Presentation deliverd on behalf of LIBER about the OpenAIRE FP7 Post-Grant Open Access Pilot at the National Open Access Week workshop of the OpenAIRE NOAD in Slovakia. http://openaccess.cvtisr.sk/narodny-workshop-openaire/program/

2. @openaire_eu
FP7 Post Grant Open
Access Pilot:
Two years in: the results
GwenFranck
LIBER,EIFL
20171023_National OpenAIRE workshop, Slovakia

3. The FP7 Post-Grant Open Access Pilot
Whatisit?
How to apply?
Statistics & Results
Conditions,eligibility,workflows
WhataretheresultsofthefirsttwoyearsofthePilot?
20171023_National OpenAIRE workshop, Slovakia 3

4. The FP7 Post-
Grant Open
Access Pilot

5. • Start date: May 30 2015 / *End date: April 30 2017
• What we did/are still doing:
• APC/BPCReimbursement
• ‘Alternative Funding Mechanism:supportof11non-APCbasedOApublishing
initiativestoimprovetheirwork
• Investigateandtestpre-paymentagreementswithOApublishersandblockgrants
withinstitutions
• Report+Roadmap: “Towardsacompetitiveandsustainableopenaccesspublishing
marketinEurope”
What did we do?

6. • via http://postgrantoapilot.openaire.eu
• Eligibility criteria:
• Projectendedbutnotmorethantwoyearsago
• Non-hybridjournalsonly
• Limitedamountofpublicationsperproject
• Fundingcapof2000€perarticleor6000€perbook
• AIM:
• supportprojectsthathadtheirbudgetswrittenbeforeanyH2020openaccesspoliciesin
place
• gatherasignificantsetofdatare:APCstosupportanyfuturepolicyactions
• CONTINUES UNTIL END OF FEBRUARY 2018:
https://blogs.openaire.eu/?p=2312
The FP7 Post-Grant Open Access Pilot

7. • support non-APC based OA publishing initiatives
• AIM:
• Allowtheseinitiativestomakesubstantialimprovementstotheirinfrastructureand
workflows,coveringareassuchasOpenAIREcompliance,DOAJregistration, licensing,
versionsofpublished articles,...
• Explorehownon-APCGoldOAcanbesustainableviaalternativefunding models
• Resultsofthefirstcall:https://blogs.openaire.eu/?p=2209
• New call with focus on scalable and sustainable business
models: https://blogs.openaire.eu/?p=2373
Alternative Funding Mechanism

8. • Currently:
• Publishers:Copernicus,Wiley,BioMedCentral, BMJandUbiquityPress
• Institutions:RadboudNijmegen,BielefeldGermany
• AIM:
• Experimentwithdecentralizedformsofreimbursementmanagement
• Designfeasibleworkflows
Pre-payment agreements

9. • “Towards a competitive and sustainable open access
publishing market in Europe” + Annex evaluating the FP7 Post
Grant Open Access Pilot https://blogs.openaire.eu/?p=1841
• AIM:
• createanevidenceanddata-basedreportsketchingscenario’stoachieveasustainable
OApublishing market
• +anaccompanyingRoadmap listing concreteactionstoachievethis,basedon
stakeholder participation
Report and Roadmap:

10. How to apply?

11. • http://postgrantoapilot.openaire.eu
• Itispossible toapplyasanauthor,oronbehalfofanauthoratyourinstitution/project
• The project coordinator will always be informed of the
submission
How to apply:

12. • CONDITIONS:
• Projectneedstobeeligible(i.e.FP7,endedbutnolongerthan2yearsagoupon
acceptanceofpublication)
• Nomorethan3publicationsperproject
• FullOpenAccessJournal–nohybrids
• Openlylicensed(ifpossible)
• Publicationneedstobedepositedinarepositoryandlinkprovided
• Funding caps:2000€foranAPC/6000€foraBPC
• PublisherinvoiceshouldbeaddressedtoOpenAIRE(p.a.AthenaResearchCentre)OR
originalinvoiceshouldbecombinedwitharequestforreimbursementfrom
institution/project/individualtoOpenAIRE
• Book/monograph: publisher needstoagreewithourtechnicalrequirements
How to apply:

13. • Allarticles inthejournalareOA–i.e.
immediatelyavailableonline,freeofcharge
forenduser
• CheckDOAJ.org,orgetintouchwithme
FullOpenAccessJournal
HybridJournal
• IndividualarticlescanbeOA,butthejournal
asawholeremainssubscriptionbased
• Oftennamed‘authorchoice’,‘optionalOA’
etc.
• Journalpublishercollectspublicfundstwice:
onceviaauthorfees,and oncevia
subsrictptioncharges
This is where you type in the event 13

