Sample letter for students' guidance

1. Samples – Letters
1
Bad news letter
Jupiter Insurance Company Limited
JICL Plaza, ABC Road, Karachi-12345
Voice: 123456789, Fax: 987654321
Website: jicl.com.pk, email: info@jicl.com.pk
Our ref: Int-007
Your ref: MBA-012
08 July, 2014
Mr. Abc
Dean
Concord School of Management Sciences
University Road, Karachi
Dear Sir
Internship
Thank you for choosing JICL for internship of your final year students. We are pleased to
provide internship to 200 students of CSMS so far.
JICL is in the process of relocating its head office from Shara-e-Faisal to SITE Area. This has
disturbed our routine office work. The environment is not suitable for learning of students as
you desire.
We recommend that you send the interns next summer so that they get experience as per your
requirements.
Waiting for your interns.
Thanking you
Yours faithfully
Sd
Abdul Samad
Public Relations Officer

2. Samples – Letters
2
Sales letter
This is a circular letter which will be sent to hundreds of customers but I am writing it in
personalized style using mail-merge feature of word processor
Clear Water Limited
C-600, PECHS, Block 2, Karachi-99999
Voice: 123456789, Fax: 987654321
Website: cwl.com.pk, email: info@cwl.com.pk
Our ref: CS-007
07 July, 2014
Mr. Abc
D-400, Block 2
Gulshan-e-Iqbal
Karachi-75300
Dear Mr. Abc
Uninterrupted quality water supply
CWL, a US-based multinational, ISO-9000 certified, and world’s leading bottled water supplier
has taken over Pakistan’s largest bottled water supplier PWCL.
During the takeover following things have been done:
 Maintenance of the water plants
 More hygienic bottles manufacturing
 Improved hygiene in delivery vans
 Opening of two more outlet to improve delivery time
All this has been done in two weeks only, during which water supply was partially disrupted.
We regret that.
We assure you that this disruption will not occur again as we have streamlined the operations
and made redundant arrangements.
We would like to offer two weeks water supply for free as a token of appreciation of your
understanding.
Thanking you
Yours sincerely
Signature
Xyz
Director Marketing

3. Samples – Letters
3
Sales letter
Consolidated Steel Mills Limited
E - 43 Main Avenue, SITE, Karachi-34500
Voice: 123456789, Fax: 987654321
Website: csml.com.pk, email: info@csml.com.pk
Our ref: Mktg-007
06 July, 2014
Mr. Abc
Chief Executive Officer
Zenith Property Developers Limited
K-48 Block -5, Gulberg
Lahore
Dear Sir
Strategic partnership
We congratulate ZPDL on constructing Pakistan’s tallest building in Karachi. You have added
a great landmark in the country.
CSML is Pakistan’s oldest and the largest, state of the art, ISO-9000 and ISO-14000 certified
steel manufacturer producing x million tons of steel products every year.
Our products include round and flat bars, girders, and wires. All these products are Richter
Scale 8 tested giving enough strength to the structure to survive major shocks.
We have global and nationwide clientele served through our extensive dealer network just in
time.
We would like to cooperate with you in maintaining and enhancing quality of your construction
work through our products.
Let us know when we can meet to discuss the details of this strategic business relationship.
Looking forward for a positive reply.
Thanking you
Yours faithfully
Signature
Abdul Hafeez
Director Marketing

4. Samples – Letters
4
Reference letter / Recommendation letter
Dr. Abc
Associate Professor
School of Professional Studies
Thursday, June 25, 20XX
The Academic Registrar
University of City
City
Dear Sir/Madam
Reference letter
I am writing this reference at the request of Mr./Ms. XYZ who is applying for Qualification
Program 20XX-20XX in your institute.
I have known him/her for over two years in my capacity as teacher during his/her studies in
qualification. Mr./Ms. Xyz took four courses under my supervision, which include; subject 1,
subject 2, subject3, and subject 4, and secured over 65% marks in these courses. Based on
his/her excellent grades, attendance, and class participation, I would rate his/her academic
performance in my classes as ‘A’ grade.
Mr./Ms. Xyz has a number of strengths to offer, like:
 Initiative, dedication, integrity, and reliability seen through good grades and attitude
towards studies.
 Willingness to follow policies seen through class conduct and respect for rules and
regulation of the institute.
 Ability to work with others demonstrated in group assignments and leading the group.
 Ability to work independently demonstrated in research reports prepared.
In conclusion, I would highly recommend him/her. His/her performance in my classes is
indication of how he/she would perform in applied program. He/she will be a positive addition
to your institution.
Thanks and Regards
Yours truly
Signature
Dr. Abc
Associate Professor

5. Samples – Letters
5
Cover letter / Job application
11 ABC Road
Karachi
Thursday, June 25, 20XX
The Manager HR
XYZ Bank
P.O. Box 112335
Karachi 99999
Dear Sir/Madam
Application for the post of Senior Programmer
I am writing about your newspaper ad in the June 21st
daily Dawn concerning your need for an
experienced programmer in the database environment. I believe that I have the qualifications
and experience that you are looking for.
As for my experience with database programming, I have worked for the past year as a
programmer/analyst in the Query database environment for Advanced Software Creations. In
that capacity, I have converted a large database that was originally written in a customized ‘C’
language database into the Query database environment. I am currently working with PQR
Technology Parks to make major modifications to its existing Query database application. On
both of these assignments, I have also served as customer contact person.
Related to this database-programming experience is the work I have been doing to write and
market an automated documentation utility for Query database applications. This product was
written using a combination of ‘C’, Pascal, and Query programming languages. I was
responsible for the authorship of the Pascal and Query programs. The Pascal programs are
completely responsible for the user interface and system integration management.
Enclosed you will find a resume, which will give you additional information on my background
and qualifications. I would welcome a chance to talk further with you about the position you
are seeking to fill. I can be reached by phone between 9:00 a.m. and 6:00 p.m. at (+92 21) 3123
4567.
Sincerely
-sd-
Nmo
Encl.: resume