This document proposes a new approach to project management for offshore facility rehabilitation projects based on the Total Building Commissioning System (TBCS) used in the US. It describes how TBCS involves a team responsible for commissioning from design through operations. In the US, the General Services Administration manages federal buildings using this approach. The document recommends tailoring TBCS to oil and gas projects and outlines the roles and responsibilities of various parties in the commissioning process from planning through post-construction stages. Commissioning is estimated to cost 0.5-1.5% of total construction costs and provides benefits like improved productivity, satisfaction, and facility lifespan.

1. Dr. Mohamed A. El-Reedy
Projects Planning A. Gen. Mgr.
GUPCO
Project Management, Engineering Technology and Implementation (PMETI)
180
New Project Management Approach for Offshore Facilities Rehabilitation Projects

2. CostTime
Quality
HSE
Project Manager
Operations/Maintenance team
Operations/Maint.
Problems
CostTime
Project Specs
HSE
Engineering Manager

3. In USA applies this system for normal buildings by formulating
a team responsible for commissioning from the engineering
until the operation phase and this called “Total Building
Commissioning System (TBCS),”
In USA, the U.S. General Services Administration (GSA),
through its Public Buildings Service (PBS), manages buildings
that house over a million Federal associates and has an on-
going planning, design and construction program to meet the
federal customers housing needs.
In our case the engineering team in the owner company will
have the same responsibility as GSA.
Concept of New Approach for Project Management

4. Concept of New Approach for Project Management
“Systematic process of assuring by verification and
documentation, from the design phase to a minimum of one
year after construction, that all facility systems perform
interactively in accordance with the design documentation and
intent, and in accordance with the owner’s operational needs,
including preparation of operation personnel.”
The National Conference on Building Commissioning has
established an official definition of ‘Total Building
Commissioning’ as follows:
Building Commissioning Process details the considerations,
practices and recommendations for commissioning along the
project process including Planning, Design, Construction and
Post-Construction Stages.

5. Projects Life Cycle
Traditional and New Approach
InterfacesIdea
Feasibility Study
Appraise
FEED
Detailed Engineering
Construction
Commissioning & Start up
Operations and Maintenance
ProjectMgr.SMT
Ops
&Maint
.Mgr.
Eng.Mgr.ConstMgr.
CxTOps.Rep.
CxTeam

7. CxA Roles and responsibility
• Review the engineering from operations point of view
• Review the construction and any changes from Ops.
point of view
• Review submittal materials or any change from Ops.
point of view
• Prepare the transition from Construction to operations
• Responsible to have a smooth transition by follow up
the warranty and competency of the ops. team.

8. Table 1 Commissioning Roles and Responsibilities Matrix
Activity PM Opers.
Rep.
TE CM CxA EF
Design Stage
Hold Design Stage Cx meeting P P P P L P
Identify project specific responsibilities L P S S P P
Review Owner’s Project Requirements documentation for
completeness & clarity
S S I L I
Develop Basis of Design A P S/A I I L
Perform focused Cx reviews of design drawings &
specification
P P P S L S
Perform project constructability review P I/P L I/S S
Incorporate appropriate changes to contract documents
based upon design review
A P I I L L
Refine Owner’s Project Requirements based upon Design
Stage Decision
A P S I L S
Create Cx specifications including testing protocols for all
commissioned equip./system
I I P/S S L S
Coordinate integration issues & responsibilities between
equipment, systems & discipline
A I P/S S V L
Update Commissioning Plan A I I S L I
Incorporate commissioning requirements into
Construction Contractor’s Scope of WorK
A I L S S
L = Lead P = Participate S = Support I = Inform A = Approve V = Verify
CM=Construction manager EF=Engineering Firm TE=Technical expert CxA= commissioning agency

9. Table 1 Commissioning Roles and Responsibilities Matrix (cont.)
Activity PM Ops.
Rep.
TE CM Const.
Contr.
CxA EF
Construction Stage
Review project submittals for construction
quality control & specification conformance
A I I I S I L
Develop functional test procedures and
documentation formats for all commissioned
equipment & assemblies
I P A S S L
Include Cx requirements and activities in each
purchase order and subcontract written
I I/P A L S V
Develop construction checklists for
equipment/systems to be commissioned
A P I I I L
Install components & system I I A A L V
Demonstrate operation of systems I I P L V
Complete construction checklists as the work is
accomplished
I I I I S L A
Continuously maintain the record drawings and
submit as detailed in the contract documents
A S I S L V
Coordinate functional testing for all
commissioned systems & assemblies
I I P/A I S S L/A
Maintain record of functional testing I I I/P I S S L
Prepare Cx Progress Report A I I/P I P S L
Maintain master Issues Log I I I I S I L

