Forming a new group or team.
Starting a new project.
Needing to accomplish an objective
beyond the scope of one individual.
Solving a problem or improving a
Making a group/team decision.
Presenting a management message.
Advising of a change in focus, policies,
Motivating group/team members.
Welcoming a new leader or member.
Recognizing outstanding performance.
Learning from mistakes.
When we need people from multiple
departments to generate ideas together.
Clear communication requires a face-to-face
We need to build similarity between team
We expect the objective will be controversial.
Issue is urgent and decision is more important.
Other attempts at reaching the objective have
been unsuccessful or are taking too long.
Are they important to the discussion?
Do they have expertise that we will need
and there is no alternative.
Do organizations internal politics require this
Do I expect questions to arise during the
meeting that only this person can answer?
Yes! Meeting has written record
which is called minutes of
meeting, that is used to inform
attendees and non-attendees
of the actions during
The names of the participants.
The agenda items covered.
Decisions made by the participants.
The follow-up actions committed to by
Due dates for the completion of
During the meeting make sure:
Make sure everyone has a copy of the
Someone assigned for minutes of the meeting.
If something comes up that is not on the
agenda, assure the group that you will
capture that topic or item for later discussion.
Make a decision so you can move on.
Agree to stay longer if they want to continue the
Agree to postpone the decision on this topic to a
later time so you can stay on time
Thank everyone for their participation
Summarize any final points and what the
next steps will be
Let them know when you will have
meeting minutes or notes available
Let them know when you will deliver
› Best arrangement
would be to set the
chairs and tables
up in a 'U* shape so
that everyone can
easily see and listen
to each other.
Must be send out a reminder email to all
of the attendees.
Bring copies of any supporting
Pack a box the day before, for example
if need white board markers, Name tags
or pads of paper.
A pre-arranged meeting time or schedule.
A set of minutes - a written record.
A chairperson - to lead, co-ordinate or control.
An administrator or secretary.
An agreed process and procedure.
No procedures or process.
Anyone taking the lead.
The noting of action points.
1. Board Meeting
2. Annual General Meeting (Agm)
3. Extraordinary General Meeting (Egm)
4. Standing Committee Meeting
5. One-Off Committee
6. Public Meeting
7. Conference Meeting
8. External Meeting
Once a month
Directors of company attend the
Discuss company business.
Future direction of the company.
In short form is called AGM
Compulsory yearly meeting for listed
All directors and shareholders attend the
In short form is called EGM.
At any time of the year
Give notice to shareholders.
For voting on proposed plans.
Standing committee is part of Board of
Directors in the company.
Approve the proposed bonus payment
and salary adjustment.
Decisions on local matters.
› Facilities Update
› Company Officers update
Set of responsibilities and authorities.
Committee diction are published.
Held for seeking the opinions of the
If development plan of the corporation
will affect people in a town.
Speakers from different corporations to
share their expert knowledge.
Take place over a few days.
Usually takes the form of presentations.
Must contribution of two or more
Negotiation on merger and acquisition
Participants protector their responses.
Just two people meet.
Discuss business ideas.
It may between manager and a staff
Must have a teem.
Discussing the project and issues.
A Meeting may be called suddenly.
Join together to information .
Receive news about the company.