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Sunway University Talk - Time and Stress Management 2013

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Sunway University Talk - Time and Stress Management 2013

August 2013
For Sunway University Students, Final Exams

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Sunway University Talk - Time and Stress Management 2013

  1. 1. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 Kenny Ong Why Manage Time? Do More. Beat Stress. Enjoy Life.
  2. 2. Intro: Congratulations. You are going to die.
  3. 3. Odds of Dying 1. Odds of fatally slipping in bath or shower: 2,232 to 1 2. Odds of drowning in a bathtub: 685,000 to 1 3. Odds of being killed sometime in the next year in any sort of transportation accident: 77 to 1 4. Odds of being killed in any sort of non- transportation accident: 69 to 1 5. Odds of being killed by lightning: 2,320,000 to 1
  4. 4. Odds of Dying 6. Chance of dying from choking on food: 1 in 370,035 7. Chance of dying from a shark attack: 1 in 300,000,000 8. Chance of dying from heart disease: 1 in 3 9. Chance of dying from contact with hot tap water: 1 in 5,005,564 10. Chance of dying from parts falling off an airplane: 1 in 10,000,000
  5. 5. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 The Star, Sunday March 14, 2004 Malaysians and Time
  6. 6. Malaysians 1. At toll plazas: • Fumbling last minute for coins, TnG cards 2. At Fast Food restaurants. • Last minute decisions and flip-flops 3. At Cinemas • Last minute alternatives 4. At Supermarkets • Check-out lines arguments, card searching
  7. 7. Before we start Studying is about being Smart. You cannot do much about Intelligence. T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3
  8. 8. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 Truths about ‘Time’ you must know and master The Laws of Time
  9. 9. Time to Know1. Time is irreversible
  10. 10. 2. Different personalities perceive time differently
  11. 11. 7.30pm You stay in Sunway. Dinner in KL. 7.30 pm. 1. What time do you start preparing? 2. What time do you leave home?
  12. 12. 3. Interruptions will always happen
  13. 13. 4. Time required for something expands according to expectations
  14. 14. 5. UP and DOWN time
  15. 15. 6. Backward, not forward
  16. 16. 7. Everything has a price
  17. 17. 8. Long term – shorter than it seems
  18. 18. 9. Short term – longer than it seems
  19. 19. 10. It’s all about the effort
  20. 20. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 At the Heart of Time Management
  21. 21. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 “Cow don’t drink water cannot push cow head down”
  22. 22. At the HEART… Only three things really matter in Time Management: 1. Prioritize 2. To-do List 3. Maximize
  23. 23. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 Stress Management
  24. 24. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 1. Prioritize “Concentrate on results, not on being busy”
  25. 25. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do.
  26. 26. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do. 1.Tackle these first 2.Feed-Turn- Feed-turn
  27. 27. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do. 1.Set deadlines 2.“Granular” action steps 3.Weekly/Bi-weekly review 4.Check for ‘right direction’
  28. 28. PMP
  29. 29. PMP Study Plan Maths & Stats 30 Chapters Wk 1 Wk 2 Wk 3 Wk 4 Chp 1-10 Chp 11-20 Chp 21-30 Re-run 1-30 Ch 1-7 Ch 8-10 Ch 11-17 Ch 18-20
  30. 30. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do. 1.Feed-Turn-Feed- turn 2.Green File 3.Behavior prediction Pre-research and Filing 4.IT Skills and Tools
  31. 31. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 1. Prioritize Important Urgent L H H DO this. Deadline. Markers. Automate. Predict. Delegate. Delay. Downtime. Don’t do. 1.One-Hour Per day 2.One-half hour every week 3.Get somebody else to do it 4.Don’t do it at all
  32. 32. 2. To-do List Task 1 Task 2 Task 3 ! ↓
  33. 33. 2. To-do List 1. Must do. If not, don’t continue 2. Prioritize 3. Update 4. Discipline. Morning/Evening. 5. Study/Life List
  34. 34. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 3. Maximize “It’s the little things that kill you”
  35. 35. Personally speaking… 1. Small time segments 2. Do things at times that no one else is doing it: a. Traffic b. Shopping c. Holiday d. ATM 3. Carry paper & pen (smartphone will do) 4. Internet (search, templates, tools) 5. Forced Break Times
  36. 36. Personally speaking… 1. Allocate extra time for all task planning (this includes traveling) 2. Judge and manage personalities 3. Control phone calls (call out, return call out) 4. In phone calls (or face-to-face) – serious first, social second 5. Learn to say ‘No’ 6. Plan for timed exit
  37. 37. Personally speaking… 1. Fat = 50% (money) + 100% (time) 2. Stand while on the phone 3. Emails: Do not “cc” when you want something done 4. Emails: Specify the “Name” of the person you want to do something if in a group email 5. Emails: Anything more than 1 page should be an attachment 6. Emails: Better email “Subject” headers
  38. 38. Stressed? 1. Take advantage of on campus programming 2. Work out 3. Eat Healthfully 4. Stay Hydrated 5. Breathe 6. Treat yourself 7. Nap/Sleep 8. Take Breaks
  39. 39. Stressed? 9. Select a good study space 10. P&P: Prioritize & Plan 11. Ask for Help 12. Talk to a counselor 13. Call friends 14. Write research papers and finish projects early 15. Use Study Groups 16. Double-Check Your Exam Times 17. What are you telling yourself?
