This document discusses a management information framework for construction projects. It describes establishing a management information system (MIS) using various planning tools to enable management control over project planning and performance. These tools include a work breakdown structure, organization analysis table, milestone network, and information analysis matrix. The MIS provides high quality, accurate information to various organizational levels. It is designed and adapted as the project progresses through initial planning, preliminary planning, control planning, construction planning, and completion planning stages.

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MANAGEMENT
INFORMATION

2. MANAGEMENT INFORMATION
FRAMEWORK WITHIN THEFRAMEWORK WITHIN THE
CONCEPT OF ORGANIZATIONCONCEPT OF ORGANIZATION
ANALYSISANALYSIS
 The primary objective of theThe primary objective of the
Management Information SystemManagement Information System
(MIS) is to develop an instrument that(MIS) is to develop an instrument that
will enable management to exercisewill enable management to exercise
control over planning andcontrol over planning and
performance on a project.performance on a project.

3. MANAGEMENT INFORMATION
 Such a system framework essentially isSuch a system framework essentially is
derived in the initial stage.derived in the initial stage.
 It is used as a guiding and monitoringIt is used as a guiding and monitoring
procedure for different stages of theprocedure for different stages of the
project development.project development.
 By using such framework, the projectBy using such framework, the project
will be managed in a smooth, efficientwill be managed in a smooth, efficient
and economical way.and economical way.

4. MANAGEMENT INFORMATION
In order to meet these objectives:In order to meet these objectives:
 the project situation needs to bethe project situation needs to be
considered in a logical manner;considered in a logical manner;
 must form a structural method by whichmust form a structural method by which
management may expeditiously receivemanagement may expeditiously receive
information;information;
 It requires at various stages of the projectIt requires at various stages of the project
in an adequately detailed manner;in an adequately detailed manner;
 relevant to the required level ofrelevant to the required level of
management;management;
 So that decision may quickly be applied.So that decision may quickly be applied.

5. MANAGEMENT INFORMATION
METHODOLOGY FOR MANAGEMENT
INFORMATION SYSTEM FRAMEWORK
 Set objectivesSet objectives
 Identify key tasksIdentify key tasks
 and its relationship in different stagesand its relationship in different stages
 Allocate and delegate responsibilitiesAllocate and delegate responsibilities
 Define resources required for the jobDefine resources required for the job
 Design and install MISDesign and install MIS

6. MANAGEMENT INFORMATION
 Set action plans and programmeSet action plans and programme
 Set operating standards and end-itemSet operating standards and end-item
qualityquality
 Design and implement incentive andDesign and implement incentive and
reward schemesreward schemes
 Establish device to monitor and controlEstablish device to monitor and control

7. MANAGEMENT INFORMATION
 Such logical approach embrace theSuch logical approach embrace the
sub-systems together.sub-systems together.
 It synthesis all the functions andIt synthesis all the functions and
interrelated steps for achieving optimuminterrelated steps for achieving optimum
performance’performance’
 Putting it into practice, it is intended toPutting it into practice, it is intended to
adopt five main mechanisms which canadopt five main mechanisms which can
totally integrate the above step undertotally integrate the above step under
each approacheach approach

8. MANAGEMENT INFORMATION
These steps are:These steps are:
1.1. Work breakdown structureWork breakdown structure
2.2. Organization analysis tableOrganization analysis table
3.3. Milestone networkMilestone network
4.4. Management information SystemManagement information System
5.5. Information Analysis matrixInformation Analysis matrix
(see fig.1).(see fig.1).

10. The work breakdown structure (WBS)The work breakdown structure (WBS)
 It is a technique for breaking down aIt is a technique for breaking down a
total job into component elements.total job into component elements.
 Each can be chosen to show theEach can be chosen to show the
relationship between all the elements.relationship between all the elements.
 The work breakdown structure alsoThe work breakdown structure also
provides a basis for the planning andprovides a basis for the planning and
control of the project.control of the project.

11. The work breakdown structure (WBS)The work breakdown structure (WBS)
 It describes the project tasks andIt describes the project tasks and
tends to relate to organizationaltends to relate to organizational
structure.structure.
 It proceeds from a mission orIt proceeds from a mission or
objectives.objectives.
 In this process, for each task, a workIn this process, for each task, a work
statement should be prepared for.statement should be prepared for.

