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BUSINESS-LED USE OF ICT IN SERVICE
DELIVERY
Presenter: de Wit Coetsee
29 July 2015
Presentation to the Open Group EA Forum
Agenda
• Prescriptive Mandates
• History
• Prescriptive environment
• Value Derived from the use of ICT
• Creating an enabling environment
• Planning for the use of ICT’s in service delivery
• EA Link to PS Business Practice
• Closure
2
Prescriptive Mandates
• National Development Plan
• Public Service Act and Regulations 1994 as amended
• Medium Term Strategic Framework (Dept Strategic Plan)
• Cabinet Lekgotla Decisions
• NT Framework for Strategic Planning & Annual Performance Planning
• NT Medium Term Expenditure Framework
• NT Risk Management Framework
• DPSA Guide and Toolkit for Organisational Design
• DPSA Operations Management Framework
• DPSA Corporate Governance of ICT Policy Framework based on:
– King III and ISO 38500
3
History
• Corporate environment’s role of the board – not apply in Public
Service
• Board role was mapped into structure practice:
– Role of Executive Authority (Minister or Member of Executive
Council)
– Role of Head of Department (Director General or Accounting
Officer)
– Executive Management (Executive Committee of the Head of the
Department)
• Corporate Governance of ICT Policy Framework – published 2013
– Based on King III and IOS 38500 Principles
• Prescribes:
– Establishment of internal prescriptive environment and structures
– E-Enablement of the business of the department 4
Value of the use of ICT in service delivery
• Improved operational integrity – ICT enables business operation
whilst enhancing confidentiality, integrity and availability of information
(right time, place, format and context)
• Improved service delivery – ICT contributes to the continuous
improvement of service delivery in terms of economy, efficiency,
effectiveness, equity and business and environmental sustainability
• Improved state and citizen security – ICT ensures that unlawful
access to information and systems is prevented, detected and
responded to
• Improved reporting – enables the business to measure the
achievement of its objectives
5
Creating Enabling Environment …1
Policy Environment:
• CGICT Policy/Framework:
– Departmental CGICT Policy
• CGICT Charter:
– How policy will be
implemented:
– ICT Strategic Committee
– ICT Steering Committee
– ICT Operational Committee
– Role of Business
– Role of GITO
6
Foundation of the Framework:
• Principles
– Accountability at EA & HoD
& Executive Management –
level
• Practices
– Cascade for implementation
of principles
Creating Enabling Environment …2
Dept Executive Management:
• Determine prioritised strategy
• Consider major ICT expenditure
and risks
• Monitor achievements of ICT
versus departmental
requirements
7
Dept Business Management:
• Conceptualise strategy for
approval
• Oversee/monitor implementation
• Report on major ICT
expenditure, risk protection of
information
• Consider availability/reliability of
information systems and
infrastructure
ICT Operational Committee:
• Monitor day-to-day management
• Monitor operational ICT and
service levels
• Monitor roll out of projects
Creating Enabling Environment …3
Support and line function
management:
• Conceptualise use of ICT in
service delivery and its
requirements/service levels
• Determine information protection
requirements
• Lead business change in
implementation of information
systems
• Monitor whether value is
realised
8
GITO and office of the GITO:
• Research technology and
advise business
• Lead technical change of
implementation of information
systems and infrastructure
• Provide information systems
technology, infrastructure and
operations
• Conceptualise plan for
information systems and
infrastructure renewal,
modernisation, updates,
replacements and operations
Creating Enabling Environment…4
9
INSTITUTIONALISATION MODEL FOR THE BUSINESS USE OF ICT
EXECUTIVE
MANAGEMENT
ICT OPERATIONAL
COMMITTEE
