoint workflows, workflow tools and a full BPMS are appropriate. It also explains how Bizagi in particular addresses the needs of both business users and IT with its model-driven approach and integration capabilities.

1. Enhance your SharePoint
with the best BPM capabilities

3. AGENDA
1User Story: How SharePoint + BPM
enriches user experience?
2An Architect’s View: When to use
SharePoint WF, Workflow Tools, BPMS?
3I already have SharePoint, why do I
need a BPMS?
4I already have BPMS, why do I need
SharePoint?
5Why Bizagi and not another BPMS?

4. How SharePoint +
BPMS enriched
User Expectations?
User Story

5. Sports
Marketing
Contracts
are always:
 High-value
 Undergo faster approval
 Long negotiation process
 Multiple approval
 Co-ordination with various
departments

6. Business Process - Illustration
Negotiation Stage Contracting Stage
SM Manager
Update/Terminate
Negotiation
Form
Creation
Negotiation
Form
Approval
Draft
Contract
Contract Life
Cycle
SM Manager SM Director(s)
Legal Controlling Finance
Collaboration
Extend
Report(s)
Controlling
 Workflow
 Multi-step approval(s)
 Collaboration across various departments
 Document storage
 Reports
Finance
SM Director(s)

7. How do we
achieve
collaboration
across
departments?
Working
behaviour of
Marketing
department is
different when
compared to
Finance &
Controlling
departments.
Each
department
has its own
portal of
app(s).
Marketing
user(s) are
UI savvy.

8. End-user
Expectations!!
Rich Look-n-Feel
I expect the application to have classy look where I
enjoy working with it.
Ease of Accessibility
I don’t want to jump between multiple applications
for performing my task(s).
User Experience
High-performant application, responsive, perform
my task in few clicks.
Functionally Correct
Application should adhere to all stated
requirements.
1
2
3
4

9. Contract
Management
System
Demonstration

10. Leveraging Existing Marketing Portal

11. Leveraging Existing Marketing Portal

12. Dual Portal Approach
View on SharePoint Portal

13. SharePoint based
Workflow,
Workflow Tools,
BPMS?
When to use

14. BPMS

Escalation &
Alerts

Multi-path
process flows

Reporting
An Architect’s View

Escalation &
Alerts

Multi-step
processes

Monitoring
SharePoint based
Workflow
Workflow Tools

Application-centric
Processes

Enterprise-level
Processes

Department-specific
Processes

Task routing
Complex
Processes


Process-lifecycle

Task
Simulation

Continuous Process
Improvement

Simple Sequential/
State machine
Processes

Document-centric
simple workflow

Forms-Driven

Process Optimization 
Simple Sequential
Processes

Process
Collaboration

Agility in process
changes

Highly dependent
on IT
Custom Implementation

15. Why do I need
BPMS?
I already
Have SharePoint!

16. How does different PoV(s) get addressed?
 Increased process efficiency/productivity.
 Continuous Process Improvement.
 Improved process quality/consistency/
compliance.
 Cost reduction.
 Process Collaboration resulting in
high customer satisfaction.
 Better reporting of process performance.
BPMS
System from Business Perspective
System from IT Perspective
 Solution Agility.
 Process Management
 Rule Management
 Integration & Automation
 Responding to Change
 Expanding Scope
 Shorter Time To Market (TTM).
 Cost reduction.

17. Why do I need
SharePoint?
I already have BPMS!

18. SharePoint Potential at Enterprise?
In recent past, SharePoint has been looked as one of the successful collaboration platforms by many enterprises.
 Collaboration sites & sub-sites
 Role-based Dashboard & Reporting
 BP Forms & Workflows
 Blogs
 Wiki(s)
 Activity Feeds
 Personal Profiles
 Mysite
 Online active user support forum/helpdesk
 Online Transactions
 Self-Service System(s)
BPMS
 Corporate Sites
 Partner Portals
 Career Sites
 A complete document management solution
 Supports storage of various document types
 Secure document access with variety of permission-level.

19. SharePoint Future Roadmap - Connected Experience
Simple, Connected & Efficient Collaboration

20. Collaborative BPM Solution – Our Approach
Leverage Collaboration
Portal container capabilities
assembling generic and
reusable jQuery based
widgets.
Leverage BPMS
model-driven
drag & drop
development
speed.

21. Not other
BPMS?
Why Bizagi

22. Bizagi Capabilities
1Single process model shared by both Business &
IT team.
2Simplified development! Ability to realize
process-centric systems in short time.
3Clean & elegant separation of process from data.
4Flexible integration with legacy system(s).
5Flexible UI customization to meet varying user
expectations.
6 Low cost with better ROI.

24. The Bizagi BPMS Solution

25. Our platform
Design process maps Build process apps Run enterprise wide

26. BPM Lifecycle

28. Presentation Layer
Bizagi Work Portal SharePoint web parts HTML web parts

29. Build once – run anywhere

30. Bizagi System Integration
• SOAP / Rest web services
• Data Virtualization / Replication
• SMTP / LDAP support
• ECM Repository support
• SOA Integration Layer for external
applications
• SAP Connector
• SharePoint / Portal web parts

31. SharePoint Integration
• SharePoint web parts
• Data Virtualization / Replication
• SharePoint as ECM Document Repository
• Integration with SharePoint web services
API

32. SharePoint web parts
• Bizagi Work Portal
• My Inbox
• Activity Form
• Case Summary
• Start Process List
• Start Process button
Work Portal
My Inbox
Activity Form
Case Summary
Start Process List Start Process Button

33. SharePoint web part interaction
• Bizagi Work Portal
• My Inbox
• Activity Form
• Case Summary
• Start Process List
• Start Process button

34. Product demonstration

35. Collaborative BPM Solution
Benefits of an integrated SharePoint/Bizagi BPMS:
 Quick and simple to install
 Broad range of BPM functions
 Familiar Windows/SharePoint environment
 ‘Click and Share’
 Enhanced Publishing / Document Repository
 Enhanced Business Collaboration

36. Download our SharePoint white paper
biza.gi/BPM-SharePoint

37. Comprehensive online resources
Bizagi.com
• Product downloads
• Complete product documentation
• Free online training
• Whitepapers
• Videos

38. Q & A
For more info please visit Bizagi.com