The document discusses data information and management systems (DIMS) used by an organization. It provides an overview of the role of the IT department in managing DIMS and the various tools used, including mailing software, intranet/internet, and an enterprise resource planning (ERP) system called IFS. The ERP system integrates various business functions like planning, production, sales, and finance. The document also analyzes gaps in the existing system and proposes improvements areas like integrating new tools for drawings, project management, asset management, and customer relationship management to enhance the organization's DIMS.

1. PRESENTATION
ON
“DATA INFORMATION AND MANAGEMENT
SYSTEM IN AN ORGANIZATION AND SCOPE
OF IMPROVEMENT”
by:
VINAY SHANKAR
14IM60S01
M.Tech 1st Year ISE
IIT kharagpur
Dy Manager HAL Bangalore
DD/8/14

2. CONTENTS
• OVERVIEW OF ROLE OF IT DEPT TOWARDS DIMS.
WHAT ARE THE TOOLS/SOFTWARES USED FOR DIMS?
BASIC ROLE OF ERP FOR DIFFERENT BUSINESS PROCESSES.
• AREAS OF IMPROVEMENT IN ERP AND OTHER TOOLS.
Data information and Management System by
VINAY SHANKAR

3. KEY ROLE OF IT DEPARTMENT
MAILING
IT
DEPARTMENT
INTRANET
/INTERNET
ERP
CCTV
DATA
OTHER IT
enabled
Services
DOCUMENTATION
Data information and Management System by
VINAY SHANKAR

4. MAILING SOFTWARE-GROUPWISE
Data information and Management System by
VINAY SHANKAR
DASHBOARD
LOGIN SCREEN
• All employees have user id and password
• Provision of attachment.
• Failure notice, Meeting schedule, Archive, Cabinet, Group mailing, Task list
etc.

5. INTRANET/INTERNET
Physically Separate Networks for:
Corporate Collaboration and ERP
LOCAL AREA NETWORK AND WIDE AREA NETWORK(LAN/WAN)
R&D projects
Internet Access
EACH DIVISION IS HAVING OWN WEBSITE FOR PRODUCTION
MONITORING WITH DIFFERENT MIS REPORTS AND CHARTS.
ACCESS WITHIN ORGANISATION.
DIGITAL LIBRARY.
INTERNET ACCESS TO LIMITED USERS WITH HIGH DATA
SECURITY
Data information and Management System by
VINAY SHANKAR

6. OTHER IT SERVICES
• DOCUMENT MANAGEMENT
• ANY SPECIFIC SOFTWARE LIKE DESIGN,ANALYSIS, PROJECT
MANAGEMENT, ETC.
• GENERAL PURPOSE SOFTWARE
• SURVEILLANCE DATA
• DATA PROTECTION AND SECURITY.
Data information and Management System by
VINAY SHANKAR

7. ENTERPRISE RESOURCE PLANNING
BY IFS
Islands of Information
Maintenance Purchase R & D
Data information and Management System by
VINAY SHANKAR
Planning
Production
Sales
Finance
HR
ERP eliminates this scenario…..
ref- www.erpsolutions.com

8. What is ERP?
Software solution that addresses all the needs of an
enterprise with the process view of an organization to
meet the organizational goals and integrate all the
functions of the enterprise
Data information and Management System by
VINAY SHANKAR
Ref-www.webopedia.com

9. Role of ERP- Important tool for DIMS
• Facilitates Company-wide integrated Information Systems
Covering all functional Areas.
• Performs core Corporate activities and increases customer
service augmenting Corporate Image.
• Organizes & Optimizes the data input methodologies
systematically
• Keeps record of all the transactions.
• History of revisions can be trace easily.
• Integration of process systematically.
• Quick search
Data information and Management System by
VINAY SHANKAR

10. ERP Involves
• Project Planning
• Business & Operational Analysis, including Gap Analysis•
• Business Process Re-engineering (BPR)
• Installation & Configuration
• Project Team Training
• Business Requirements Mapping to Software
• Module Configuration
• System Modification and Interfaces
• Data Conversion
• Custom Documentation
• End User Training
• Conference Room Pilot
• Acceptance Testing
• Production
• Post-Implementation Audit/Support
Data information and Management System by
VINAY SHANKAR

11. Process flow(concentrated on overhaul division)
MCSRDC
OVERHAUL
METHODS
2D drawing/3D
AIRCRAFT
DIVISION (PCS)
MPO (Material
planning overhaul)
PURCHASE
DEPARTMENT
2D drawings for
Fabrication
Request
(BOM)
IDT
MPR
Fabricating parts
VENDOR
PO
Bought out items
GI (GOODS IN) /
RECEIVING STORE
Items with
Receiving Receipt
STORES
Material Request
Issuing of Material
Process Sheet
& Job Card
Collected Item
ASSEMBLY
SHOP
Labor Time
to Carry out
the Process
MSD/IED
INSPECTION Shop
Query
Part disposition
order(PDO)
Shop order
PROGRESS
PCS- production control & scheduling
IDTO- Inter division transaction order
PO- Purchase order
MSD-Management service department
IED-Industrial engineering department
GHE-Ground handling equipment
GSE- Ground support equipment
PDO- Part Disposition
CRI- Chief residence inspector
DGAQA-director general aeronautical quality assurance
SUB CONTRACT
DEPARTMENT

12. Gap Analysis
• The gap between the existing company requirements and
what the ERP package is offering is analyzed.
• When the ERP package does not meet the company’s full
requirements then the company can simply agree to live
without a particular function or one can opt for
a) Upgrade, or
b) Identifying a third party product that might fill the gap,
or c) Altering the ERP source code.
Data information and Management System by
VINAY SHANKAR

13. PRESENT ACTIVITIES OUT OF THE ERP
IN ORGANIZATION
• DESIGN ACTIVITY AND DEVELOPMENT OF DRAWING (PLM)
• CUSTOMER RELATIONSHIP.
• DIFFERENT TYPE OF APPROVALS ON FILE.
• PROJECT PLANNING AND MONITORING ACTIVITY.
• TRACKING OF ORDER AFTER PLACEMENT OF PURCHASE ORDER.
• GRAPH AND CHARTS.(its giving only tabular data in .csv)
• TIME STUDY AND WORK STUDY.
• ATTENDANCE RECORD AND PUNCHING.
• SUGGESTIONS.
• AVAILABLITY OF AIRCRAFT MANUALS, PUBLICATIONS,
STANDARDS,CONTRACT DOC,etc,
Data information and Management System by
VINAY SHANKAR

14. IMPROVEMENT AND NEW TOOL
INTEGRATION
• DRAWINGS LINKING
• PROJECT MANAGEMENT
• ASSET MANAGEMENT
• CRM
• E-PROCUREMENT
• FILE TRACKING
• KNOWLEDGE MANAGEMENT
• NON UNIFORMITY IN PROCESS WITHIN ORGANAISATION.
• NOTIFICATIONS AND WARNING.
• RESPOSIBLITY ASSIGNMENT.
• DATA CLEANSING
Data information and Management System by
VINAY SHANKAR

15. Proposed solution TEAMCENTER-by
Siemens
Data information and Management System by
VINAY SHANKAR

16. References.
1.Ellan Monk 2003 Enterprise Resource Planning, Paperback
publisher.
2.Document released By HAL corporate planning department
3.www.webopedia.com
4.www.erpsolutions.com
5.Seminar on Siemens PLM connection 2012.
6.HARVARD 2009 reference guide.
Data information and Management System by
VINAY SHANKAR

17. THANK YOU !!
QUESTIONS??