BUSINESS MANAGEMENT
DETERMINATION OF THE USE OF ICT
IN SERVICE DELIVERY
PLANNING FOR THE USE OF ICT IN SERVICE DELIVERY MTSF, MTEF AND AOP ICT PLANS
ICT STRATEGIC PLAN
ICT ANNUAL
PERFORMANCE PLAN
ICT ANNUAL OPERATIONAL
PLAN
GITO AND OFFICE OF
THE GITO
PLANNING AND
RENDERING OF INFORMATION
SYSTEMS AND INFRASTRUCTURE
LINEFUNCTIONAND
ADMINISTRATION
CONCEPTUALSIATIONOFTHEUSEOFICTINSERVICEDELVIERY
DETERMINE
COORDINATION
MONITOR AND
EVALUATION
IMPLEMENTATION
Planning for the use of ICT in Service Delivery
10
11
Cascadedimplementation
Departmental Strategic Plan
and functional structure
Prioritised ICT Strategic Plan to enable the
departmental service delivery functions (5 year - ICT
Roadmap)
5 Year (MTSF)
ICT Planning Model
ICT Annual Performance Plan
A 3 year roadmap depicting annual projects and its
related budget requirements
3 Year (MTEF)
ICT Annual Operational Plan
Prioritised current year implementation projects
aligned to strategic objectives depicting quarterly
targets and budget requirements
Current
Year
APP
Planning for the use of ICT in service delivery…1
Strategic Alignment:
Planning for the use of ICT in service delivery…1
12
Business focus of province and departments:
Strategic Plan
Strategic Goals Departmental Strategic PlanHowand
Resources
Departmental
Annual Performance Plan
Operations
Departmental
Annual Operational Plan
Planning
Execution
Implementation
Planning for the use of ICT in service delivery…2
13
Resources
Departmental
Annual Performance PlanPlanning
People
Infrastructure
Finances
Taking into account
Strategy
Sustainability
Risk
Departmental Strategic Plan (MTSF)
Objective Year 1 Year 2 Year 3 Year 4 Year 5
Planning for the use of ICT in service delivery…3
14
Resources
Departmental
Annual Performance PlanPlanning
People
Infrastructure
Finances
Taking into account
Strategy
Sustainability
Risk
Departmental
Strategic Plan (MTSF)
Objective Year 1 Year 2 Year 3 Year 4 Year 5
ICT – eco system
UseofICT
Planning for the use of ICT in service delivery…4
15
Business focus of the province and departments
Strategic Goals Departmental Strategic
Plan
Resources
Departmental
Annual Performance
Plan
Operations
Departmental
Annual Operational
Plan
Planning
Execution
Implementation
Policies
Structures
Process
Controls
IncludingICT
Fromabusiness
perspective
Including ICT
GITO back-office, infra and support role
GITO
AdvisoryRole
CorporateGovernanceofICT
EA,HoD,EXCO,GITO
Governance of
ICT
GITO
Planning for the use of ICT in service delivery…5
Programmes
Programme
s
Programme
s
Programme
s
Programme
s
Functions
Functions
Functions
Functions
Functions
Functions
Services
Services
Services
Services
Services
Services Services as per the departmental services
catalogue that already use ICT as a resource
Services that can use ICT
as resource
Prioritised
Business
Initiatives
to use ICT in
service
delivery
Y1 Y2 Y3 Y4 Y5
Annual Objectives
APP
MTEF Budget
AOP
Services
Services
Services
Services as per the departmental services
catalogue that cannot use ICT as resource
EA Link to PS Business Practice
Enterprise Architecture and PS Frameworks Context … 1
• Departmental Strategic Practice:
18
Strategic Existence
of a Department
National Development Plan
Medium-Term Strategic Plan
Cabinet Legotla Decisions
Executive Authority Performance Agreement
Enterprise Architecture and PS Frameworks Context … 2
19
Strategic Existence
of a Department
Departmental Strategic Plan
Strategic Service Delivery Configuration/Structure:
Programmes, Objectives, Annual Targets, Measures
5 Years
Service Delivery
Plan
Organisational
Structure
Functions per
structural
component
Services
Catalogue
Service Delivery
Processes /
Standard
Operating
Procedures
Enterprise Architecture and PS Frameworks Context … 3
20
Strategic Existence
of a Department
Departmental Strategic Plan
Strategic Service Delivery Configuration:
Programmes, Objectives, Annual Targets, Measures
5 Years
Service Delivery
Plan
Organisational
Structure
Functions per
structural