10. Table 1 Commissioning Roles and Responsibilities Matrix (Cont.)
Activity PM Ops.
Rep.
TE CM Const.
Contr.
CxA EF
Post-Construction Stag
Coordinate & supervise deficiency
correction
A P I I/S L S I
Review facilities operation at 10
months into 12 month warranty
period
A P I S S L I
Address concerns with operating
facility as intended
A P I S S S S
Complete Final Commissioning
Report
A P I/P I L I
Perform Final Satisfaction Review
with Opertaions representative
Agency 12 months after occupancy
A S S S L S

11. Table 2 Sample of Operations Requirements
Accessibility Access to the equipment and facilities safely
Acoustics Control of internal and external noise and intelligibility of sound
Comfort Identify and document those comfort problems that have caused
complaints in the past and which will be avoided in this facility.
Constructability Transportation to site, erection of facility, and health and safety
during construction
Durability Retention of equipment or facilities performance over required
service life
Fire Protection and Life
Safety
Fire protection and life safety systems
Flexibility For future facility changes and expansions
Health & Hygiene Protection from contamination from waste water, garbage and
other wastes, emissions and toxic materials
Life Safety Fire protection and life safety systems
Maintenance
Requirements
Varied level of knowledge of maintenance staff and the expected
complexity of the proposed systems
Standards Integration Integration of international standard, technical practice and owner
specifications and requirements
Structural Safety Resistance to static and dynamic forces, impact and progressive
collapse

12. Table 3 Commissioning Agent Focused Design Review Scope
Commissioning Facilitation Review contract documents to facilitate effective commissioning and
verify that the contract cover the owner requirement.
Commissioning Specifications Verify that bid documents adequately specify building commissioning,
including testing requirements by equipment type.
Control System &
Strategies
Review HVAC, fire control, emergency power, security control system,
strategies and sequences of operation for adequacy and efficiency.
Electrical Review the electrical concepts/systems for enhancements
Fire Protection & Life Safety Review contract documents to facilitate effective Cx of fire protection
and life safety systems and to aid Fire Protection Engineer in system
testing.
Owner Design Guidelines &
Standards
Verify that the design complies with design guidelines, standards and
project specification.
Functionality Ensure the design maximizes the functional needs.
Mechanical Review for owner requirements that provide flexible and efficient
operation as required.
Operations and Maintenance
(O&M)
Review for effects of specified systems and layout toward facilitating
O&M (equipment accessibility, system control, etc.).
O&M Documentation Verify adequate building O&M documentation requirements.
Structural Review the structural concepts/design for enhancements (i.e. blast and
Progressive collapse)

13. Table 4 Commissioning Record Document
Document Phase Started Developed/Provided By
Commissioning Plan Planning PM
Owner’s Project Requirements Planning PM
Basis of Design Design EF
Commissioning Specifications Design EF/CxA
Design Review Design CxA
Submittal Review Design CxA
Test Procedures Design CxA
Issues Log Construction CxA
Construction Checklists Construction CxA/Construction Contractor
O&M Review Construction CxA
Training Documentation Construction CxA/Construction Contractor
Warranty Review Construction CxA
Test Data Reports Construction CxA/Construction Contractor
Summary Report Construction CxA
Recommissioning Management Manual Construction CxA/PM

14. CxA Budget Cost
• Total building commissioning costs for (CxA) services can
range from 0.5% to 1.5% of total construction costs.
• The National Association of State Facilities Administrators
(NASFA) recommends budgeting 1.25% to 2.25% of the total
construction costs for total building (CxA) services.
• GSA’s commissioning practice is expected to cost
approximately 0.5% of the construction budget for federal
buildings and border stations.
• More complex projects could run 0.8% – 1% of the
construction budget, and even more complex facilities such as
laboratories can exceed 1%.
* This cost estimation based on studies done by GSA but need to verify
for oil and gas projects

15. Conclusion and Recommendation
It is required to tailored (TBCS) to be match with oil and gas project. The
benefit from the total Commissioning system can be summarized in the
following items:
• Improved facilities productivity and reliability
• Increased operations and owner satisfaction
• Enhanced environmental, health conditions, and occupant comfort
• Improved system and equipment function
• Improved facilities operation and maintenance
• Increased operations safety
• Better facilities documentation
• Shortened transition period from project to operation
• Significant extension of equipment/systems life cycle

16. THANK YOU
**Dr. Mohamed A. EL-Reedy**
**Planning A. Gen. Mgr.**
**GUPCO**