2. What is computer hardware?
How many examples of types of software
can you think of?
3. As we have seen in the previous working
effectively in accounting and finance unit,
emails in business are used on a regular
basis. Information can be generated from
an accounting package and sent via email
Ways of transferring data from one
program to another is by converting text
into one continuous line. This is known as
CSV format (‘Comma Separated Values’)
4. Electronic Data Interchange (EDI)
Specialist software is needed for this.
Supermarkets often use it for ordering and
paying for goods.
5. There are various different types
of accounting software available
Some examples include…
Sage
TAS
Quick books
IRIS
Pegasus
6. Features of a computerised
accounting program
Inputting invoices, credit notes, receipts and
payments
By entering one transaction all of the double
entry is completed for you. (Because a
computerised accounting system is fully
integrated)
There may be a separate payroll program
Generating Management reports
7. How can we get
information out of the
computerised accounting
program?
8. Now let’s have a go at the
questions on page 20 and 21 of
your text book
Editor's Notes
The equipment on which the programs will be run page 3. make notes from page 4 to 10. DISCUSS PAGE 3 INTRANET AND INTERNET DATABASES – WHAT IS THE DOFFERENCE BETWEEN A RECORD AND A FIELD? A RECORD IS A SET OF INFORMATION WHICH CORRESPONDS TO EACH CARD IN AN INDEX E.G CUSTOMER RECORD A FIELD IS PART OF A RECORD E.E ADDDRESS FIELD OR NAME FIELD All elements of software are incorporated into an accounting package eg write notes, database details, calculation, bar charts, graphs
Sage, tas, quickbooks and large organisations, iris, pegasus
What type of management reports? Budgets, aged debtors and aged creditors reports, activity reports on customers and supplier accounts – why? To see if should be offering discount, activty reports on expense accounts – pass to managers of relevent department – payroll, sales, bills, administration costs, VAT return
Print outs, exports as files to your accountant, or to email, word debt chasing letters, excel reports, pdf. Mail merge