component
Services
Catalogue
Service Delivery
Processes /
Standard
Operating
ProceduresBusiness Architecture
Strategic Architecture
Enterprise Architecture and PS Frameworks Context … 4
• Strategic Intent of the use of ICT:
21
Departmental Strategic Plan
Prioritised 5 Year ICT Business enabling
Solutions Roadmap –
ICT Strategic Plan
3 Year Business enabling ICT projects +
resource, timeline and budget -
ICT Annual Performance Plan
Current year Business enablement Plan –
ICT Annual Operational Plan
Enterprise Architecture and PS Frameworks Context … 5
Government-wide Enterprise Architecture Framework
• The purpose is to set the minimum standard by which to use an
Enterprise Architecture approach as means to develop and construct
ICT Plans and Blueprints for an organ of state of the Government of
South Africa.
• The Enterprise Architecture Development Process/Method that defines
and describes the principles, phases, tasks and activities by which to
develop a departmental ICT Plan and Blueprint.
22
23
Technology Architecture
Views (D)
Application Architecture
Views (C2)
Business Architecture
Views (B)
Data Architecture
Views (C1)
Organisation Structure
Model
Application Reference &
Standards Model
Business Process
Model
Business
Function/Service Model
Business Performance
Model
Business Information
Model
Application Distribution
Model
Technology/Network
Distribution Model
Technology Platform
Model
Technology Reference &
Standards Model
Data Reference &
Standards Model
Data Security Model
Data Gap Application Gap Technology Gap
Data-Application Model
Application Stakeholder
Model
Opportunities & Solution (E) and Implementation Plan (F) Views (Programmatic Views)
Business Gap
Preliminary (P) & Vision (A) Views
EA Org Model EA FW EA Request EA Principles EA VisionEA SOW Comm Plan
Business Roadmap Data Roadmap Application Roadmap Technology Roadmap
Consolidated Roadmap
& Transition Architecture
Implementation and
Migration Plan
Implementation
Governance Model
This GWEA Reference Model defines the minimum list of deliverables for an
Enterprise Architecture Development programme
Enterprise Architecture and PS Frameworks Context … 6
EA links to PS Business Practice …. 1
Architecture
Level
National/Departmental
Documentation
Government
Frameworks
Strategic Architecture NDP/MTSF
Departmental Strategic Plan
(5y)
NDP
MTSF
NT FW SP&APP
PS Act 1994 as amended
PSR 2003
Business Architecture Functional Structure
Organisational Structure
Service Delivery Plan
Services Catalogue
Service Delivery Processes
Standard Operating Procedures
NT FW SP&APP
NT Risk Management
Framework
DPSA OMF (Organisational
Management Framework)
DPSA GTOD (Guide and Toolkit
for Organisational Development)
Information Systems
Architecture
Data Architecture
Application Architecture
Technology Architecture
Solutions Architecture
GWEA
EA links to PS Business Practice …. 2
Architecture
Level
National/Departmental
Documentation
Government
Frameworks
Migration Project portfolio planning
Resource planning
Migration planning
NT FW SP&APP
NT MTEF – APP Planning
(Medium term targets and budget)
GWEA
Project management
Implementation Current year business enabling
implementation projects
Operational improvement
NT FW SP&APP
Project management
EA links to PS Business Practice …. 3
26
• NT Framework for SP and APP
• Departmental Medium Term Strategic
Framework: 5 – year Strategic
• NT Framework for SP and APP
• DPSA Operations Management FW
• NT Risk Management Framework
• DPSA Guide and Toolkit for
Organisational Design
• NT Framework for SP and APP
• NT Medium Term Expenditure Framework
(medium term targets and budget) 3 - Year
• Annual Operational Plan for the current year
(Current year target and quarterly targets)
Government-wide Enterprise Architecture
Framework
Business and
ICT
Thank you
27
de Wit Coetsee
dewit@dpsa.gov.za

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Corporate Governance of ICT in the Public Sector

