This document defines conferences and seminars and provides information about conducting them effectively. It discusses that a conference is a gathering where individuals from different organizations discuss topics to improve relations and share information. Seminars involve a small group of students exchanging ideas under a tutor's guidance. The document outlines various types of conferences and seminars and lists factors like attendees, agenda, budget and venue that need consideration for conducting conferences. It also provides tips for effective videoconferencing, webconferencing and seminars like camera placement, attire, voice modulation and prior preparation. The key learnings are around defining conferences and seminars, their different types and how to conduct them effectively.

1. CONFERENC
E &
SEMINARS
Jitin Kollamkudy
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2. CONFERENCE
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3. CONFERENCE
‘Conference is a
gathering of a particular
set of individuals invited
to consult with, discuss
or present information on
a particular topic for the
purpose of bettering
relations and information
between the organization
or market the individual
represent’.Ref: Business Communication (Authors: Meenakshi Raman & Prakash Singh
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4. TYPES OF
CONFERENCE• Academic Conference.
• Business Conference.
• Peace Conference.
• Settlement Conference.
• Parent-Teacher Conference.
• News Conference.
Ref: www.wikipedia.com
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5. CONDUCTING A
CONFERENCE• Date and Time.
• Attendees.
• Conference
content.
• Budget.
• Conference
support.
• Extra curricular
activities.
• Venue / Facilities.
Ref: Business Communication (Authors: Meenakshi Raman & Prakash Singh
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6. SELECTION OF
ROOM LAYOUT
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7. 7

8. VIDEO
CONFERENCING
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9. VIDEO
CONFERENCINGVideoconferencing is the
conduct of a
videoconference (also
known as a video
conference or video
teleconference) by a set of
telecommunication
technologies which allow
two or more locations to
communicate by
simultaneous two-way video
Ref: www.ask.com
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10. EFFECTIVE
VIDEO-
CONFERENCIN
G• Camera placement.
• Using voice and body
tools.
• Attire.
• Maintaining face to face
connection.
• Proper lighting.
• Voice modulation.Ref: www.train2success.com
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11. WEB
CONFERENCIN
G
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12. WEB
CONFERENCI
NGA system by which
many computer
users can
communicate with
each other all at the
same time
using webcams ove
r the internet.
Ref: www.wikihow.com
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13. EFFECTIVE
WEB CONFERENCE
• Keeping it simple and
short.
• Keeping slides simple.
• Plan ahead for software
demos.
• Use both views for the
presentation.Ref: www.lmiindia.com
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14. Is Video
Conferencing
the same as
web
conferencing??
?
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15. • Video conferencing is the
simplest form of web
conferencing.
• Video conferencing- Casual,
Web conferencing- Business
meeting (need tools and
applications).
• Video conferencing- screen
sharing, Web conferencing-
allows participants to
interact and collaborate
Ref: www.train2success.com
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16. SEMINARS
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17. SEMINA
RS
A small group of
students meeting
regularly under the
guidance of a tutor,
professor, etc, to
exchange
information,
discuss theories,
etc.
Ref: www.wikipedia.com
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18. TYPES OF
SEMINARS
• Mini seminar.
• Major seminar.
• National seminar.
• International seminar.
Ref: www.wikihow.com
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19. How to conduct
effective seminars
???
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20. • Effective public
speaking.
• Anatomy of a seminar.
• Prior preparation and
research.
Ref: www.asnswers.com
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21. Why are Seminars and
Conferences
necessary???
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22. • Exchange of information.
• Researched topic.
• Presented within a
specific time.
• Specified pre-determined
topic.
• Structured.
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23. Key
Learning
• To define conference and
seminars.
• Different types of
conferences and
seminars.
• How to conduct effective
conferences and
seminars.
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24. Tha
nk
You
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25. Questions?
????
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