8 Strategies for Improving Time Management - Feb 2017
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This document outlines 8 strategies for improving time management. The strategies are: 1) Choose planning tools like calendars or to-do lists to outline time and prioritize tasks. 2) Sort physical and digital clutter regularly. 3) Schedule time for unexpected tasks like emails or calls. 4) Focus on one task at a time without multitasking. 5) Delegate tasks or ask for help when needed. 6) Anticipate external distractions and address them politely. 7) Transition between tasks strategically without forcing processes. 8) Keep time management methods simple. The key takeaways are to respect your own time, try new planning methods, and remain flexible.
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8 Strategies for Improving Time Management - Feb 2017
- 1. 8 Strategies for Improving Time Management Andrea Kwamya
- 2. Knowledge workers are so overwhelmed by incoming information, they spend much of their time “playing defense”- HBR
- 3. ‘One Size’ Does Not Fit All. Rules to Remember Follow the Golden Rule. Remain Flexible. Simpler is Better.
- 4. Eight (8) Time Mgmt. Practices
- 5. Choose Your Planning Tools. 1 2Outline Your Time, & Prioritize. Try different things: Calendars, short lists, excel, Wunderlist, Evernote. Create a 30, 60, 90 goals for long term projects. Be sure to create agendas for your meetings. (Understand that priorities can change , but listing will help you determine your workload) Write down weekly goals on Monday Write down mandatory tasks every morning. (Stick them on your desktop as a reminder)
- 6. 3 Sort the Clutter. (Daily or Weekly!) 4Schedule Time for Lost Moments. File physical documents regularly Sort read e-mail via project folder Complete every morning or once a week (Keep outstanding tasks separate) Calendar lunch and breaks if necessary Block time to catch up on emails & phone calls after meetings (Respect your time the way you would others)
- 7. 5 Breakup with Multitasking. Delegate Tasks or Ask for Help. 6 Work on one project at a time; Give your full attention. Slit project time into measured chunks. (i.e. 30 min, 60 minutes etc.) (Respect your time the way you would others.) For managers: Remember your juniors want to help. For juniors: Be honest with what you can/cannot handle. (Discuss expectations for work/deadlines)
- 8. 7 8Anticipate External Stimuli. Transition, Strategically. Colleague Drive-By’s will happen: embrace it or politely say you will chat with them when you find a break Bring headphones for neighbors that love to chitchat, or address w/ a polite convo. (Put yourself in an environment to do your best work while still maintaining relationships) Change takes time. Don’t try to change your lifestyle in one day. Find someone organized on your team and ask for advice. (Don’t force processes that don’t work for you)
- 9. Don’t Complicate it. Key Takeaways Respect your own time. Try new things. Remain Flexible.