  • 1. BUSINESS-LED USE OF ICT IN SERVICE DELIVERY Presenter: de Wit Coetsee 29 July 2015 Presentation to the Open Group EA Forum
  • 2. Agenda • Prescriptive Mandates • History • Prescriptive environment • Value Derived from the use of ICT • Creating an enabling environment • Planning for the use of ICT’s in service delivery • EA Link to PS Business Practice • Closure 2
  • 3. Prescriptive Mandates • National Development Plan • Public Service Act and Regulations 1994 as amended • Medium Term Strategic Framework (Dept Strategic Plan) • Cabinet Lekgotla Decisions • NT Framework for Strategic Planning & Annual Performance Planning • NT Medium Term Expenditure Framework • NT Risk Management Framework • DPSA Guide and Toolkit for Organisational Design • DPSA Operations Management Framework • DPSA Corporate Governance of ICT Policy Framework based on: – King III and ISO 38500 3
  • 4. History • Corporate environment’s role of the board – not apply in Public Service • Board role was mapped into structure practice: – Role of Executive Authority (Minister or Member of Executive Council) – Role of Head of Department (Director General or Accounting Officer) – Executive Management (Executive Committee of the Head of the Department) • Corporate Governance of ICT Policy Framework – published 2013 – Based on King III and IOS 38500 Principles • Prescribes: – Establishment of internal prescriptive environment and structures – E-Enablement of the business of the department 4
  • 5. Value of the use of ICT in service delivery • Improved operational integrity – ICT enables business operation whilst enhancing confidentiality, integrity and availability of information (right time, place, format and context) • Improved service delivery – ICT contributes to the continuous improvement of service delivery in terms of economy, efficiency, effectiveness, equity and business and environmental sustainability • Improved state and citizen security – ICT ensures that unlawful access to information and systems is prevented, detected and responded to • Improved reporting – enables the business to measure the achievement of its objectives 5
  • 6. Creating Enabling Environment …1 Policy Environment: • CGICT Policy/Framework: – Departmental CGICT Policy • CGICT Charter: – How policy will be implemented: – ICT Strategic Committee – ICT Steering Committee – ICT Operational Committee – Role of Business – Role of GITO 6 Foundation of the Framework: • Principles – Accountability at EA & HoD & Executive Management – level • Practices – Cascade for implementation of principles
  • 7. Creating Enabling Environment …2 Dept Executive Management: • Determine prioritised strategy • Consider major ICT expenditure and risks • Monitor achievements of ICT versus departmental requirements 7 Dept Business Management: • Conceptualise strategy for approval • Oversee/monitor implementation • Report on major ICT expenditure, risk protection of information • Consider availability/reliability of information systems and infrastructure ICT Operational Committee: • Monitor day-to-day management • Monitor operational ICT and service levels • Monitor roll out of projects
  • 8. Creating Enabling Environment …3 Support and line function management: • Conceptualise use of ICT in service delivery and its requirements/service levels • Determine information protection requirements • Lead business change in implementation of information systems • Monitor whether value is realised 8 GITO and office of the GITO: • Research technology and advise business • Lead technical change of implementation of information systems and infrastructure • Provide information systems technology, infrastructure and operations • Conceptualise plan for information systems and infrastructure renewal, modernisation, updates, replacements and operations
