Microsoft Office Package: Practical Questions

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SIMPLE PRACTICAL QUESTIONS TO TEST YOUR WORD , SPREADSHEET, DATABASE AND POWER POINT KNOWLEDGE.

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Microsoft Office Package: Practical Questions

  1. 1. MICROSOFT OFFICE PRACTICE QUESTIONS rmmakaha@gmail.com
  2. 2. MICROSOFT OFFICE PRACTICE QUESTIONS 1rmmakaha@gmail.com QUESTION Instruction to download and unzip the files needed to perform this practice question. Go to the web link below to download: http://www.mediafire.com/download/pbmzpbaaamqb9kk/STUDENT+FOLDER.rar Use Microsoft Access a) Open the database application. Open the file called Herb Garden.mdb from your Student folder. Open the Customers table. Add the field below: Field Name Data Type Field Size or Format Telephone Text 25 [1]. b) Move the Last Name field so that it appears between the First Name c) and the Type fields.[1]. d) Open the Customers table.There is an error in the Last Name field of one record. Western should read Weston. Correct this error. Save and close the Customers table. [1] e) Create a table with the three fields and their properties as shown below: Field Name Data Type Field Size or Format Herb ID AutoNumber Long Integer Herb name Text 25 Date planted Date/time Long date [2]. f) Set the Herb ID field as the primary key. Save the table as New Varieties. Close the New Varieties table.[1]. g) Open the Herb Stock table. Change the Price field properties so that it displays 2 decimal places. Save the Herb Stock table. [1]. h) Change the width of ALL columns to 25. [1]. i) Sort the table by the Price field in ascending order. Save and close the Herb Stock table. [1]. j) Delete the Discontinued Herbs table. [1]. k) Select the Customers table. Export this table in spreadsheet format with the file name Customers to your student folder. [1].
  3. 3. MICROSOFT OFFICE PRACTICE QUESTIONS 2rmmakaha@gmail.com l) Create a query using ALL the fields from the Herb Stock table. Show ALL herbs with a price greater than £2. Save the query as More Than 2. Close the More Than 2 query.[1]. m) Open the Customer Details query. Delete the Town field. Save and close the Customer Details query. [1]. n) Open the Prices query.Change the query to select herbs costing 1.99 or 2.25. Save and close the Prices query. [1]. o) Create a query using ONLY the First Name, Last Name and Town fields from the Customers table and the Route field from the Deliveries table. Save the query as Delivery Routes. Close the Delivery Routes query. [1]. p) Create a form using ALL fields from the Customers table.Accept default settings. Save the form as Trade Customers. Close the Trade Customers form. [1]. q) Open the Seeds form. Add the following record:Seed ID: 10; Seed Name:Tarragon [1]. r) There is an error in record 5 of the Seeds form. Lovageshould read Spearmint as the Seed Name. Correct this error. Save and close the Seeds form. [1]. s) Open the Herb Stock form. Find the Herb Details header. Format this text so that it is red and size 14. [1]. t) Delete the Herb ID 18 “Lemon Grass” record. Save and close the Herb Stock form. [1]. u) Create a report using ALL the fields from the Seeds table. Accept default settings. Save the report as Seeds. Close the Seeds report. [1]. v) Create a report using ALL the fields from the Customer Details query. Group the report by the Sales Rep field. Sort the report by Last Name in ascending order. Save the report as Customer List. [2 Marks]. w) Open the Herb List report. Change the Herb Stock header to read List of Herbs In Stock.[1]. x) Change the orientation of the report to Portrait. Print one copy of ALL records of this report. Save and close the Herb List report. Close ALL files and the database application. [1].
