Just Digitise It by Daniel Wilksch (Coordinator Digital Projects, Public Record Office Victoria). Presented at the 2015 Community Heritage Grants (CHG) Preservation and Collection Management Training Workshops.
This document outlines the agenda and topics that will be covered in a digitization workshop for community heritage organizations. The session will cover how to plan a digitization project by setting standards, assessing needed resources, and caring for original and digital materials. It will also discuss providing access online, including issues around rights, metadata, and sharing images. Key topics include setting an appropriate level of technical standards based on the project goals and constraints, ensuring backups and long-term preservation of digital files, and creating descriptive metadata to enable discovery and use of digitized collections.
The document outlines an agenda for a digitization workshop hosted by the Community Heritage Grants Program. The session will cover planning a digitization project, including setting standards, resources needed, and care of original materials and digital copies. It will include a tour of a digitization facility and discussions on negotiating rights, providing access online, and metadata. Notes are provided on the six key stages of a digitization project - planning, preparing, creating, describing, editing, and publishing digital assets. Factors to consider when setting standards like resolution, file format, and compression are also summarized.
Just Digitise It by Daniel Wilksch of the Public Records Office Victoria. Presented at the 2018 Community Heritage Grants (CHG) Preservation and Collection Management Training Workshops
Things to consider before, during and after a digitization project in an historical institution. Lecture by Daniel Jeller on the 13th September 2011 in Volterra.
A North Carolina Connecting to Collections (C2C) workshop co-taught by Audra Eagle Yun (WFU), Nicholas Graham (UNC), and Lisa Gregory (State Archives of NC). This workshop took place on June 13, 2011 in Wilson, NC.
This presentation was provided by Chad Hutchens of the University of Wyoming during the NISO virtual conference, Images: Digitization & Preservation of Special Collections in Libraries, Museums and Archives, held on Wednesday, June 14, 2017.
This presentation was provided by Chris Strasbaugh of Ohio State University during the NISO Virtual Conference, Images: Digitization & Preservation of Special Collections in Libraries, Museums and Archives, held on Wednesday, June 14, 2017.
The document discusses the creation of an LSE Digital Library. It outlines why a digital library is needed to support the institution's collections and research mission. It describes conducting an audit of collections and risks, exploring options through research of other institutions, and developing a proposal. The proposal included an implementation plan with development of staff skills, technical infrastructure, and a phased approach starting with preservation and moving to management and access over time. Roles and responsibilities were defined for different teams to work collaboratively on the digital library's development.
This document outlines the agenda and topics that will be covered in a digitization workshop for community heritage organizations. The session will cover how to plan a digitization project by setting standards, assessing needed resources, and caring for original and digital materials. It will also discuss providing access online, including issues around rights, metadata, and sharing images. Key topics include setting an appropriate level of technical standards based on the project goals and constraints, ensuring backups and long-term preservation of digital files, and creating descriptive metadata to enable discovery and use of digitized collections.
The document outlines an agenda for a digitization workshop hosted by the Community Heritage Grants Program. The session will cover planning a digitization project, including setting standards, resources needed, and care of original materials and digital copies. It will include a tour of a digitization facility and discussions on negotiating rights, providing access online, and metadata. Notes are provided on the six key stages of a digitization project - planning, preparing, creating, describing, editing, and publishing digital assets. Factors to consider when setting standards like resolution, file format, and compression are also summarized.
Just Digitise It by Daniel Wilksch of the Public Records Office Victoria. Presented at the 2018 Community Heritage Grants (CHG) Preservation and Collection Management Training Workshops
Things to consider before, during and after a digitization project in an historical institution. Lecture by Daniel Jeller on the 13th September 2011 in Volterra.
A North Carolina Connecting to Collections (C2C) workshop co-taught by Audra Eagle Yun (WFU), Nicholas Graham (UNC), and Lisa Gregory (State Archives of NC). This workshop took place on June 13, 2011 in Wilson, NC.
This presentation was provided by Chad Hutchens of the University of Wyoming during the NISO virtual conference, Images: Digitization & Preservation of Special Collections in Libraries, Museums and Archives, held on Wednesday, June 14, 2017.
This presentation was provided by Chris Strasbaugh of Ohio State University during the NISO Virtual Conference, Images: Digitization & Preservation of Special Collections in Libraries, Museums and Archives, held on Wednesday, June 14, 2017.
The document discusses the creation of an LSE Digital Library. It outlines why a digital library is needed to support the institution's collections and research mission. It describes conducting an audit of collections and risks, exploring options through research of other institutions, and developing a proposal. The proposal included an implementation plan with development of staff skills, technical infrastructure, and a phased approach starting with preservation and moving to management and access over time. Roles and responsibilities were defined for different teams to work collaboratively on the digital library's development.
Just digitise it by Daniel Wilksch of the Public Records Office Victoria. Presented at the 2016 Community Heritage Grants (CHG) Preservation and Collection Management Training Workshops.
