The document discusses an organization's effort to digitize its assets called "Project Godzilla". It outlines why digitization is important for preservation, accessibility and efficiency. The organization plans to establish a digitization team to develop a strategy and scope, purchase software to manage digital assets, and hire a specialist to oversee the project. The team's goals are to create an overall strategy, define the scope, prioritize work, and lay the foundation for workflow changes. Some initial progress includes purchasing storage and asset management software and beginning to digitize certain assets.

1. Digitization Strategy Preserving our Assets Code Name “GODZILLA”

2. Code Name: Godzilla “ The effort is monstrous and we continue to try to get our arms around it” -Nancy Earley “We must come together as an organization if we are to have any hope of taming the beast” - David Whitehouse “We have nothing to fear but fear itself” - Rob Cassetti

3. What is Digitization? Storing files in electronic format Converting media to electronic form

4. What are some of our potential digital assets? Photographs of Museum’s collections, events, and programs Publications Library resources Sales and marketing content Administrative records Facility and historical files The list is growing ……………….

5. Why Digitize? Stewardship Expanded Accessibility (For internal and external users) Anyone, anywhere, anytime Preservation ..protecting our assets Extend the life of our assets Create a surrogate Save on wear and tear of original Workflow efficiency, organization, and better control

6. Supporting our digital world Metadata is a form of cataloging Data about data ..helps define a digital object Descriptive, administrative, technical Integrity and standards Metadata will allow us accessibility while maintaining control What makes an asset useful? Metadata

7. What about Copyright? Copyrighted materials carry restrictions on use We are bound by law to respect copyright protections of intellectual property Metadata will help us manage restricted assets Copyright offenders…………..????????

9. How will we tame the beast? Establish a Digitization team with the mission of setting policy, developing strategy, and defining the scope of the project. Purchase software to help us manage these assets Hire a Digital Asset Specialist to keep this effort on course

10. Meet the Digitization Team

11. Our Mission and Goals Create an overall strategy for the museum’s digitization initiative Define the scope of the project (which assets will be considered for this effort) Prioritize the workload Lay foundation for any workflow or process changes needed Manage Implementation through new Digital Asset Specialist.

12. Progress to date Purchased a data vault for file storage Purchased Portfolio to manage our digital assets Began digitizing of library films Migrating photographic images to data vault Using Portfolio to beta sales/marketing images

13. Meet the Extended Team

14. DO YOU KNOW WHERE YOUR DIGITAL ASSETS ARE?