Advanced Technical Writing- the ppt covers the writing style of report writing.

1. Advanced Technical Writing: Report Writing
By: Dr Pooja Raj Srivastava

2. Topics (A)- Reports
• Definition and Importance
• Qualities
• Language and Style
• Types
• Formats: (Letter, Memo and Project)
• Methods of compiling data for preparing report

3. Definition of Reports
An account given of a particular matter, especially in the form of an official
document, after thorough investigation or consideration by an appointed
person.
• Study of facts and information
• Structured format
• Based on observation and analysis

4. Definition and Importance of Reports
Planning-Executing-Controlling-Solving (Management)
Communicative Values
Statistical Analysis
Recommendations

5. Qualities of Reports
• Clarity
• Complete
• Concise
• Compact
• Concrete
• Correct

6. Language & Style of Reports
• Clarity of thoughts and expression
• Complete and self-explanatory
• Concise and reference to relevant details
• Compact and suitable format
• Concrete and impersonal
• Correct, impersonal and logically arranged

7. Types of Reports
• Research Report
• Business Report
• Scientific Report
• Routine Report
• Investigation Report
• Project Report

8. Formats of Reports
• Memo Report
• Letter Report
• Project Report

9. Memo Reports (Memorandum)
• a type of routine (informal) report
• prepares for internal communication purposes
• Impersonal and objective in its tone
• length ranges between a sentence or two to several pages
• begin with background information, the sender, receiver, the date, subject
and location in case the memo refers to an event.

10. Memo Reports (Memorandum)
• Heading;
• Date;
• Address;
• Salutation;
• Body: Introduction, Findings and Recommendations
• Complementary close;
• Signature: (Full Name) and Designation

11. Letter Reports
• Letter reports are usually one-page documents
• Used for external communication purposes.
• They are in block form and include standard features of letters.
• Letter reports normally are typed on a company letterhead.

12. Memo Reports (Memorandum)
• Date
• To:
From:
• Subject
• Body: Introduction, Findings and Recommendations
• Complementary close;
• Signature
(Full Name)
Designation

13. Project Reports (Detailed)
Introductory parts
• Title Page:
• Letter of Transmittal:
• Acknowledgment:
• Table of Contents:
• List of Illustrations and
Graphs: Executive
Summary or Abstract:
The Body of the Reports
• Introduction
• Description
• Conclusion
• Recommendations
Appended Parts
• List of References
• Bibliography
• Glossary
• Appendix
• Index

14. Methods of compiling data for preparing report
• Plan (Introduction and Purpose)
• Identify (Scopes and Limits)
• Develop (Data Collection and
Description of Target Analysis)
• Analyse (the actions, and findings)
• Summarise (Final Analysis and
Issues for further recommendations)