Caro: What You Need to Know About Starting a Digitization ProjectALATechSource
This document provides an overview of digitization for beginners. It discusses why libraries and collections digitize materials, including increasing access, preservation, and meeting community expectations. The document defines digitization as creating electronic versions of tangible materials, which can include text, images, audio, or video in various formats and file types. It also covers equipment needs, file formats, metadata standards, copyright considerations, and partnering options for digitization projects.
Workshop presented at the Wisconsin Conference for Local History and Historic Preservation, Wisconsin Rapids, October 11, 2013. Presenters: Sarah Grimm, Electronic Records Archivist, Wisconsin Historical Society and Emily Pfotenhauer, Recollection Wisconsin Program Manager, WiLS.
GAHWNY Spring 2016 Digitization for HistoriansLarry Naukam
This document provides an overview of digitization for historians, including why digitization should be done, things to consider, and tips. Key points include:
- Digitization can promote history by making collections more accessible online and increasing usage. It's important to plan projects carefully and select appropriate materials.
- Copyright and rights issues must be addressed, and a takedown policy should be in place. Not everything needs to be digitized immediately.
- Metadata standards and guidelines should be followed. Test uploads should be done before full publication. Marketing the digital collection is important for discovery.
- Equipment like scanners should capture sufficient resolution. Both professional and DIY solutions exist. Example projects demonstrate the possibilities
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This document discusses solutions for digitizing scientific collections and making data available online. It outlines services for optimizing image capture, processing label images, creating collection portals, developing interactive maps, and providing technical support. It also summarizes techniques for digitization including optical character recognition, machine learning, crowdsourcing, and human verification. Web portal features are shown including taxonomy browsing, custom checklists, specimen details, and interactive mapping of occurrence data.
Digitization is the process of converting analog materials like written records, photographs, films and artifacts into a digital format. While digitized materials allow for greater accessibility through efficient search and preservation, some information is lost in translation to digital 1s and 0s. However, digitization transforms how we research, present and access historical materials. There are different methods of digitization including page imaging, markup with standards like TEI to make text machine-readable and searchable, and optical character recognition. Each method has advantages and disadvantages for representing the original content.
The document discusses archiving strategies for different types of digital media assets at the Smithsonian Institution. It outlines classes of digital assets that include audio, video, images and associated documentation. It also discusses strategies for selecting assets, assessing file formats and risks, organizing collections with metadata, planning for future use and access, allocating resources, and using preservation standards from the Library of Congress. The goal is to properly archive and preserve the Smithsonian's digital media assets and arts heritage for current and future use.
The document discusses best practices for digital preservation. It summarizes three existing frameworks for digital preservation - OAIS, DCC Curation Lifecycle Model, and DPOE Modules. The frameworks cover similar areas such as creating/receiving content, identification, appraisal and selection, ingestion and preservation actions, storage and protection, and providing access. The document provides examples of best practices for each area and recommends identifying gaps to improve preservation based on standards like trusted digital repositories. Overall, it emphasizes that best practices require testing approaches in different contexts and learning from experiences.
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The document discusses data curation services provided by the California Digital Library (CDL). It describes CDL's Merritt repository for stable storage, EZID for assigning persistent identifiers, DMPTool for creating data management plans, and tools for data discovery, citation, and preservation cost modeling. CDL supports the full data lifecycle from deposition to long-term curation and access. The document outlines how CDL's services have expanded over time to meet the growing needs of data producers and a changing technological landscape.
Publicity and media from Anna Gressier, Communications and Marketing Manager, & Sarah Kleven, Social Media & Online Content Coordinator, NLA. Presented at the 2018 Community Heritage Grants Preservation and Collection Management Training Workshops
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5. Matching standards to the project
Setting standards
Two main impetus…es for digitisation
• Preservation
– OHIO (only handle it once)
– colour management, ‘master’ copies
• Access
– search/ discoverability
– crowdsourcing
6. Factors
Setting standards
• How much material to copy?
• What condition? (preservation needs assesment)
• How much time/ money do you have?
• Has somebody already digitised it? (books…)
• What is its significance? (significance statement, etc.)
7. How do we see?
Setting standards
http://en.wikipedia.org/wiki/Color_vision
9. Resolution
Setting standards
1 inch 1 inch
1 inch 1 inch
@300dpi
= 90,000 pixels
@72dpi
= 5,184 pixels
‘Screen’ resolution Standard ‘Print’ resolution
10. Bit-depth
Red 255 ff 1111 1111
Green 255 ff 1111 1111
Blue 255 ff 1111 1111
24 BInary digiTs
13. Still image standards
Setting standards
National Library of Australia
http://www.nla.gov.au/standards/image-capture
Public Record Office Victoria
http://prov.vic.gov.au/government/standards-and-policy/capture
15. Sound and moving pictures (advice)
Setting standards
National Film and Sound Archives
http://www.nfsa.gov.au/preservation/care/caring-for-film/
http://www.nfsa.gov.au/preservation/care/caring-for-audio/
http://www.nfsa.gov.au/preservation/services/
19. Physical resources
Resources needed
• Space
– managed, secure (fire, flood, pests, ancient wiring, not about to be reclaimed by Council for
boutique carparks, etc.)
