The document discusses strategies for successful business and group meetings, including leadership responsibilities like planning, facilitating discussion, and following up, as well as participant responsibilities such as preparation, taking on roles like asking questions or providing facts, and being productive members of the discussion. It also covers types of meetings, problem solving methods, and phases of problem solving that groups may experience.

1. Chapter : 17
Strategies for Successful
Business and Group
Meetings
MQ
http://www.slideshare.net/Subjectmaterial

2. Chapter Final Exam
S. No. No. Q. No. Chapter Heading Date
Introduction July 2, 2012
1 11 1,2 Short Reports July 4, 2012
2 12 3,4 Long (Formal) Reports July 9, 2012
3 13 5 Proposals July 11, 2012
4 14 6 Strategies for Successful Speaking and Successful Listening July 16 & 25, 2012
Strategies for Successful Informative and Persuasive
5 15 7 Speaking July 30, 2012
6 16 8 Strategies for Successful Interpersonal Communication August 1 & 5, 2012
7 17 9,10 Strategies for Successful Business and Group Meetings August 6 & 8, 2012
8 18 11 The Job Application Process - The Written Job Presentation 13
9 19 12 The Job Application Process - Interviews and Follow-Up 15

3. 1. Group a
1. Jahanzaib
Assignment 2. Rashid
3. Jawed
• Group 1: Chap 18 ‘The Job 4. Abid shah
Application Process - The Written Job 5. Ali shareef
Presentation’ 6. Rehan mughal
• Group 2: Chap 19 ‘The Job Application 2. Group b
Process - Interviews and Follow-Up’ 1. Abdul fateh
2. Mudassir
• Action 1: group assignment – communication 3. Usman
• Action 2: Date finalization 4. Jawad
• Action 3: sharing of presentation 5. Ali murtuza
6. Arif shamim
• Action 4: presentation
• Print 6
• Visuals 2
• Presentation 7
• Sunday – first 3 partcipants sms

4. Background information on groups
Purposes and kinds of Meetings
Solving Problems in Meetings or Groups
Leadership Responsibilities in meetings
Participant Responsibilities in Meetings

5. • Group Meeting:
– Purposive discourse between two or more people
• Types of Group meeting
– Informal Group
• Unplanned, free flowing meetings or get togethers for social
purposes which may later develop into formal meetings
– Formal Group
• These are task oriented groups, often search for solution to
problems, look for a course of action, make
recommendations to a higher authority

6. forming Storming Norming Performing
• Orientation • Members • Progress • Here the
phase begin to begins here. group
• Group tries stake out Members begins to
to get their work to achieve its
started positions; solve goals
they begin conflicts
to have and
conflicts recognize
and acceptable
arguments kinds of
conduct

7. Phases of Problem Solving
Orientation Discussions are free flowing, questions are numerous
conflict Members offer their opinions, evidence to support
At this stage conflicts occur
Emergence Open exchanges continue; search for solution starts,
compromises occur
Solutions Positive attitude, now is the time to complete the task and
agree upon a solution

8. PURPOSES AND KINDS OF MEETINGS
Informational • seek to clarify, to make something clear, to
meetings give information
Suggested • This meeting occurs to evaluate the suggested
solution meetings solutions to a problem
• Groups try several attempts to find a solution
Problem Solving
• The course to reach a solution is unique to
Meetings every group

9. Authorization for a Methods of Solving
Committee problems in Meetings
The information comes from an
authorized person which asks you to Background analysis
form a committee
The above should include who,
Solution discovery
what, when, where and why
Solution Analysis
Choice of action

10. Methods of Solving problems in
Meetings
State the Establish Arrive at a This is the
Background Analysis
Choice of action
Solution discovery
Solution Discovery
problem or Criteria solution execution
question in an List possible Work on the phase, where
affirmative solutions pros and cons we keep in
tone through of all the mind timelines
Define and limit brainstorming previous and costs
the problem solutions listed involved
Collect facts on Use rational
the history of approach
the problem

11. LEADERSHIP RESPONSIBILITIES IN
MEETINGS
• Kinds OF leadership
• LEADERSHIP RESPONSIBILITIES
– Planning steps before the meeting
– Procedures during the meeting
– Follow up after the meeting

12. Kinds of leadership
1. Authoritarian
– Shows contempt of some members
– Dominates the discussion
– Praises those who agree with him
– Speaks often and loudly
– Issues orders and commands
– Suggests that he has authority

13. Kinds of leadership
2. Leaderless
– Shared leadership
– Allows high ability people to run the meeting
– This is rarely beneficial as someone to guide
should be avialable

14. Kinds of leadership
3. Democratic / Participative
– Goal is to help the group to make the best
possible decision
– Others are listened and are given authority to
conclude
– Facilitate productive discussions
– Invite minorities
– Clarify vague statements

15. Review the problem Begin with an
Procedures during the meeting
Follow up after the meeting
Distribute MoMs
Steps before the meeting
and determine the opening statement
precise purpose Share point of
Stimulate actions with
Decide who should discussion
participate responsible
Understand the person’s names
Arrange for meeting roles of the
date, Time and participants Keep track of all
place meetings being
Interpret data for held for this
Create an agenda
solution evaluation
Distribute the problem
announcement for State the major
the meeting conclusions and
plan of action
Check on physical
arrangements

16. PARTICIPANT RESPONSIBILITIES IN
MEETINGS
Preparation for meetings
• Do your homework, Collect information, check data, confirm conclusions
• Be over-prepared
Effective participants roles in meetings
• Organizer
• Clarifier
• Questioner
• Factual contributor
• Energizer
• Idea creator
• Critical tester
• Conciliator
• Helper of others