According to The U.S. Department of Education, the hiring of administrative staff has increased 50% faster than instructor hiring in the last decade. Use these tips to create a more effective administrative office using limited resources.

1. HOW TO CREATE A
Streamlined, Cost-Effective
University Admin Office

2. According to The U.S. Department of
Education, the hiring of administrative
staff has increased 50% faster than
instructor hiring in the last decade.

3. Yet, admin procedures on campus
haven’t quite caught up with this investment.
Most offices are still dictating their own
paperwork requirements—even if they
overlap with the work of other departments.

4. This has led to all kinds
of problems like….

5. Duplicated work and
multiple copies of documents
between departments

6. Multiple forms collecting
the same information

7. Confusing processes for
staff, student and faculty

8. Universities have started
combating these
problems by

9. consolidating

10. automating

11. and digitizing

12. administrative operations
across campus.
and digitizing

13. In fact, admin offices that use
a digital document management system for
their work report a 32% average
boost in productivity.

14. The 4 most popular
uses for digital document
management on campus are:

15. Finance
and Contracts
Digitized and automated
accounts payable and human
resources procedures.
1

16. USE CASE:
Texas A&M University Health
Science Center
Reduced invoice processing time to two days.
Processes 1,200 contracts a year with just
two employees.

17. Research
and grants
Digital access to documents associated
with high-value grants, research projects
and funding activity.
2

18. USE CASE:
Hunter College Office of
Research Administration
Implemented online forms for high-dollar grant
proposals to replace inefficient e-mail and
in-person requests.
Eliminated courier expenses by routing
documents electronically.
Created remote and mobile access to proposals
and associated documents.

19. Student Services
Automated document processing and
storage for admissions, registration,
financial aid and academic records.
3

20. USE CASE:
University of Oklahoma College
of Arts and Sciences
Saved academic advisors 40 hours of work per
term by moving from hand-written note cards to
electronic student records.
Provided advisors with anywhere access to
student records on iPads.
Digitized change of major requests and tracking
of student degree completion.

21. Faculty Records
Centralized faculty files and access
to targeted information for research
proposals, media inquiries and
employment decisions.
4

22. The success of these
projects can be attributed to
5 main document
management features:

23. Electronic forms and high-volume
document capture and processing

24. Customizable, secure Web portal
and mobile apps for public access
to stored content.

25. Tools for automating document
processing and workflows.

26. Per-user licensing for document
management applications and
unlimited retrieval licensing for
public users.

27. Software that can be used as
a shared service in multiple
departments.

28. Learn more about digital
document management in
higher education:
The Agile University: Performing at the
Highest Level by Streamlining Administration
Download Now

29. +How to Create a Streamlined, Cost-Effective University Admin Office
+According to The U.S. Department of Education, the hiring of administrative staff has increased 50% faster than instructor hiring in the last decade.
+Yet, admin procedures on campus haven’t quite caught up with this investment. Most offices are still dictating their own paperwork requirements – even if they
overlap with the work of other departments.
This has led to all kinds of problems like….
+Duplicated work and multiple copies of documents between departments
+Multiple forms collecting the same information
+Confusing processes for staff, student and faculty
+ Universities have started combating these problems by consolidating, automating and digitizing administrative operations across campus.
+In fact, admin offices that use a digital document management system for their work report a 32% average boost in productivity.
+The 4 most popular uses for digital document management on campus are:
+ 1.Finance and Contracts
Digitized and automated accounts payable and human resources procedures.
+Use Case:
Texas A&M University Health Science Center
-Reduced invoice processing time to two days.
-Processes 1,200 contracts a year with just two employees.
+ 2. Research and grants
Digital access to documents associated with high-value grants, research projects and funding activity.
+Use Case:
Hunter College Office of Research Administration
-Implemented online forms for high-dollar grant proposals to replace inefficient e-mail and in-person requests.
-Eliminated courier expenses by routing documents electronically.
-Created remote and mobile access to proposals and associated documents.
+ 3.Student Services
Automated document processing and storage for admissions, registration, financial aid and academic records.
+Use Case:
University of Oklahoma College of Arts and Sciences
-Saved academic advisors 40 hours of work per term by moving from hand-written note cards to electronic student records.
-Provided advisors with anywhere access to student records on iPads.
-Digitized change of major requests and tracking of student degree completion.
+4. Faculty Records
Centralized faculty files and access to targeted information for research proposals, media inquiries and employment decisions.
+ The success of these projects can be attributed to 5 main document management features:
+Electronic forms and high-volume document capture and processing
+Customizable, secure Web portal and mobile apps for public access to stored content.
+Tools for automating document processing and workflows.
+Per-user licensing for document management applications and unlimited retrieval licensing for public users.
+Software that can be used as a shared service in multiple departments.
+Learn more about digital document management in higher education:
The Agile University: Performing at the Highest Level by Streamlining Administration
Download now