  4. 4. MICROSOFT OFFICE PRACTICE QUESTIONS 3rmmakaha@gmail.com QUESTION Instruction to download and unzip the files needed to perform this practice question. Go to the web link below to download: http://www.mediafire.com/download/pbmzpbaaamqb9kk/STUDENT+FOLDER.rar Open the presentation application. a) Open the file called answerfile.ppt from your Student folder. When creating text content for a slide presentation which one of the following should be used? A. Use long detailed paragraphs to make a point. B. Use as many different fonts as possible in the presentation. C. Use only short concise phrases. D. Fill each slide with text to eliminate white space. Enter A, B, C, or D in answerfile.ppt in the “Click to add text” placeholder. Save and close your presentation keeping the same filename answerfile.ppt. [1 Mark]. b) Open the file called apple varieties.ppt from your Student folder. Save this presentation in Rich Text Format as apples to your Learner Drive. Save and close your presentation keeping the same filename apple varieties.ppt. [1 Mark]. c) Open the file called apple pips.ppt from your Student folder. Save this file to your Student folder using the new filename apple marketing.ppt. Apply the design template pomme.pot from your Student folder to ALL slides in the presentation. [2 Marks]. d) Continue using the new file apple marketing.ppt. Zoom this presentation in normal view to 65%.[1 Mark]. e) Find slide 1 titled The Apples of our Isles. Apply a Title Slide layout. [1 Mark]. f) Add the following text as a subtitle: Apple Marketing Board. [1 Mark]. g) Insert the image file red apple.jpg from your Student folder into the bottom left corner of the presentation. This image must appear on ALL slides except the Title Slide. Use the most suitable tool to complete this task. [1 Mark]. h) Find slide 2 titled Apple Marketing Board. Find the name John Browne titled Finance Manager. Add a subordinate. His name is Carl Kent titled of Assistant Accountant. Save your presentation keeping the same filename apple marketing.ppt.[1 Mark]. i) Continue using slide 2. Add the following text as a note for the presenter: Carl Kent – newly appointed to the Finance Team. [1 Mark]. j) Find slide 3 titled Apple Varieties. Increase the font size for the title Apple Varieties to 44. [1 Mark]. k) Align the bulleted text to the left. [1 Mark]. l) Find slide 4 titled Green Apples. Apply a shadow effect to the text Granny Smith. [1 Mark]. m) Find the green and grey apple image. Resize the image to 11 cm high and 8.68 cm wide. Save your presentation keeping the same filename apple marketing.ppt.[1 Mark].
  5. 5. MICROSOFT OFFICE PRACTICE QUESTIONS 4rmmakaha@gmail.com n) Find slide 6 titled Using Green Apples. Enter the following bullet point text: -Jams and jellies -Classic pies and crumbles -Sauce for meats - goose and pork[1 Mark]. o) Bring the Pie object to the front of the Jam and the Sauce objects. Do NOT move or resize the objects. [1 Mark]. p) Find slide 7 titled When Buying Apples. Change the font colour for the bullet point text to a colour of your choice. [1 Mark]. q) Flip the arrow vertically. [1 Mark]. r) Find slide 8 titled Apple Production 2008.Create a pie chart from the data below: Pies jams sauces juices 30 75 32 145 Accept default settings. [1 Mark]. s) Find slide 9 titled Current Production Statistics. Add value data labels to the column chart. [1 Mark]. t) Add a text box directly below the column chart with the text: Most apples make juice. Save your presentation keeping the same filename applemarketing.ppt.[1 Mark]. u) Find slide 11 titled Apple Nutrition. Change the paragraph spacing for ALL bullet points to 0.3 lines before. [1 Mark]. v) Insert a new slide straight after slide 11 titled Apple Nutrition. Choose a slide layout which allows a title ONLY to be added. Add the text Questions & Answers. [2 Marks]. w) Change the order of the slides. Move slide 5 titled Finallyso it becomes the last slide in the presentation. Save your presentation keeping the same filename apple marketing.ppt. [1 Mark]. x) Apply a slide transition effect of your choice to ALL the slides in the presentation. Accept the default settings.[1 Mark]. y) Enter your own name into the footer for ALL the slides in the presentation. Use the most suitable tool to complete this task. Save your presentation keeping the same filename apple marketing.ppt. [1 Mark]. z) Open the file called apple trees.ppt from your Student folder. Find slide 2 titled Apple Trees. Copy the apple image from this slide to the bottom right corner of slide 6 titled When Buying Apples in the file apple marketing.ppt. Save both presentations keeping the same filenames apple trees.ppt and apple marketing.ppt. Close your presentation apple trees.ppt. [1 Mark]. aa) Find slide 4 titled Green Apples. Hide this slide. [1 Mark]. bb) Continue using the presentation apple marketing.ppt. Find slide 9 titled Cooking With Apples. Delete this slide. [1 Mark]. cc) Check the presentation for spelling mistakes using the most suitable tool from the application. Make corrections where needed. You can safely ignore proper names. [1 Mark].
