This summary provides an overview of the 2015 ASE Student Orientation agenda: 1) The orientation agenda covers an overview of the ASE program, participant and mentor expectations, how interns can make the most of their internship, and activities focused on goal setting and problem solving. 2) Key events that interns are expected to participate in are the Midsummer Conference and Symposium, which provide opportunities for hands-on learning, presentations, and networking. 3) The orientation materials outline the support system available to interns, including their mentor, teacher monitor, ASE staff, and parents/guardians, and how to approach challenges like illness, scheduling issues, or injuries.

1. Welcome to the
2015 Student Orientation!

2. “The experience was more than I could have expected and
allowed me the freedom to develop as a student.” - ASE Intern
“He was more productive than many of the graduate students
I have had in the past. It was a pleasure working with him. I
learned quite a bit as a result of his research…” -PSU mentor

3. Major Grant Support for 2015 ASE provided by:
J.F.R. Foundation
Additional Grant Support for 2015 ASE provided by:
Financial support also provided by
mentor organizations and individual contributions

4. • Overview of ASE Program
• Participants and Expectations
• Making ASE Work for You
• Activity 1: Key Contacts
• Activity 2: Goal Setting
• Activity 3: Problem Solving
Orientation Agenda

5. Saturday Academy’s Mission:
To engage motivated young people
in hands-on, in-depth learning and
problem solving by connecting them
with community experts who serve as
instructors and mentors
The ASE Program is part
of Saturday Academy,
a 501(c)(3) nonprofit
organization

6. • Started in 1989
• Over 3,600 interns
• 163 interns in 2015
• 149 mentors in 37
organizations
• 3 dedicated program staff
• 15 Teacher Monitors
ASE by the numbers

7. Participants: What we expect

8. Your ASE
Support
Team
Mentor
Teacher
Monitor
Intern
ASE Staff
Co-mentor(s)
Key Admin
Parents /Guardians
Other ASE
Interns

9. Instructions: Look at the following examples and discuss who you
would contact/ notify
ACTIVITY: Who to contact when…
• Scenario 1: You are sick one day from your internship
• Scenario 2: You are concerned that your internship isn’t going
the way you expected
• Scenario 3: You didn’t receive your stipend
• Scenario 4: You need help registering for MSC or Symposium
• Scenario 5: You need to switch some days of your internship
• Scenario 6: You become injured while at internship

10. Scenario 1: You are sick one day from your internship –
MENTOR or PRIMARY SUPERVISOR
Scenario 2: You are concerned that your internship isn’t going
the way you expected – TEACHER MONITOR
Scenario 3: You didn’t receive your stipend – ASE STAFF
Scenario 4: You need help registering for MSC or Symposium
– ASE STAFF
Scenario 5: You need to switch some days of your internship –
MENTOR, then notify TEACHER MONITOR
Scenario 6: You become injured while at internship –
MENTOR or PRIMARY SUPERVISOR, then ASE STAFF
ACTIVITY: Who to contact when…

11. Expectations of Interns
• 8 weeks “full-time” schedule
• Complete 296 hours by Aug. 31
• Manage schedule and time
• Follow all workplace policies
• Act professionally
• Inform mentor of any problems or
issues and work together to resolve

12. • Clarify expectations and goals
• Learn the subject matter, ask
questions, keep a log
• Participate fully in required program
activities: Midsummer Conference &
Symposium
• Respond to Teacher Monitor’s requests
• Write Thank You Notes and Summaries
Expectations of Interns

13. Expectations of Mentors
• Provide pre-professional
and educational
experience
• Provide a safe and
adequate work space
• Give clear expectations
and feedback
• Host parents for one
onsite visit if requested

14. Expectations of Teacher Monitors
• Serve as resource to interns, mentors, and ASE staff
• Conduct 2 site visits and interviews with interns and
mentors (Teacher Monitor will contact you to schedule
visits)
• Take photos
• Provide support to student - program logistics,
transportation assistance
• Coordinate Thank You Letters
• Assist with events, like this Orientation and conferences

15. Support from ASE Staff
• Ensure a quality program and experience
• Point of contact in event of an emergency
• Organize conferences
• Disburse stipend payments
• Provide liability insurance and documentation to
schools
Our goal is an educational and
productive summer for all!

16. Expectations of Parents/Guardians
• Encourage student to fully participate
• Facilitate learning experience
• Provide housing and safe transportation
• Provide health insurance
• Reinforce professional behavior and workplace
etiquette
• May request one site visit

17. How ASE will contact you
ASE will rely on EMAIL to communicate with
participants. Please check your email often and
notify us immediately if your contact information
changes!

18. Interns: Making ASE Work for You

19. Preparation
• Forms
• Reading Materials
• Parent Visit
• Register for science fairs
• School Credit
• Expectations

20. • What skills do I hope to learn this summer?
• What knowledge do I hope to gain this
summer?
• At the end of the summer, what do I hope to
accomplish?
• What worries do I have coming into this
experience?
ACTIVITY: Summer Goals

21. Stipends
• Not an hourly wage
• Intended use to cover costs
like transportation
• Two payments sent:
– July 15
– Sept 7
• Taxes are your responsibility
(we don’t issue W-2’s)

22. Approaching your Internship
• Regard your internship as a real “job” not just
an extension of your high school education.
• Trade:
– Your time and energy (attributes you possess)
– For knowledge and additional technical skills
(attributes that you might lack).

23. The First Two Weeks
• Listen and observe
• Plan for enough:
– travel time
– Sleep
– lunch
• Be friendly, open and
inquisitive
• Make sure that you
understand the big picture

24. Middle of Your Internship
• Be your own best advocate
• Communicate expectations
• Keep a log of activities
• Weekly check-ins

25. Middle of Your Internship
• Offer solutions if problems arise
• Be realistic
• Make yourself invaluable
• Plan your presentation

26. 1: You have a project with a deadline in three days and you just
realized that there is a big problem in your data.
2: One of your co-workers tends to stop by frequently during
the day and chat for lengthy periods of time, usually about their
personal life.
3: You are working on a project together with 4 people and the
deadline is coming up. One of the people on your team is
procrastinating and doesn’t have their portion of the project
done.
What do you do?
ACTIVITY: Problem Solving

27. Events:
Midsummer Conference
• Tuesday, July 14, 2015
• Oregon State University
• What to expect:
– Hands-on workshops
– Career exploration
– Seminars & activities
– Early start, long day
• Who attends: Interns, WS
Presenters, Teacher
Monitors

28. Events: Symposium
• Friday, August 21, 2015
• University of Portland
• What to expect:
– Students presentations
– Celebrating and recognition
– Networking
• Who attends:
– Interns, Mentors, Families,
Teacher Monitors, Community
Members
– Free to attend and open to all
– Invite others!

29. End of your Internship
• Reflection and
Introspection
– Summaries
– Thank you letters
• Networking & keeping in
touch
• School credit
• Certificate of Completion
• Science fairs

30. Networking
• Learn about it
• Ask your mentor
• Embrace
opportunities
• Stay Connected
• Get LinkedIn

31. Questions?