Alfresco Day Stockholm 2015 - Business Process Management with Alfresco Activiti - Paul Holmes-Higgin, Alfresco

1. Business Process Management
Alfresco Activiti

2. Paul Holmes-Higgin
General Manager, Activiti

3. Roadmap Disclaimer
• The information contained in these presentations is intended to outline
general product direction and should not be relied upon in making
purchasing decisions.
• The content is for informational purposes only and may not be incorporated
into any contract.
• The information presented is not a commitment, promise, or legal obligation
to deliver any material, code or functionality.
• Any references to the development, release, and timing of any features or
functionality described for these products remains at Alfresco's sole
discretion.
• Product capabilities, timeframes and features are subject to change and
should not be viewed as Alfresco commitments.

4. From To
Collaborative WorkIndividual Tasks
IT Ownership
The Market
View: The
Modernization
of BPM
Business Ownership
Structured Dynamic and Intelligent
Process Only Process + Content + People
Source: Gartner BPM Summit (London 2015)

5. Modern
BPM
Requirements
Business Users
Consumer-like experience
Self-sufficiency (“citizen developers,” “low code”)
IT
Minimal IT involvement
Easy deployment and integration
Companies
Process coverage and compliance
Greater agility and flexibility

6. Legacy BPM Systems Fail to Deliver
6
Low User Adoption IT Complexity Too Rigid
Non-intuitive, outdated interfaces
Heavy reliance on IT
Lack of process coverage
Proprietary systems
Long, costly deployments
Complex ongoing management
Hard to collaborate
Hard to deviate from routine
Hard to respond to changing market
and business demands

7. 7
Alfresco Activiti
Increase efficiency and agility with a
modern BPM platform for business users and IT
Greater User Adoption Less Complexity More Process Coverage

8. Simple
Flexible processes support collaboration
and non-routine situations
Graphical tools allow users to easily define
and deploy their own processes
Intuitive task management, with mobile
access, simplifies process execution
Greater User Adoption
Simple for
Users

9. Smart
High performance and scalability with
multi-tenancy for data segregation
Lightweight tool empowers end users
and reduces reliance on IT
Less Complexity
Open source and open standards support
ease integration and management
Smart for
IT

10. Secure
More Process Coverage
Process audits and automatic records filing
in Alfresco One to show conformance and
drive compliance
Multiple integrations to capture content
with option to save in Alfresco One
Analytics to review and optimize processes
and drive greater efficiency
Secure for
Business

11. Choice of Process Modeler
11
Step Editor BPMN Editor

12. 12
Forms
Forms Editor
Forms Library
Forms Editor

13. 13
ProcessAnalytics
Process Heat Map
Process Reports

14. Business
Process
Management
Forms
Library
Forms
Editor
Task
Manager
Step
Editor
BPM
Editor
Analytics
Alfresco Activiti
Content + Process + People
14
Enterprise
Content
Management
Security
Content
Store
Records
Mgt
Meta
Data
Search
Alfresco One
Workflow
(Activiti)

15. AlfrescoOneIntegration
Process Menu

16. Processing
Loan processing
Request processing
Incident processing
Operations
Purchase to pay
Service fulfillment
Onboarding
Client onboarding
Employee onboarding
Student onboarding
Governance and Compliance
Retention and disposition
Regulatory compliance
Data reporting
16
Customer
Applications

17. 17
AlfrescoCustomer
This financial services firm wanted a simpler, more efficient
alternative to their complex BPM systems. Many processes were
coded on the fly, making them inconsistent and hard to maintain
and troubleshoot.
• Introduced Alfresco Activiti to help manage global agency
broker and clearing processes
• Developed new processes and will retro-engineer existing
processes to conform with common standard
• Goals are to bring more order to process management,
cut operational and tech costs, and increase productivity
French Multinational Banking and Financial
Services Company

18. 18
AlfrescoCustomer
This financial services leader was dissatisfied with its legacy
BPM solutions, which were proprietary, costly, and lacking in
innovation and vendor follow-through.
• Migrated from Activiti Community Edition to Alfresco Activiti,
an open platform with enterprise-grade features and support
• Standardized on Alfresco Activiti for key wealth management
applications that move millions of dollars daily
• Goal is to realize millions in TCO savings, working closely
with Alfresco to define and meet innovation needs
AlfrescoCustomer
Swiss Global Financial Services Company

19. Roadmap
2015 2016
Q2 Q3 Q4 Q1 Q2
Activiti 1.3
 Checklists with sub tasks
 Box Connector
 Task UX with quick filters
 Ad hoc Attach Forms
 Document generation
 Business calendar
Activiti 1.4
 Business rules
 Box and Google Metadata
 iOS Task App
 Save Step as BPMN
 Variable Mapping
Activiti 2.0+
 V6 Next Gen BPM Engine
 Dynamic processes
 Predictive analytics
Continuous
 Forms enhancements
 Alfresco ECM integration
Activiti 1.5
 Data Services & Modeling
 Custom Reports
 Hybrid Cloud Processes

20. Demo

21. Summary Alfresco Activiti
Business Users
Take ownership of process applications
with intuitive, flexible tool
IT
Consolidate on a modern, scalable BPM
solution that’s easy to integrate
Companies
Drive bottom line growth with increased
efficiency, agility and customer satisfaction

23. Tack så mycket!
Paul Holmes-Higgin paulhh@alfresco.com
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