Interactive Powerpoint_How to Master effective communication
02 practical writing samples
1. Samples
1
Reference letter / Recommendation letter
ABC
Associate Professor
School of Professional Studies
Thursday, June 25, 20XX
The Academic Registrar
University of City
City
Dear Sir/Madam
Reference letter
I am writing this reference at the request of Mr./Ms. XYZ who is applying for Qualification
Program 20XX-20XX in your institute.
I have known him/her for over two years in my capacity as teacher during his/her studies in
qualification. Mr./Ms. XYZ took four courses under my supervision, which include; subject 1,
subject 2, subject3, and subject 4, and secured over 65% marks in these courses. Based on
his/her excellent grades, attendance, and class participation, I would rate his/her academic
performance in my classes as ‘A’ grade.
Mr./Ms. XYZ has a number of strengths to offer, like:
Initiative, dedication, integrity, and reliabilityseen through his/her good grades and attitude
towards his/her studies.
Willingness to follow policies seen through his/her class conduct and respect for rules and
regulation of the institute.
Ability to work with others demonstrated in his/her group assignments and leading the
group.
Ability to work independently demonstrated in his/her research reports prepared.
In conclusion, I would highly recommend him/her. His/her performance in my classes is
indication of how he/she would perform in applied program. He/she will be a positive addition
to your institution.
Thanks and Regards
Yours truly
ABC
Senior Faculty
2. Samples
2
Cover letter / Job application
11 ABC Road
Karachi
Thursday, June 25, 20XX
The Manager HR
XYZ Bank
P.O. Box 112335
Karachi 99999
Dear Sir/Madam
Application for the post of Senior Programmer
I am writing about your newspaper ad in the June 21st
daily Dawn concerning your need for an
experienced programmer in the database environment. I believe that I have the qualifications
and experience that you are looking for.
As for my experience with database programming, I have worked for the past year as a
programmer/analyst in the Query database environment for Advanced Software Creations. In
that capacity, I have converted a large database that was originally written in a customized ‘C’
language database into the Query database environment. I am currently working with PQR
Technology Parks to make major modifications to its existing Query database application. On
both of these assignments, I have also served as customer contact person.
Related to this database-programming experience is the work I have been doing to write and
market an automated documentation utility for Query database applications. This product was
written using a combination of ‘C’, Pascal, and Query programming languages. I was
responsible for the authorship of the Pascal and Query programs. The Pascal programs are
completely responsible for the user interface and system integration management.
Enclosed you will find a resume, which will give you additional information on my background
and qualifications. I would welcome a chance to talk further with you about the position you
are seeking to fill. I can be reached by phone between 9:00 a.m. and 6:00 p.m. at (+92 21) 3123
4567.
Sincerely
-sd-
NMO
Encl.: resume
3. Samples
3
Chronological format resume
Richard Anderson
1234, West 67 Street,
Carlisle, MA 01741
richard@yahoo.com
(123)-456 7890
Objective
A challenging position as an administrative assistant at a reputed firm, which will allow me
to further utilize my existing skills and enable to acquire new abilities.
Skills
Typing: 85wpm.
Strong organization and analytical skills.
Excellent interpersonal skills, office etiquette and phone manners.
Software: All Windows operating systems, Microsoft Word, WordPerfect, and
Excel.
Experience
2010 – Present
Assistant Manager
Ozone Pharmaceuticals, Atlanta, GA
Handled all official company correspondence efficiently.
Upgraded all office filing system.
Typed entire company documents and correspondence.
Created a systematic and reliable computerized customer database.
Responsible for training of new employees who joined the organization.
2005 – 2010
Administrative Assistant
Martitta Chamber of Commerce, Martitta, GA
Organized the Yearly Marietta Chamber Gala.
Typed all of the company documents.
Responsible for production of company's fortnightly newsletter.
Answered phones and met with the public to answer their queries.
Education 2005
Hagerstown Business College, Hagerstown, MD
4. Samples
4
Functional or Skill format resume
Richard Anderson
1234, West 67 Street,
Carlisle, MA 01741
richard@yahoo.com
(123)-456 7890
Career Profile
Administrative Assistant with strong interpersonal and organizational skills with a keen
ability to multitask a variety of challenges and responsibilities.
Skills and Proficiencies
MS Word
MS Excel
Planning and Scheduling
Written Communication
Customer Service
Interdepartmental Coordination
Internet Research
Telephone Reception
Transcription
Purchasing
60 wpm Typing Speed
Duties and Accomplishments
Handles calls and promptly forwards them to appropriate person among 85 employees.
Responsible for scheduling meetings for all employees; escorts visitors to staff members'
offices, along with provides hospitality service arrangements as requested by staff.
Compose and distribute inter-departmental memorandums (e-mail, documentary and
voice) ensuring timely delivery and receipt of important information while at the time
maintaining confidentiality.
Prepares and assembles media kits for marketing and public relations departments.
Responsible for making domestic and international travel arrangements for senior-level
executives via the Internet, which resulted on a net saving of $175 - $250 per round-trip
airfare ticket.
Established and maintains electronic records management system for all incoming and
outgoing correspondence.
Dispatched four messengers on bank runs on assignments as requested by management,
coordinating trips to ensure the multiple stops were made each time. This saved the
company approximately $29.50 per messenger per day excess travel expenses.
Organize, sort and assign mail distribution for all the employees.
Employment History
1. Administrative Assistant
ABC Law Firm Miami, FLA 2002-2004
2. Secretary/Receptionist
San Diego, CA 1998-2002
Education
Associate Degree in Liberal Arts, 1998 University of Texas at San Antonio, TX