This document discusses time management techniques. It begins by defining time management as planning, allocating, setting goals, and organizing one's time. It then discusses common time wasters like interruptions, conflicts, personal issues during work hours, procrastination, and lack of self-discipline. The document provides tips for improving time management, such as prioritizing tasks, minimizing distractions, avoiding procrastination, and scheduling one's time. It emphasizes the importance of being disciplined with one's use of time in order to be productive.

1. Time Management

2. Ice Breaker

3. What is Time management ?

4. Time is what we want most, but...
what we use worst. -
-William
Penn

5. Story

6. Introduction
 Range of skills, tools, and techniques
 Accomplishing specific tasks, projects and goals
 Business or work activities
 Personal activities
 Combination of processes, tools, techniques, and
methods

7. What according to you is the
meaning of time management ?

8. Expected Answers
 Planning
 Allocating
 Setting goals
 Delegation
 Analysis of time spent
 Monitoring
 Organizing
 Scheduling
 Prioritizing

9. Time Wasters

10. Activity

11. Clarity of Priorities
 Know your priorities
 you'll have a road map to guide your behavior
 managing competing priorities
 provide a partial, complex compromise
 Working smarter is all about clarity of purpose
 simplicity of process
 Do not overcomplicate it with too many tools

12. Investment of Time
 It's been said that 80% of our results come from 20%
of our efforts.
 Maximize your efforts by investing 80% of your time
 Discover the things that produce the greatest results

13. Interruptions
 tremendous drain and time waster.
 Interruptions, distractions, vistors
 close your door
 unhook your telephone
 get all your work done without any distractions
 some of them become opportunities to help increase the
productivity and effectiveness of your team

14. Conflict
• A conflict is an opposition of people, forces, or other
entities
• Conflict takes up energy and drains us of our ability
• To be enthusiastic, focused and productive.
• You'll have more energy and focus as a result.

15. Personal Concerns During Business
Hours
 Personal issues including family problems, life changing
situations, emotional difficulties, illness
 can impact your job and ultimately your ability to advance
your career
 Try as you might to keep your private life separate from
your work life
 Learn how to keep personal issues from negatively
affecting your job
 Respect the boundaries between personal concerns and
business
 Stay focused on the present task at hand while also
minimizing distractions

16. Procrastination
 Act of replacing high-priority actions or tasks with low-
priority actions
 Putting off important tasks to a later time
 May result in stress, a sense of guilt and crisis, severe loss
of personal productivity
 Social disapproval for not meeting responsibilities or
commitments
 Indecision, daydreaming and delay
 Working with a professional

17. Lack of Self-Discipline
 Structure supports our
creativity
 Knowing what to pay
attention to and living
from this awareness
 Creating the supports and
structures that help us
"stay on track"
 Fully honor our
commitments

18. Unfinished Projects
 Jumping from project to project
 leaving tasks partly done
 constantly switching priorities
 tie up loose ends
 Review your finances
 If you're desperate to finish these projects to make
money, fear may be blocking your intuition
 You'll have trouble thinking clearly and setting priorities
 “Idea board" near your desk

19. Socializing
 Having a welcoming attitude
can lead to disturbances
and disruptions
 social visits that take up too much time
 visits can come from superiors, peers, subordinates, or even
personal friends
 solution is to be strategic and manage by exception
 Send out a clear message that you are not available
 Postpone all socialization until office hours are over
 stand up as soon as somebody comes to your desk and keep
standing until he or she leaves
 Fine line and balance between the two

20. Guilt and Shoulds
 "Shoulds" come from the unexamined beliefs that
unconsciously guide our behavior
 guilt is the outcome of these "shoulds.“
 Identify your pre-existing beliefs
 Unexamined beliefs create guilt
 Explore what's really important to you NOW

21. Techniques in Time Management

23. Improving Yourself:
 How do you do a SWOT of yourself?

24. Strengths:
 What advantages do you have?
 What do you do well?
 What relevant resources do you have access to?
 What do other people see as your strengths?

