Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity. ... A time management system is a designed combination of processes, tools, techniques, and methods.

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TIME MANAGEMENT
By:
Suryadev Maity

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Time is the raw material of life and we are given only one life span on
earth to do our earthy best. The capital called time is the only thing we
can’t afford to lose as we can never get back the time that has past.
Lost wealth may be replaced by Industry (Hard work), Lost knowledge
by study, lost health by temperance or medicine; but lost time is gone
forever.
It is our responsibility to manage the only real resource of our life
called ‘time’. And to figure out what form of achievement we are to
make out of it.

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Time is life and time management is the science and the art of
building the better life, it is about practicing techniques and
strategies to improve productivity enhance self-development and
develop skill and the ability that includes; goal settings, planning,
prioritizing, decision making, delegating, scheduling, directing and
controlling.

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. We all know, no matter what we do, we cannot create any
more time, but what we can do however is make changes in
how we spend our time. Time management about making
choice to take control of our time rather than have it
control us. In order to do this, we need clarity about where
we are headed…our goals, our future, and our ideal life.
Once it is decided what is important the rest is pretty easy

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“There are
a million ways
to lose a day
but,
not even
a single way
to get
one back”

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HOW TO MANAGE YOUR TIME

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Peter Drucker says - “Unless time is managed nothing else can be
managed”
Brian Tracy says – “The quality of your life will be determined by the
quality of your time management; because time is your life”.
organize to maximize your time:
Time management begins with you by identifying goals that are
important for you in life. You need to set the goals in the major area in
the life like personal and professional. To achieve the defined goals you
have to focus on activities required for reaching them and developing
skills of spending appropriate time on things that matter.

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Write down your goals
On a small time scale, this will mean setting yourself a daily together
for tasks, that you need to get done.
Determine where you would like to be in 10 year or 5 years.
Strategically schedule time to facilitate those goals, one way or another.
Have a Plan
Planning is a choosing, among many options of activities, in regard to
the specific objectives, with there relevance to the efficient usage of time
available.
Make plans, schedules, and priorities their activities.
Disciplined to review and implement their plans.

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Start…set goals; create plans and schedules that translate plans into
an order with in manageable time frames whatever is meaning full to
situation.
Keep monitoring time and result s. Remember if you take the time to
plan and follow plans with self discipline the result it will yield will be
quite amazing.
Make schedule
Schedule is the process by which you plan how you will make use of
your time and listing job’s on “to do lists” shows your intention and
commitment to work on them. To get started take one of your goals,
break into projects and list action steps required for each project; put
the action steps on your planner.

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Priorities
Priority is a measure of judging value of tasks and activities in a
given situation towards a specific goal. Effective prioritization can
be done by evaluating the difference between the important ,
urgent and the unnecessary.
We all have too much to do; and every job claims it self to be most
important. Successful people are very clear about what is important
to them.

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Delegation
Start …entrust others, with responsibilities that can be passed on.
Select the right person for the job who is best qualified and can
deliver results. Provide with enough information , explain the task,
tell him about the result expected; do offer guidance and advice
when sought or needed with out interfering, and empower them to
get on with tasks.

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Analyze the use of time
What is the most important use of my time right now ? Or Is the
best use of my time ? And keep on examining each of your
activities to see whether it contributes to your goal or not.
“analyzing time” keeps you focused and helps to keep a track of
hours spent on each task. And contribute to make one efficient,
effective and more focused on important tasks; rather just keeping
very busy.
By analyzing and evaluation you are able to give yourself a
purpose, a direction to move toward and make you concentration
the right things.

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Procrastination
Procrastinating is to put off doing something or delaying, dilly
dallying, deferring, postponing, and holding things back.
There can be many reasons for procrastination like; fear of failure,
habitual carelessness, finding a job unpleasant or complex to do,
perfectionism, unclear objectives and over load of work. Stress anxiety,
and a great amount of wasted time.
Overcome procrastination, putting something off does not make it go
away, and postponing it often just makes it worse. Break away the
habit of differing action until a better time. There is no such thing . If
something needs to be done, cut the excuses and JUST DO IT.

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START YOUR JOURNY
• One of the factors which mark successful people is their
ability, to work out what they want to achieve and have
written and review able goals, these goals should impact our
daily activities.
• Schedule meetings and appointments with distinct
termination time instead of open ended.

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• Make meetings/appionments one after another. If you have an
appointment to see some one from 9.15 am to 9.45 am and some
one wants to see you at 10.00 am, see if they can make it earlier at
9.45 am, because a fifteen minutes period in between two
meetings is really productive, more-over the stress that some
body is waiting makes you finish at time.

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• If you have a task to work on, schedule a definite time period;
but still keep some extra time to accommodate interruptions
that in variably occur when engrossed in a task.
• Schedule important task at prime time for two reasons; as you
mental and physical energy levels are high at that time and there
are more chances of those jobs getting done.
• An organized desk is a result of an organized mind. People are
more productive when their materials are arranged in orderly
way.

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• When in doubt ask; asking is better than trying to do things
with inadequate or fractured communication; inadequate
information are sinkhole of time. Remember you are
respected for your accomplishments, not your silence.
• Writing things down, does not mean; that you are
circumventing your money; rather you are simply helping it,
to do its job. Writing helps in saving tasks from neglect.

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• Assign things to others with specific deadlines; about when they
are supposed to be completed. Do note that date in the follow-up
section of your planner.
• Look for paper or mails only at time, when you have enough time
available to review them. As you pick papers either scarp it,
delegate it, do it, file it, or schedule a time to do it later. The same
principle applies to e-mails.
• Have follow-ups of works you interested to do, marked on due
date in your planner.

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• Recognize you can not do everything or be all things to all the
people. Because you can note do impossible, whenever you say ‘yes’
to some assignment, make sure that the requests are compatible
with your goals before you agree.
• Attend few meeting; because they consume inappropriate amounts
of time. Ask yourself, the necessary of attendance or it could be
replaced; by writing a few notes or making some phone calls.
• If you are not good at something; consider finding at someone else
who is good at it, assign that to people who are specialists of that
task, with-in or outside of your organization.
• Make a habit of finishing main job of the day before you go home.

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• Stress and fatigue are rarely caused by the things you have done,
but by the thoughts of what you have not done.
• Cut short non productive activities; such as long telephone
conversations, watching television, internet surfing etc.
• Utilize commuting time, waiting time and travel time during the
day by making or returning phone calls and planning the activities
for the rest of the day or future.
• Before meeting, be clear and ready, by accumulating queries,
concerns that are to be communicated to people, and about the
result you want and expect to achieve.

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• Leave nothing for tomorrow, which can be don today, what-
ever peace of business you have in hand, before stopping, do all
the labor pertaining to it which can be done.
• Monitor how you use your time, keep a time log, keep reviewing
it, as that will help you spot what’s throwing you off-course.
And do make conscious changes to your behavior.
• Put value on every minute; we need to focus why we started a
business or entered in to a career. This focus should include
evaluation that how much our time is worth.

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