Help your tertiary institution perform at the highest level by streamlining your administration office. Get insights from the Center for Digital Education for ways you can optimize your processes to save money. Featuring actual use cases from Texas A&M University, Hunter College, the University of Oklahoma and Dalhousie University. Learn more about streamlining your College's Administration Office by getting your copy of the latest white paper from the Center for Digital Education, "The Agile University: Performing at the Highest Level by Streamlining Administration." Get your copy here: http://bit.ly/CDEWP

1. How to Create a
Streamlined, Cost-Effective
University Admin Office

2. According to the U.S. Department of
Education, the hiring of administrative
staff has increased 50% faster than
instructor hiring in the last decade.

3. Yet, admin procedures on campus
haven’t quite caught up with this investment.
Most offices are still dictating their own
paperwork requirements—even if they
overlap with the work of other departments.

4. This has led to all kinds
of problems like….

5. Duplicated work and
multiple copies of the same
documents all over campus.

6. Multiple forms collecting
the same information.
REGISTRAR’S OFFICE
TRANSCRIPT
ADMISSIONS
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FINANCIAL AID
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7. Confusing processes for
staff, students and faculty.

8. Universities have started
combating these
problems by:

9. Consolidating
administrative operations
across campus.

10. Automating
administrative operations
across campus.

11. administrative operations
across campus.
Digitizing

12. In fact, admin offices that use
a digital document management
system report a 32% average
boost in productivity.

13. The 4 most popular
uses for digital document
management on campus are...

14. Texas A&M University
Health Science Center
Reduced invoice processing time
to two days.
Processes 1,200 contracts a year
with just two employees.
Finance and Contracts
USE CASE:
1

15. Research and Grants
Hunter College Office of
Research Administration
Implemented online forms for
high-dollar grant proposals to replace
inefficient email and in-person requests.
Eliminated courier expenses by routing
documents electronically.
Created remote and mobile access to
proposals and associated documents.
USE CASE:
2

16. Student Services3
University of Oklahoma
College of Arts and Sciences
Saved academic advisors 40 hours of work
per term by moving from handwritten note
cards to electronic student records.
Provided advisors with anywhere access
to student records on iPads.
Digitized change of major requests and
tracking of student degree completion.
USE CASE:

17. Dalhousie University
Faculty of Medicine
Automatically enforced 60-year
retention periods.
Improved search and retrieval
with record classification codes and
metadata schemes.
Enabled multiple employees to access
the same record simultaneously.
USE CASE:
Faculty Records4

18. The success of these
projects can be attributed to
5 main document
management features:

19. Electronic forms and
high-volume document
capture and processing.
FINANCIAL AID
APPLICATION
1

20. Secure and customizable
web portals and mobile
apps for public access to
stored content.
2

21. The ability to automate
document processing
and workflows.
3

22. Unlimited retrieval
licensing for public users.
4

23. Software that can be
used as a shared service
in multiple departments.
REGISTRAR’S OFFICE ADMISSIONS FINANCIAL AID
5

24. Learn more about digital document
management in higher education.
The Agile University:
Performing at the Highest Level
by Streamlining Administration
Download Now