  40. 40. Break Time time alone reading gym friends games songs movie driving around shopping mamak good book toilet yoga walking around Staring at ceiling (whatever eases you)
  41. 41. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 Power of Compound Interest
  42. 42. Compound Interest If you had invested $1 in the year 1500 at 5% compound interest, it would be worth $47,000,000,000 today. Nearly 50 billion dollars. You would edge out Bill Gates and Warren Buffett to have the world's largest fortune.
  43. 43. Lesson A Assume a number of women at the age of 20. Assume that they each contribute $100 per month until they're 60. T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3 Fenella 5% Felicity 8% Freda 12% Faith 15% Florence 20% Age 20 0 0 0 0 0 Age 30 Age 40 Age 50 Age 60
  44. 44. Lesson A Assume a number of women at the age of 20. Assume that they each contribute $100 per month until they're 60. T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3 Fenella 5% Felicity 8% Freda 12% Faith 15% Florence 20% Age 20 0 0 0 0 0 Age 30 $15,499 $18,128 $22,404 $26,302 $34,431 Age 40 Age 50 Age 60
  45. 45. Lesson A Assume a number of women at the age of 20. Assume that they each contribute $100 per month until they're 60. T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3 Fenella 5% Felicity 8% Freda 12% Faith 15% Florence 20% Age 20 0 0 0 0 0 Age 30 $15,499 $18,128 $22,404 $26,302 $34,431 Age 40 $40,746 $57,266 $91,986 $132,707 $247,619 Age 50 Age 60
  46. 46. Lesson A Assume a number of women at the age of 20. Assume that they each contribute $100 per month until they're 60. T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3 Fenella 5% Felicity 8% Freda 12% Faith 15% Florence 20% Age 20 0 0 0 0 0 Age 30 $15,499 $18,128 $22,404 $26,302 $34,431 Age 40 $40,746 $57,266 $91,986 $132,707 $247,619 Age 50 $81,870 $141,761 $308,097 $563,177 $1,567,625 Age 60
  47. 47. Lesson A Assume a number of women at the age of 20. Assume that they each contribute $100 per month until they're 60. T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3 Fenella 5% Felicity 8% Freda 12% Faith 15% Florence 20% Age 20 0 0 0 0 0 Age 30 $15,499 $18,128 $22,404 $26,302 $34,431 Age 40 $40,746 $57,266 $91,986 $132,707 $247,619 Age 50 $81,870 $141,761 $308,097 $563,177 $1,567,625 Age 60 $148,856 $324,180 $979,307 $2,304,667 $9,740,753
  48. 48. Lesson A Even small differences in the rate of return have a huge impact on the final goal. T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3
  49. 49. Lesson B Fay, a young woman who, on her 20th birthday, sensibly decides to invest $100 a month and it appreciates at a rate of 10% a year - the stock market's historical average. At the age of 30 she marries Ferdinand, stops work to have children and cancels the direct debit into her account. Ferdinand, meanwhile, who has wasted away his money and his twenties on pastimes, decides on his 30th birthday to start contributing the same $100 a month into the same scheme and continues until he is 60. T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3
  50. 50. Lesson B T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3 Fay $100pm Age 20-30 Ferdinand $100pm Age 30-60 Age 20 0 0 Age 30 Age 40 Age 50 Age 60 10% a year
  51. 51. Lesson B T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3 Fay $100pm Age 20-30 Ferdinand $100pm Age 30-60 Age 20 0 0 Age 30 $20,146 0 Age 40 Age 50 Age 60 10% a year
  52. 52. Lesson B T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3 Fay $100pm Age 20-30 Ferdinand $100pm Age 30-60 Age 20 0 0 Age 30 $20,146 0 Age 40 $52,254 $20,146 Age 50 Age 60 10% a year
  53. 53. Lesson B T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3 Fay $100pm Age 20-30 Ferdinand $100pm Age 30-60 Age 20 0 0 Age 30 $20,146 0 Age 40 $52,254 $20,146 Age 50 $135,532 $72,399 Age 60 10% a year
  54. 54. Lesson B T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3 Fay $100pm Age 20-30 Ferdinand $100pm Age 30-60 Age 20 0 0 Age 30 $20,146 0 Age 40 $52,254 $20,146 Age 50 $135,532 $72,399 Age 60 $351,536 $207,929 10% a year
  55. 55. Lesson B Fay only contributed for 10 years and yet she's got almost twice as much as her husband. So it's not just the size of the returns that are important – it's how soon you start too! T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3
  56. 56. Compound Interest 1. Start Early! 2. Small differences in return matter. A lot! 3. Don't squander your time on non-value activities 4. Over time, regular investment of quite small time amounts can build up an astonishing sum. 5. Time and patience are the friends of compounding and, therefore, of investing. T h e F e e l G o o d P e o p l e | G r o u p o n L e a d e r s h i p C a m p | 1 1 / 0 7 / 2 0 1 3
  57. 57. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 Decide to decide
  58. 58. Decide to decide Decide on your Life priorities. Remember who you are really working for. Chill Out.
  59. 59. Who are you really working for?
  60. 60. Who are you really working for?
  61. 61. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 Why manage Time? “The best reason to save time in your work is to increase time with your family.” Randy Pausch, “The Last Lecture”
  62. 62. In Other Words… The best reason to manage time is to gain time to do what you love.
  63. 63. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 Final Reminder… Time Management = Sacrifice
  64. 64. T h e F e e l G o o d P e o p l e | S u n w a y U n i v e r s i t y T a l k | 2 9 / 0 8 / 2 0 1 3 Endnote Is It Worth It?
  65. 65. Thank You. soft copy of slides: http://totallyunrelatedrandomanddebatable. blogspot.com/

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