This document provides instructions for principals and vice-principals on how to perform basic tasks using computers and equipment. It includes directions on how to connect a laptop to a projector, transfer files, capture screenshots, embed videos from YouTube into PowerPoint presentations, convert file formats, and share presentations. The document recommends using tools like Google Docs, Dropbox, and converting files to PDF format for easier sharing.

1. Computer and Equipment Basic Boot-Camp Principals and Vice-Principals

2. By the end of the day I can: Connect a laptop to a projector Connect speakers Transfer large files Save and search for files Capture screen images Transfer videos from YouTube Transfer a photo from a digital camera Convert presentations to PDF Share presentations Use a presentation remote control … and more!

3. Connect a laptop to a projector http://www.youtube.com/watch?v=R8UN761ODCo

4. Online Search for Help Tip Laptops use different function keys to toggle between the laptop screen and the projector screen

5. Search Any topic Designate filetype:pdf Designate filetype:wmv Designate filetype:ppt

6. Most connections are very similar http://www.meetingtomorrow.com/how-to-connect-a-laptop-to-a-projector.html

7. All presenters should use a presentation remote http://www.youtube.com/watch?v=ccF75-DgJK8&feature=related Use a presentation remote whenever you present Simple plug and play devices - USB key from the remote presenter goes in the laptop

8. How did the Video get into PowerPoint? 1. Google search for Video Note – Filter selection by selecting Videos

9. How did the Video get into PowerPoint? Bing searches allow a quick preview of videos Hover your mouse over the image to preview the video

10. Search Bing.com Hover your mouse over various videos for a preview

11. How did the Video get into PowerPoint? 1. Google search for Video 2. After previewing video, copy the URL Note – Move the mouse over the URL and then hold down the Ctrl key on your keyboard and press the “C” key to copy the URL

12. Become a master at copying and pasting between applications http://www.youtube.com/watch?v=c66pvfilotA

13. Open PowerPoint Open an Internet Browser Copy URL from any Internet site Paste the URL onto a slide

14. Why can’t I just link to the YouTube video? You could link to the YouTube video on the Internet… but if the Internet connection doesn’t work when you are presenting then you won’t have a video to show. Tip Don’t rely on a live Internet connection when presenting! The Flash video (flv) file format can be linked to an object in PowerPoint but it requires several steps to play the video. In PowerPoint 2007 it is best to convert the Flash video format to a format such as Windows Media Video (wmv) which is easily controlled in PowerPoint

15. How did the Video get into PowerPoint? 1. Google search for Video 2. After previewing video, copy the URL Paste the URL in an online conversion site such as http://www.zamzar.com 4. Convert the Flash (flv) video to a format supported by PowerPoint such as Windows Media Video (wmv) 5. Select Insert Movie within PowerPoint and locate thevideo that you have saved on your hard drive

16. Free online Conversion sites such as ZAMZAR will allow you to convert flash video (flv) to other formats such as Windows Media Video (wmv) that will play in PowerPoint.

18. Find a short video of interest

19. Copy the URL

20. Open zamzar

21. Paste the URL into zamzar and convert it to wmv format

23. How did the screen get into PowerPoint? Download a free capture tool such as: Jing by TechSmithGadwinPrintscreen * Snipping Tool included in Windows 7 … many others

25. Capture a portion of any website

26. Copy the captured portion and paste into a PowerPoint page*In the practice session you may not be able to install an application if the computer has admin restrictions in place – in this case use the PrtScn key

28. For this video we will practice linking directly to the Internet instead of embedding the video in the presentation http://www.youtube.com/watch?v=UOLkoX0BJek Transfer files from a Digital Camera Connect a USB cable from the camera to your laptop Alternatively, insert the memory card directly into your laptop if your laptop/computer has this feature

29. How do I name a folder to save my work? Right click on the desktop orright click within My Documentsand choose New – Folder Type the name of the new folder If the folder already has a name, right click and choose “rename” Tip If you change theextension of a file name (ie, .txt ) within a folder it will impact the program that opensthe file. Create Folders http://www.youtube.com/watch?v=1k1d5MHP2fE

31. Type any text

32. Save the file to your desktop (it should have an extension of .txt)

33. Open the file from the desktop

34. Close the file

35. Rename with the extension .doc

37. Free at Home desktop search Professional version - $49

38. How do I transfer my presentation? USB Key eMail Google Docs online storage DropBox online storage Other free services Tip USB keys or thumb drives work well… but they can be lost easily andsecurity is a concern. If your presentation includes video files it is important thatyou keep all of the required files inside the same file folder Remember – USB keys can be misplaced/stolen Be careful with confidential student/teacher data

39. Google Docs available to all staff in 2010-2011

41. Why Convert to Pdf? Pdf is a common format with a free viewer from Adobe Smaller file size Does not require PowerPoint for viewing

42. How do I convert to Pdf? Check to see if you can save as – select pdf

43. How do I convert to Pdf? Use a free online program like zamzar to convert Check to see if you have a pdf print option on your laptop

44. How do I share my presentation Be aware of file sizes Provide links to videos instead of embedding the video Convert to pdf and have your designate post it on your website For smaller files, post in your conference site or share entire presentation via email Share in Google Docs or DropBox Post to a free online site such as Slidesharehttp://www.slideshare.net/

46. A graphic from the Internet

47. A photo from a digital camera

48. A screen capture of a graph from your school’s EQAO results

49. A link to a website

50. Convert to a pdf format

51. Attach your laptop to the projectorYour task: Good Luck T. D’Amico