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CRDMS Training Slides for Faculty
- 1. Course Reading DataManagement SystemTraining for Faculty
- 2. What will wecover today?What is Course Reading Data Management System? (CRDMS)Why CRDMS?What is in it for me?How do I get started?How do I raise a course reading request and submits the copyright forms online?How do I manage my course reading requests?Where to get help?Questions?
- 3. What is CourseReading Data Management System?Electronic copyright forms, Course Reading Requests to the library, Course Reading records, Other Data CreationSubmissionProcessingStorageWill be launched on 7th Jun 2010
- 4. Replaces the traditionalhardcopy copyright forms
- 5. Course Readings referto those that require the submission of copyright formsWhy CRDMS?Course Reading Data Management SystemFaculty submits, manage course reading request and copyright formsLegal Office, publishers, CLASSrepresentatives, etcReportsAdministrators process requests and supply other data (e.g. payment records)Central system to store, collate and retrieve course reading data
- 6. What is init for me?Able to submit course reading request and copyright forms to the library online, anytime, anywhereA single online declaration for all copyright formsAble to manage copyright formsCopy from past creation, Copy to another faculty’s account (upon request) Able to assign teaching assistants to create the forms on faculty’s behalfAble to track readings distributed by the libraryAble to store reading and payment records for self-distributed materialsAble to generate reports on readings distributed
- 7. How do Iget started?Pre-requisites:SMU NT ID and Password; Email AddressWeb Browser (Internet Explorer 7.0 or above)VPN connection, if you are off campus.Entry PointLibrary Web Site > Services for FacultyOne Stop FormURL (https://intranet.smu.edu.sg/CRDMS/)
- 8. How do Iraise a course reading request and submits the copyright forms online?Create Form PersonallyLibrary DistributedSelf DistributedCopy From Existing Course Reading RequestAssign Teaching Assistant to create formSubmit a Request and Declare IP compliance
- 9. How do Imanage my course reading requests?Searching Course Reading RequestUpdating forms in new requestUpdating course information and data in copyright formsRequesting Teaching Assistant to updateCancelling/Removing a Course Reading RequestTracking status of a Course Reading RequestViewing of a Course Reading RequestGenerating Report
- 10. Where to gethelp?
Editor's Notes
- #4 Allows faculty to create and submit copyright forms and course reading requests onlineAllows administrators such as library to process the forms/requests more efficientlyAllows data from these forms to be stored in a central place so that reports and statistics can be generated for legal audit purpose.Course Readings that requires the submission of copyright forms:- Library-distributed : readings posted on SMUVista (CLASS), readings compiled in hardcopy course packets Self-distributed : CLASS readings, copyrighted readings that faculty want to record in CRDMS
- #5 SMU is required to comply with the record keeping requirement defined in both the CLASS agreement and Section 52 of the Singapore Copyright Act, for multiple copying of works conducted by its Faculty.Theagreement that SMU signed with CLASS requires a report to be submitted to them annually, indicating the list of materials that our faculty distribute to their students. Hence, it is important to have a central database to store all the copyright data, allowing the data to be collated for reports to Legal Office, publishers and CLASS.In addition, we need a system that can enhance the efficiency of both faculty and administrators in managing course reading requests and copyright forms.Note:CLASS (Copyright Licensing and Administration Society of Singapore Ltd), represents publishers/authors worldwide and collects copyright fees on behalf of them and is affiliated to similar organizations around the world.
- #9 To show notification sent by the system
- #10 To show notification sent by the system