  • 9. Creating Enabling Environment…4 9 INSTITUTIONALISATION MODEL FOR THE BUSINESS USE OF ICT EXECUTIVE MANAGEMENT ICT OPERATIONAL COMMITTEE BUSINESS MANAGEMENT DETERMINATION OF THE USE OF ICT IN SERVICE DELIVERY PLANNING FOR THE USE OF ICT IN SERVICE DELIVERY MTSF, MTEF AND AOP ICT PLANS ICT STRATEGIC PLAN ICT ANNUAL PERFORMANCE PLAN ICT ANNUAL OPERATIONAL PLAN GITO AND OFFICE OF THE GITO PLANNING AND RENDERING OF INFORMATION SYSTEMS AND INFRASTRUCTURE LINEFUNCTIONAND ADMINISTRATION CONCEPTUALSIATIONOFTHEUSEOFICTINSERVICEDELVIERY DETERMINE COORDINATION MONITOR AND EVALUATION IMPLEMENTATION
  • 10. Planning for the use of ICT in Service Delivery 10
  • 11. 11 Cascadedimplementation Departmental Strategic Plan and functional structure Prioritised ICT Strategic Plan to enable the departmental service delivery functions (5 year - ICT Roadmap) 5 Year (MTSF) ICT Planning Model ICT Annual Performance Plan A 3 year roadmap depicting annual projects and its related budget requirements 3 Year (MTEF) ICT Annual Operational Plan Prioritised current year implementation projects aligned to strategic objectives depicting quarterly targets and budget requirements Current Year APP Planning for the use of ICT in service delivery…1 Strategic Alignment:
  • 12. Planning for the use of ICT in service delivery…1 12 Business focus of province and departments: Strategic Plan Strategic Goals Departmental Strategic PlanHowand Resources Departmental Annual Performance Plan Operations Departmental Annual Operational Plan Planning Execution Implementation
  • 13. Planning for the use of ICT in service delivery…2 13 Resources Departmental Annual Performance PlanPlanning People Infrastructure Finances Taking into account Strategy Sustainability Risk Departmental Strategic Plan (MTSF) Objective Year 1 Year 2 Year 3 Year 4 Year 5
  • 14. Planning for the use of ICT in service delivery…3 14 Resources Departmental Annual Performance PlanPlanning People Infrastructure Finances Taking into account Strategy Sustainability Risk Departmental Strategic Plan (MTSF) Objective Year 1 Year 2 Year 3 Year 4 Year 5 ICT – eco system UseofICT
  • 15. Planning for the use of ICT in service delivery…4 15 Business focus of the province and departments Strategic Goals Departmental Strategic Plan Resources Departmental Annual Performance Plan Operations Departmental Annual Operational Plan Planning Execution Implementation Policies Structures Process Controls IncludingICT Fromabusiness perspective Including ICT GITO back-office, infra and support role GITO AdvisoryRole CorporateGovernanceofICT EA,HoD,EXCO,GITO Governance of ICT GITO
  • 16. Planning for the use of ICT in service delivery…5 Programmes Programme s Programme s Programme s Programme s Functions Functions Functions Functions Functions Functions Services Services Services Services Services Services Services as per the departmental services catalogue that already use ICT as a resource Services that can use ICT as resource Prioritised Business Initiatives to use ICT in service delivery Y1 Y2 Y3 Y4 Y5 Annual Objectives APP MTEF Budget AOP Services Services Services Services as per the departmental services catalogue that cannot use ICT as resource
  • 17. EA Link to PS Business Practice
  • 18. Enterprise Architecture and PS Frameworks Context … 1 • Departmental Strategic Practice: 18 Strategic Existence of a Department National Development Plan Medium-Term Strategic Plan Cabinet Legotla Decisions Executive Authority Performance Agreement
  • 19. Enterprise Architecture and PS Frameworks Context … 2 19 Strategic Existence of a Department Departmental Strategic Plan Strategic Service Delivery Configuration/Structure: Programmes, Objectives, Annual Targets, Measures 5 Years Service Delivery Plan Organisational Structure Functions per structural component Services Catalogue Service Delivery Processes / Standard Operating Procedures
  • 20. Enterprise Architecture and PS Frameworks Context … 3 20 Strategic Existence of a Department Departmental Strategic Plan Strategic Service Delivery Configuration: Programmes, Objectives, Annual Targets, Measures 5 Years Service Delivery Plan Organisational Structure Functions per structural component Services Catalogue Service Delivery Processes / Standard Operating ProceduresBusiness Architecture Strategic Architecture