14. Licenses? Think before you apply!
An‘open’licenseallowsfor:
• Access
• (commercial) reuse
• Redistribution
• Adaptations such as translations, …
Aslongastheoriginalauthorisproperlycredited
• See:http://opendefinition.org/guide/and
http://freedomdefined.org/Licenses
• CCBY-NC-NDisnotanopenlicense!
Payingabigauthorfee fora
restrictivelicenseisawaste of
money!
This is where you type in the event 14

15. • Create a user account
• Homepage: enter project ID/Acronym and check eligibility
• Eligibilitycheckisautomatic, basedonOpenAIRE API
• End date
• # of publications
• ProjectCoordinatorgetsanautomaticnotification,canobjectagainstfunding
• Serviceis‘agnostic’–firstcome,firstserved
PROCEDURE:
• Create a user account
• Homepage: enter project ID/Acronym and check eligibility
• Eligibilitycheckisautomatic, basedonOpenAIREAPI
• End date
• # of publications
• ProjectCoordinatorgetsanautomaticnotification,canobjectagainstfunding
• Serviceis‘agnostic’–firstcome,firstserved

16. 16

18. • Invoiceneedstobeattached
• Publisherissued:AddressedtoAthena
ResearchCentre
• Ifinvoiceispaidforbyinstitution:original
invoice+requestforreimbursement
addressedtoARC
• NOorINCORRECTinvoice:noapproval
(status:‘conditionallyapproved’)

19. Status:
- Submitted
- Approved
- Rejected
- Conditionally approved
- Transferred to pre-paidfund Checkandapprovalisamanual
processconductedbyOpenAIRE
19

20. • We cannot pay for invoices that are not addressed to us
• Submitting is easiest when you already have the doi and
invoice
• First come, first served. Talk to your project coordinator!
• Doubts about eligibility term, technical issues? Get in touch
at postgrantpilotinfo@openaire.eu
Keep in mind:
20

21. Statistics &
Results

22. The data extracted from the portal on
April 30th 2017, show that until then €
1 317 305 had been spent on APCs and
BPCs. If we include the prepayment
agreements (another € 180 958), this
leads to a total amount spent of ca.
€ 1 498 000.
D5.4(dataset:doi:10.5281/zenodo.998042)
Thisiswhere youtypeintheevent 22

23. • 888publicationsfrom666projectshavebeenapprovedforfunding since1/1/2015.
Atotalof1,444,611EURhasbeenpaidforAPCs,withanaverageof1,736EURper
publication:
• 662 articles with an average of 1,457 EUR
• 55 books with an average of 5,517 EUR
• 11bookchapterswithanaverageof1,154EUR
• Outof813paidrequests,699haveaDOI.
Statistics as shown on the site in October 2017:

24. Most popular journals and their average APC
24
Journal Nr of publications
funded
Publisher Average APC paid
Scientific Reports 91 Nature Publishing Group € 1179
PLoS ONE 73 Public Library of Science (PLoS) € 1333
Nature Communications 34 Springer Nature € 1996
Sensors 22 MDPI AG € 1601
Atmospheric Chemistry and Physics*
21
Copernicus GmbH € 1472
Optics Express 17 Optical Society of America € 1838
Biogeosciences* 16 Copernicus GmbH € 1308
Frontiers in Plant Science 14 Frontiers Media SA € 1869
BMC Genomics* 13 BioMedCentral € 1716
Frontiers in Microbiology 11 Frontiers Media SA € 1625
Cell Reports 10 Elsevier BV € 2000
Ecology and Evolution* 10 Wiley € 1226
Environmental Research Letters
10
IOP Publishing € 1501
Frontiers in Psychology 10 Frontiers Media SA € 1585

25. Average APCs and BPCs paid
25
Number Average author fee paid Total fees paid
Articles 786 € 1 477 € 1160 971
Monographs 59 € 5 364 € 316 449
Total 845 € 1 747 € 1496 811

26. The MEDIAN article processing charge paid
This is where you type in the event 26

27. OpenmeansOpen
No embargoes, use a truly open license,
deposit in a repository
Final remarks:
Metadata
A complete application = a quick
reimbursement process
NoHybrids
We do not fund ‘double dipping’
FP7
This Pilot is for FP7 projects only
Pilot,notstructuralsupport
OA publication costs should be a a budget
post in your project proposal
PayingauthorfeeisnotonlywaytoOA
Non-apc based publishing, OA through self-
archiving in repositories (‘green’ route)
Logo’s from https://thenounproject.com

28. 28postgrantpilotinfo@openaire.eu

29. Thank you!
Gwen Franck
gwen.franck@kb.nl
skype:gwen.franck1
@openaire_eu
@g_fra