what is report writing

1. REPORT

2. REPORT WRITING
A REPORT IS A RESULTING DOCUMENT
OF A RESEARCH OR OF ANY TOPIC
(EVEN ON BUSINESS REPORT WRITING)
ON WHICH SPECIFIED INFORMATION IS
NECESSARY.

3. Types of Report
 Short Report
 Informational
○ Conference
○ Memorandum
○ Letter
○ Analytical
 Long Report
 Research Based

4. The Writing Process
 Before Writing
 While Writing

5. BEFORE WRITING
 Why am I writing
- Self questioning/answering
- What, Why, How, Who, Where
 Who will Read the Report
- Reader(s) Assessment
• Attitude
• Technical Know-How
• Tone
 What Measures should I Take
- Questionnaire
- Interviews
- Preparation of Report

6. WHILE WRITING
 First Draft
- Evaluation Checklist
 Redrafting
- Grammatical Errors
- Facts and Figures Errors
 The Final Draft
 Proof Reading
 Final Reading

7. BODY OF THE REPORT
 Front Matter
 Title Page
 Table of Contents
 Summary/ Executive Summary
 Body of the Report
 Introduction
 Discussion
 Finding / Conclusions
 Recommendations
 End Matter
 Bibliography
 Appendices

8. STAGES IN REPORT WRITING
 clarifying your terms of reference
 planning your work
 collecting your information
 organising and structuring your information
 writing the first draft
 checking and re-drafting.

9. PLANNING YOUR REPORT
 Consider the report as a whole
 Break down the task of writing the report into
various parts.
 How much time do you have to write the report?
 How can this be divided up into the various
planning stages?
 Set yourself deadlines for the various stages.

10. COLLECTING INFORMATION
 What is the information you need ?
 Where do you find it ?
 How much do you need ?
 How shall you collect it ?
 In what order will you arrange it ?

11. SHORT REPORT WRITING

12. STRUCTURE OF THE REPORT
 TITLE PAGE
 Acknowledgements
 Contents
 Abstract or summary
 Introduction
 Methodology
 Results or findings
 Discussion
 Conclusion and recommendations
 References
 Appendices

13. STRUCTURE OF THE REPORT
 Title page
 ACKNOWLEDGEMENTS
 Contents
 Abstract or summary
 Introduction
 Methodology
 Results or findings
 Discussion
 Conclusion and recommendations
 References
 Appendices

14. STRUCTURE OF THE REPORT
 Title page
 Acknowledgements
 CONTENTS
 Abstract or summary
 Introduction
 Methodology
 Results or findings
 Discussion
 Conclusion and recommendations
 References
 Appendices

15. STRUCTURE OF THE REPORT
 Title page
 Acknowledgements
 Contents
 ABSTRACT OR SUMMARY
 Introduction
 Methodology
 Results or findings
 Discussion
 Conclusion and recommendations
 References
 Appendices

16. STRUCTURE OF THE REPORT
 Title page
 Acknowledgements
 Contents
 Abstract or summary
 INTRODUCTION
 Methodology
 Results or findings
 Discussion
 Conclusion and recommendations
 References
 Appendices

17. STRUCTURE OF THE REPORT
 Title page
 Acknowledgements
 Contents
 Abstract or summary
 Introduction
 METHODOLOGY
 Results or findings
 Discussion
 Conclusion and recommendations
 References
 Appendices

18. STRUCTURE OF THE REPORT
 Title page
 Acknowledgements
 Contents
 Abstract or summary
 Introduction
 Methodology
 RESULTS OR FINDINGS
 Discussion
 Conclusion and recommendations
 References
 Appendices

19. STRUCTURE OF THE REPORT
 Title page
 Acknowledgements
 Contents
 Abstract or summary
 Introduction
 Methodology
 Results or findings
 DISCUSSION
 Conclusion and recommendations
 References
 Appendices

20. STRUCTURE OF THE REPORT
 Title page
 Acknowledgements
 Contents
 Abstract or summary
 Introduction
 Methodology
 Results or findings
 Discussion
 CONCLUSION AND RECOMMENDATIONS
 References
 Appendices

21. STRUCTURE OF THE REPORT
 Title page
 Acknowledgements
 Contents
 Abstract or summary
 Introduction
 Methodology
 Results or findings
 Discussion
 Conclusion and recommendations
 REFERENCES
 Appendices

22. STRUCTURE OF THE REPORT
 Title page
 Acknowledgements
 Contents
 Abstract or summary
 Introduction
 Methodology
 Results or findings
 Discussion
 Conclusion and recommendations
 References
 APPENDICES

23. BODY OF THE REPORT
 Front Matter
 Title Page
 Table of Contents
 Summary/ Executive Summary
 Body of the Report
 Introduction
 Discussion
 Finding / Conclusions
 Recommendations
 End Matter
 Bibliography
 Appendices