This document provides checklists for different sections of a presentation including introductions, the main part, visuals, using graphs/charts, conclusions, and questions. For introductions, it lists elements like an attention getter, welcoming the audience, introducing yourself and topic, and outlining the structure. For the main part, it includes stating the topic/objectives, signaling parts, highlighting points, and noting the end. It also discusses rules for visuals like the "rule of six" and checklists for creating and using visuals and graphs/charts effectively. The conclusion checklist suggests signaling, summarizing, and explaining. The question checklist provides tips for listening, understanding, and answering questions politely and completely.
This presentation is about organization and visual presentation of content.
I have shared some points through this, and have a clear idea that this a vast subject and has many aspects. In the next part I will try to cover some of the resourceful features of Microsoft PowerPoint.
This presentation is about organization and visual presentation of content.
I have shared some points through this, and have a clear idea that this a vast subject and has many aspects. In the next part I will try to cover some of the resourceful features of Microsoft PowerPoint.
Definition: A presentation is the process of presenting a topic to an audience. It is typically a
demonstration, introduction, lecture, or speech meant to inform, persuade, inspire, motivate, or to
build good will or to present a new idea or product.
Planning Your Presentation
Preparing a presentation can be an overwhelming experience if you allow it to be one. The
strategies and steps below are provided to help you break down what you might view as a large
job into smaller, more manageable tasks.
Step 1: Analyze your audience
The first step in preparing a presentation is to learn more about the audience to whom you'll be
speaking. It's a good idea to obtain some information on the backgrounds, values, and interests of
your audience so that you understand what the audience members might expect from your
presentation.
Step 2: Select a topic
Next, if possible select a topic that is of interest to the audience and to you. It will be much easier
to deliver a presentation that the audience finds relevant, and more enjoyable to research a topic
that is of interest to you.
2. CHECKLIST FOR INTRODUCTIONS
Attention Getter (rhetorical question, interesting
fact, story, problem)
Welcome the audience
Introduce yourself (name, position/function)
State your topic
Explain why your topic is important for the audience
Outline the structure of your talk
What comes when? Say when you’ll be dealing with
each point
Let the audience know how you’re organizing the
presentation (handouts, questions, etc.)
3. CHECKLIST FOR THE MAIN PART OF A
PRESENTATION
Briefly state your topic again.
Explain your objective(s).
Signal the beginning of each part.
Talk about your topic.
Signal the end of each part.
Highlight the main points.
Outline the main ideas in bullet-point form.
Tell listeners you’ve reached the end of the main part.
4. What is the rule of six?
a maximum of six lines per slide
a maximum of six words per line
5. CHECKLIST FOR VISUALS
1. Prepare each visual carefully and separately.
2. Check whether the visual really shows what you
are saying.
3. Make sure your audience can read the visual (size
and colours).
4. Find effective headlines.
5. Keep design and content simple.
6. Use bullet charts for text.
7. Reduce text to a minimum.
8. Always prepare audience for visuals.
9. Present information clearly and logically.
10. Remember the rule of six.
6. CHECKLIST FOR USING VISUALS (GRAPHS &
CHARTS)
1. Make your visual as clear and easy to understand
as possible.
2. Start by telling your audience what the
graph/chart illustrates.
3. Highlight the key points.
4. Say why these points are important (and explain
the cause or effect).
5. Use different verbs to express
movement/development.
6. Use the same key words and phrases you used on
your bullet charts.
7. Write 3 verbs used to describe movements or
trends (any upward/downward or other
trend):
climb/decline/decrease/double/drop/expand/f
all/fluctuate/go down/go up/grow/hit a
low/increase/pick up/plunge/reach a
high/recover/remain stable/rise/stabilize/stay
the same
9. CHECKLIST FOR QUESTIONS
1. Listen carefully.
2. Make sure you have understood the question
correctly.
3. Reformulate the question in your own words.
4. If you wan to postpone the question, say why
politely.
5. If you don’t know the answer, say so and offer to
find out.
6. Answer irrelevant questions politely but briefly.
7. Check that the questioner is satisfied with your
answer.