25. Weaknesses:
 What could you improve?
 What do you do badly?
 What should you avoid?
 Are You not qualified fully for the future
opportunities?

26. Opportunities:
 Where are the good opportunities facing you?
 What are the interesting trends you are aware of?
 Useful opportunities can come from such things as:
 Your immediate boss quitting
 Alternate portfolio in a related field
 Any personal Oppourtunities ?
 Eg Marriage

27. Threats
 What obstacles do you face?
 Are the required specifications for your job changing?
 Is changing technology threatening your position?
 Could any of your weaknesses seriously threaten your job?
 Is there any threat to you which will force you not to take
the “Opportunity” when it comes along?

28. 6 simple Time Management tips

29. Email
 ‘Ping' goes or the duck pops up
 Stop doing that
 Postman arrived once a day
 Mute or disable whatever 'you have mail' signal you use
 Disable the automatic check and do it manually
 Four times a day
 When you do open up
 Read
 Action
 Delegate
 File or bin immediately, each email in turn
 Be strict - you can do this

30. Subscriptions
 Mailing lists, blogs, feeds, social networking sites
 Multiply like rabbits
 Take time to read
 Reduce the numbers
 Un-subscribe from ALL of them
 Re-subscribe only to the ones that you absolutely have
to have
 Between two and three hours a week

31. TV
 Turn off the TV.
 Turn it on only when you want to watch something
 When you are done watching turn it off again
 Be selective about what you want to watch

32. Make a list
 Make a list of everything
 You would like to accomplish
 Sort the priorities
 Anything that is geared towards generating income
naturally outranks
 Schedule everything on the list

33. Schedule
 Break the whole day down, from start to finish
 Proven to work
 Try not to allot more than two consecutive time
chunks
 Finish each task within the allotted time
 Literal two or three minutes
 Re-schedule it
 Download a countdown timer and use it
 You really strive to finish a given task within the
allotted time
 You become aware of how and on what, your
time is being spent in general

34. Phones
 Put your cell phone on silent
 let it take messages
 Every time you find yourself distracted
 check yourself and focus again on the task at hand.
 simply make a note of it
 attend to it when appropriate
 http://www.youtube.com/watch?v=gc2Ks3lQew8

35. Bonus Tip
 Difficult to accept and little tricky to master
 Power napping
 Comfy chair away from your desk or workspace, sit, relax
and close your eyes for ten minutes
 Awake enormously refreshed
 Splash your face with cold water
 After Lunch or Early evening
 You will feel energized
 Get a whole lot more done.
 Get seven hours sleep each and every night

36. Don’t let others steal your time !
 Do you know people who want to talk all the time, just for
the sake of it; people who just want to be around for no
reason and prevent you doing things you want to do ?
 Nice as you may be, there is only one solution because your
priorities have to come first !
 Don’t let them waste your time if you are getting nothing
positive from it.
 If they are wasting your time, avoid them like the
plague, either totally, or at periods when you cannot afford
to waste time.
 For some, full time avoidance is the only answer. Let them
waste their time if they wish, don’t let them waste yours.
 How you give them the message will depend on your
personality, but you have to for your sake.

37. Conclusion
 There's a time for love and romance
 for jubilation, and for sorrow
 Time to relax, and a time to catch up with the running
moments
 What is important is to be in control of time
 No matter how pressured or tight any situation might be
 To be on time for everything, under the natural conditions
of things, on a normal flow of moments
 Don’t have paper mountains !
 Blow up the electronics !

38. Time management, like any other skill, is
not hard to develop
 Don't look upon this training unit as a one-shot deal
 Look at it as only the first step
 Second step should be taken immediately before you toss the
materials aside
 Schedule time in your planner
 Time should be kept not as an enemy, but as a companion
towards your destined paths

39. Thank
You