Believe in your Self, Believe in the Best!!Believe in your Self, Believe in the Best!! 11SWOT AcademySWOT AcademyTime ManagementTime Management
Believe in your Self, Believe in the Best!!2SWOT AcademySWOT Academy Time Every individual on earth has the same amount oftime - 60 seconds in a minute; 60 minutes in anhour; 1,440 minutes in a day; and 525,600minutes in a year Time can be of various types – Biological time This is the time we spend on sleep, physicalrecreation and food etc. Social time This is the time we spend on meeting friends,making social calls, talking on the telephone,family occasions, get-togethers, spend on selfdevelopment like reading etc. Business time This is the time spent on meetings, interviews,data entry etc.
Believe in your Self, Believe in the Best!!3SWOT AcademySWOT Academy Time Mgmt : Where areYou ? A. 20% people feel they are short of time. They feel soconcerned that they self find answers to Time Mgmt. B. 10% people feel they are short of time. They realizethis and are keen to get help and see how they canimprove Time Mgmt. C. 70% people feel they are not short of time. Thoughthey don’t mind listening to someone. And then tell himwhy all that is impractical.
Believe in your Self, Believe in the Best!!4SWOT AcademySWOT Academy Time Management is more than just managing time. It is about controllingthe use of the most valuable - andundervalued - resource It means changing those habits or activities that causewaste of time. It is being willing to adopt habits andmethods to make maximum use of time. With good time management skills one is in control ofone’s time, stress and energy levels. One can maintain balance between one’s work andpersonal life, finds enough flexibility to respond tosurprises or new opportunities It does not matter how hard You work or howmuch Time You spend working, but what matters isHOW much You achieve in a given period of time
Believe in your Self, Believe in the Best!!5SWOT AcademySWOT Academy Time Stealers Shifting priorities and crisis management.The irony is that actions taken prior to the crisis could haveprevented the fire in the first place. The Telephone / Mobile Lack of priorities/objectivesUnfortunately too many of us think that goals and objectives areyearly things and not daily considerations Attempting too muchMany people today feel that they have to accomplish everythingyesterday and dont give themselves enough time to do thingsproperly. Contd…
Believe in your Self, Believe in the Best!!6SWOT AcademySWOT Academy Time Stealers Ineffective delegationThe best managers have an ability to delegate work tostaff and ensure it is done correctly. This is probably thebest way of building a teams moral and reducing yourworkload at the same time.The general rule is -this; if one of your staff can do it80% as well as you can, then delegate it.Deciding what to delegate: Select capable, willingpeople to carry out jobs: Delegate complete jobs:Explain why the job is done, and what results areexpected: Then let go! Drop in visitorsThe five deadliest words that rob your time are "Haveyou got a minute". Everyones the culprit-colleagues.,the boss, your peers. Contd..
Believe in your Self, Believe in the Best!!7SWOT AcademySWOT Academy Time Stealers ProcrastinationThe biggest thief of time; not decision making butdecision avoidance. The inability to say "no!"The general rule is; if people can dump their work orproblems on to your shoulders they will do it MeetingsHold meetings only when trigger events occur The cluttered deskThe most effective people work from clear desks.
Believe in your Self, Believe in the Best!!8SWOT AcademySWOT Academy Time Management MatrixUrgent Not Urgent Important NotImportant By Stephen Covey S R (The Seven Habits of Highly EffectivePeople; Simon & Schuster)Quadrant 1 Quadrant 2Crises, Planning, Exercise,Projects, Relationship etcAccidents EtcQuadrant 3 Quadrant 4Phone Calls, Day Dreaming, TV,Visitors, Procrastination etcSmall Talks Etc
Believe in your Self, Believe in the Best!!9SWOT AcademySWOT Academy Time Management MatrixTime Management Matrix Quadrant 1 : Struggling to Stay AheadQuadrant 1 : Struggling to Stay Ahead The activities in Q1 are both important and urgent.These include deadline-driven tasksand important daily chores. The results of operating in this Quadrant are stress,burnout and crisis management Quadrant 2 : Calm and in ControlQuadrant 2 : Calm and in Control The activities in Q 2 are important and but not urgent.These include planning, crisis prevention etc. Operating in this Quadrant will mean a managerhaving a proper perspective, vision, balance,discipline, control and few crises. Contd..
Believe in your Self, Believe in the Best!!10SWOT AcademySWOT Academy Time Management MatrixTime Management Matrix Quadrant 3 : Busy going nowhereQuadrant 3 : Busy going nowhere The activities in Q3 are not important but urgent.These include responding the drop in visitor, meetings,mails that do not increase the productivity oreffectiveness. Operating in this Quadrant means short term focus, crisismanagement, broken relationships etc. Quadrant 4 : Aspiring to mediocrityQuadrant 4 : Aspiring to mediocrity The activities in Q 4 are neither important nor urgent.These include busywork, time wasters, junk mail etc. Operating in this Quadrant will mean a totalirresponsibility and over dependency. Contd..
Believe in your Self, Believe in the Best!!11SWOT AcademySWOT Academy Time Management Tips – Conquer the clutter Defuse distractions Know thyself Eliminate redundancy Group and separate Share the burden Seize the moment Emulate others Make Work Fun Listen to radio and TV news shows to keep up on thelatest news; this should enable you to skim throughnewspapers and magazines. Open and sort through mail as soon as it arrives at yourdesk or home; handleeach piece only once. Eliminate snacking between meals; eat three balancedmeals a day
Believe in your Self, Believe in the Best!!12SWOT AcademySWOT Academy The ‘Five Time Zone’ Concept To Have a proper balance between monochronic andpolychronic aspects of time management the ‘Five TimeZone Concept’ advocated by Lewis, Justus and Storz,Moni Laui The five links in the ‘Five Time Zone’approach are Vision, Plans, Personal Organization Systems, Commitment Energy. Contd…
Believe in your Self, Believe in the Best!!13SWOT AcademySWOT Academy Thank You !Thank You ! Visit us onVisit us onwww.facebook.com/swot.academy Write to us onWrite to us email@example.com