– flat (shelving, tables)
• Supplies
– rehousing materials for copied originals
– acid free paper, plastic film, gloves, pencils, spirit level, measuring tape/ rulers, gaffer
tape, extension cables, USB sticks, random things that aren’t too grubby
21. Human resources
Resources needed
• Project manager
• Project committee
(for when the manager heads off to Noosa)
• Tame experts
• Volunteers
– what do you need from them?
– what do they get out of it?
22. Documentation
Resources needed
• Digitisation policy/ strategy/ plan
• Project statement/ plan
• Risk management framework
• Specific policies/ procedures
• Written agreements with donors and digitisers
• Passwords. Write them down.
25. Collection management
Care of your originals
• Are the items catalogued? (Does the catalogue make sense?)
• Are they securely stored?
• Do you know who owns what?
… things go missing.
26. Preservation management
Care of your originals
• put it in a box (controls light, humidity, physical safety)
• wrapped in plastic (anything except PVC)
• write on the enclosure, not the object
• only take it out when you have to
… things get old.
27. Relationship management
Care of your originals
• have some handling rules (gloves, induction)
• digitisation providers should be able to describe their
security and preservation measures
• don’t break the original to digitise it
… things get dropped.
28. Further further reading
Care of your originals
National Standards for Museums and Galleries
• http://www.collectionsaustralia.net/sector_info_item/107
Keeping Archives
30. Hardware failure
Care of your copies
• backups, offsite preferably
• understand the limits of the storage technology
• checksums – or just look at your images every so often
32. Software obsolescence
Care of your copies
• open formats
(image formats have been stable for decades)
• open applications
(separate the data from the program)
• plan for and budget migrations
33. Poor management and documentation
Care of your copies
• Bill is your IT guy. He has
just fallen under a bus.
• Try not to implement
systems you don’t
understand.
34. Hardware failure
Digital Preservation
• backups, offsite preferably
• understand the limits of the storage technology
• checksums – or just look at your images every so often
35. Summary
Metadata
• All of your data needs to be easily extractable from the software it’s in.
• Create a simple file structure and make sure people stick to it.
• Manage your backups properly (no lending to people, manage your risks, NO shortcuts).
38. Originals and renditions
Getting images online
Constraints on delivering raw images
• Connection speed and bandwidth
• Screen size and resolution
• Control over rights to the image
39. Options for publishing
Getting images online
• Don’t…
• Use existing commercial tools and services (Flickr, Facebook, eHive)
• Use existing community services (Victorian Collections)
• Your own site (Wordpress, Omeka)
40. What and why to put online
Getting images online
• Marketing your organisation (‘going viral’)
• Online archive (TROVE)
• Storytelling
• Online communities
42. Definition
Metadata
• Data about data (and data systems)
• Look at the data surrounding an image
in Flickr: http://www.flickr.com/
• Explore the Powerhouse Museum:
• http://www.powerhousemuseum.com/
• Metadata reading:
• http://en.wikipedia.org/wiki/Metadata
43. Metadata
• Think about how your existing data can be:
• Categorised into different functions (descriptive, discovery, preservation, etc.)
• Standardised (eg. Dublin Core) enabling matches with other collections and websites.
44. Metadata
• Important things to record:
– Identity (title, ‘control symbol’)
– Classification (subject, function)
– History (dates, purposes)
– [Description]
45. Identity
Metadata
• Some items may not have titles. What is the thing that distinguishes one item from the next in a collection?
• Remember physical cues not same as digital. Perhaps the filename of your image is the title?
• ‘Control Symbol’: Catalogue / collection / record-keeping number.
46. Classification
Metadata
• Information to manage items and help narrow down searches.
• Library: ‘subject’ – what is it about?
• Archive: ‘function’ – what does it do?
• Internet: ‘tagging’ – where did I put it again?
• Subject/ topic list for images: http://www.picturethesaurus.gov.au/
47. History
Metadata
• Archive/ Museum: ‘provenance’ – where is it from? (which collection, which donor)
• Management history: what has happened to it? ie., what date was it scanned?
• Scanning is another layer to existing management history that might be recorded in your collection database.
48. Description
Metadata
• Extended stories about item (mum on a bike)
• Description of physical original – dimensions, special features
• Description of digital copy – dpi, file format
49. Description
Metadata
• Extended stories about item (mum on a bike)
• Description of physical original – dimensions, special features
• Description of digital copy – dpi, file format
50. Description
Metadata
• Extended stories about item (mum on a bike)
• Description of physical original – dimensions, special features
• Description of digital copy – dpi, file format
51. Description
Metadata
• Extended stories about item (mum on a bike)
• Description of physical original – dimensions, special features
• Description of digital copy – dpi, file format