  • 21. Enterprise Architecture and PS Frameworks Context … 4 • Strategic Intent of the use of ICT: 21 Departmental Strategic Plan Prioritised 5 Year ICT Business enabling Solutions Roadmap – ICT Strategic Plan 3 Year Business enabling ICT projects + resource, timeline and budget - ICT Annual Performance Plan Current year Business enablement Plan – ICT Annual Operational Plan
  • 22. Enterprise Architecture and PS Frameworks Context … 5 Government-wide Enterprise Architecture Framework • The purpose is to set the minimum standard by which to use an Enterprise Architecture approach as means to develop and construct ICT Plans and Blueprints for an organ of state of the Government of South Africa. • The Enterprise Architecture Development Process/Method that defines and describes the principles, phases, tasks and activities by which to develop a departmental ICT Plan and Blueprint. 22
  • 23. 23 Technology Architecture Views (D) Application Architecture Views (C2) Business Architecture Views (B) Data Architecture Views (C1) Organisation Structure Model Application Reference & Standards Model Business Process Model Business Function/Service Model Business Performance Model Business Information Model Application Distribution Model Technology/Network Distribution Model Technology Platform Model Technology Reference & Standards Model Data Reference & Standards Model Data Security Model Data Gap Application Gap Technology Gap Data-Application Model Application Stakeholder Model Opportunities & Solution (E) and Implementation Plan (F) Views (Programmatic Views) Business Gap Preliminary (P) & Vision (A) Views EA Org Model EA FW EA Request EA Principles EA VisionEA SOW Comm Plan Business Roadmap Data Roadmap Application Roadmap Technology Roadmap Consolidated Roadmap & Transition Architecture Implementation and Migration Plan Implementation Governance Model This GWEA Reference Model defines the minimum list of deliverables for an Enterprise Architecture Development programme Enterprise Architecture and PS Frameworks Context … 6
  • 24. EA links to PS Business Practice …. 1 Architecture Level National/Departmental Documentation Government Frameworks Strategic Architecture NDP/MTSF Departmental Strategic Plan (5y) NDP MTSF NT FW SP&APP PS Act 1994 as amended PSR 2003 Business Architecture Functional Structure Organisational Structure Service Delivery Plan Services Catalogue Service Delivery Processes Standard Operating Procedures NT FW SP&APP NT Risk Management Framework DPSA OMF (Organisational Management Framework) DPSA GTOD (Guide and Toolkit for Organisational Development) Information Systems Architecture Data Architecture Application Architecture Technology Architecture Solutions Architecture GWEA
  • 25. EA links to PS Business Practice …. 2 Architecture Level National/Departmental Documentation Government Frameworks Migration Project portfolio planning Resource planning Migration planning NT FW SP&APP NT MTEF – APP Planning (Medium term targets and budget) GWEA Project management Implementation Current year business enabling implementation projects Operational improvement NT FW SP&APP Project management
  • 26. EA links to PS Business Practice …. 3 26 • NT Framework for SP and APP • Departmental Medium Term Strategic Framework: 5 – year Strategic • NT Framework for SP and APP • DPSA Operations Management FW • NT Risk Management Framework • DPSA Guide and Toolkit for Organisational Design • NT Framework for SP and APP • NT Medium Term Expenditure Framework (medium term targets and budget) 3 - Year • Annual Operational Plan for the current year (Current year target and quarterly targets) Government-wide Enterprise Architecture Framework Business and ICT
  • 27. Thank you 27 de Wit Coetsee dewit@dpsa.gov.za