12. The work breakdown structure (WBS)The work breakdown structure (WBS)
 the work definition and the interfacesthe work definition and the interfaces
with other tasks;with other tasks;
 the information/decisionthe information/decision
input/constraints required to start theinput/constraints required to start the
work;work;
 the target result;the target result;
 the resources required;the resources required;
 the responsible people.the responsible people.

13. ORGANIZATION ANALYSIS TABLE
Organization analysis table (OAT)Organization analysis table (OAT)
 unlike the traditional organization structureunlike the traditional organization structure
gives organizational structure in the viewgives organizational structure in the view
of:of:
 AuthorityAuthority
 Responsibility of each individual.Responsibility of each individual.
 It also defines line relationship of theIt also defines line relationship of the
different levels of management.different levels of management.
 OAT determines the responsibilities ofOAT determines the responsibilities of
each individual party by using workeach individual party by using work
package obtained from WBS.package obtained from WBS.

14. LINEAR RESPONSIBILITIES CHARTLINEAR RESPONSIBILITIES CHART
 The LRC uses symbols to indicateThe LRC uses symbols to indicate
different types of relationships that existdifferent types of relationships that exist
between any job and responsible peoplebetween any job and responsible people
to the job.to the job.
MILESTONE NETWORKMILESTONE NETWORK
 This is a network which considers theThis is a network which considers the
major events (milestones) in a project.major events (milestones) in a project.
 A milestone schedule comprises aA milestone schedule comprises a
selected number of key events.selected number of key events.
 Which is important for managerial decisionWhich is important for managerial decision
making.making.

15. MANAGEMENT INFORMATION SYSTEMMANAGEMENT INFORMATION SYSTEM
(MIS)(MIS)
 After applying the above planningAfter applying the above planning
tools, the next area to betools, the next area to be
considered is MIS.considered is MIS.
 The MIS is used to ensure thatThe MIS is used to ensure that
high quality information with highhigh quality information with high
level of accuracy reaches variouslevel of accuracy reaches various
organizational levels.organizational levels.

16. MANAGEMENT INFORMATIONMANAGEMENT INFORMATION
SYSTEM (MIS)SYSTEM (MIS)
INFORMATION ANALYSIS MATRIXINFORMATION ANALYSIS MATRIX
(IAM)(IAM)
 The IAM will be used to tabulate theThe IAM will be used to tabulate the
different reports for different recipients,different reports for different recipients,
 Also, to identify who are responsible forAlso, to identify who are responsible for
providing the data for certain report.providing the data for certain report.
 Reports are in the form of action report,Reports are in the form of action report,
 exception report,exception report,
 achievement report.achievement report.

17. MANAGEMENT INFORMATION
Before designing the MIS at each stage ofBefore designing the MIS at each stage of
the development:the development:
 major component of the system needs tomajor component of the system needs to
be identified. These are:be identified. These are:
1.1. objectivesobjectives
2.2. InputInput
3.3. outputoutput

18. MANAGEMENT INFORMATION
Also:Also:
 planning systemplanning system
 organization systemorganization system
 control systemcontrol system
 information systeminformation system
 external influenceexternal influence

19. MANAGEMENT
INFORMATION
 time frametime frame
 The setting of these sub-systemThe setting of these sub-system
are subject to changes.are subject to changes.
 As the project progress, and theAs the project progress, and the
design of those systems aredesign of those systems are
established to meet theestablished to meet the
objectives.objectives.

21. THE TIME FRAME-DEVELOPMENT
STAGES
 During project development, fromDuring project development, from
inception to completion, the building teaminception to completion, the building team
must insure the smooth running of themust insure the smooth running of the
project by following some kind of planningproject by following some kind of planning
and control system.and control system.
 Fig-3 shows the time frame for a project.Fig-3 shows the time frame for a project.
 The planning and control system have 5The planning and control system have 5
main stages, these are:main stages, these are:

22. THE TIME FRAME-
DEVELOPMENT STAGES
 initial planninginitial planning
 preliminary planningpreliminary planning
 control planningcontrol planning
 construction planningconstruction planning
 completion planningcompletion planning

23. FIG.3