  6. 6. MICROSOFT OFFICE PRACTICE QUESTIONS 5rmmakaha@gmail.com QUESTION 1. CREATE THE FOLLOWING FORM IN MS WORD
  7. 7. MICROSOFT OFFICE PRACTICE QUESTIONS 6rmmakaha@gmail.com SAVE THE FORM IN YOUR FOLDER
  8. 8. MICROSOFT OFFICE PRACTICE QUESTIONS 7rmmakaha@gmail.com QUESTION MICROSOFT POWERPOINT You are back at the organization you were attached. The organization wants to computerize and network their activities and has asked you to prepare a presentation on the advantages of computerizing and networking computers. Your presentation should consist of: a) 4 slide presentation, explaining what a computer is, advantages of computerizing,advantages of networking computers and disadvantages of networking computers b) A different slide layout for each slide in each presentation c) A different slide design for each slide d) Action buttons to advance the slides back and forward (no timing), and action buttons to link the first slide to the second slide. NB the last slide should also an action button to take it back to the first slide. e) Slide animation and transition f) Save your work as computerization in your folder.
  9. 9. MICROSOFT OFFICE PRACTICE QUESTIONS 8rmmakaha@gmail.com QUESTION 1) Create the worksheet below in Microsoft Excel and save it as Marks 2) Insert a new column between column D and column E 3) In cell E1 enter the text “Coursework” 4) In cell E2 enter a formula to calculate the coursework for the student. NB. Remember the Test is out of 20, the Assignment out of 100 and the Exam out of 50. The coursework mark contributes 40% of the final mark and the Test and Assignment carry equal weighting Copy the formula to the cells E3 to E8 5) In cell G1 enter the text “FinalMark” 6) In cell G2 enter a formula to calculate the final mark for each student. NB. The Exam mark contributes 60% of the final mark 7) Sort the students in alphabetic order 8) Insert a new row with the cell pointer in cell A1 9) Merge the cells A1 to H1 10) In cell A1 enter the text “ACA MARKS” 11) Bold , underline, center, change font size of heading to 15 and the font to forte. 12) In cell H2 enter the text “Grade” 13) In cell H3 enter a formula for grading the student according to the final mark: The grading is as follows: 0-49=F, 50-64=C, 65-79=B, 80-100=A 14) Filter all the students who got a test marks greater than 15. The list of students should be placed in cell range starting from cell A12
  10. 10. MICROSOFT OFFICE PRACTICE QUESTIONS 9rmmakaha@gmail.com QUESTION 1) Create a blank database in your folder and name it University-Faculties. 2) Create the following tables in the database: FACULTY Field Name Data Type Other information FacultyCode Text Primary Key/ field size 4 FacultyName Text Field size 15 Dean Text Field size 20 Gender Text Field size 6 COURSES Field Name Data Type Other information CourseCode Text Primary Key/ field size 6 CourseName Text Field size 30 FacultyCode Text Field size 4 3) Link the two tables creating a relationship 4) Enter the following data into the tables COURSES CourseCode CourseName FacultyCode HIT100 Introduction To information Technology FMA CIS102 Microcomputer Applications FMA HAS100 Introduction To African Studies FHSS HCS102 Communication Skills FHSS AAS102 Agricultural Biochemistry FANR ERN100 Sociology of Education FOE HEN102 Introduction To English Grammar FHSS FACULTY FacultyCode FacultyName Dean Gender FANR Agriculture Mr. Trevor Male FHS Health Science Dr. Ngara Male FHSS Humanities Dr. Simba Female FMA Management Mr. Pasi Male FOE Education Dr. Mutare Female FOT Theology Dr. Pastor Female 5) Create the following queries: a. Show all the female Deans and the faculties they head b. Show the faculty name, course code and course name for the faculty code FHSS 6) Create reports for the two tables.
  11. 11. MICROSOFT OFFICE PRACTICE QUESTIONS 10rmmakaha@gmail.com QUESTION Instructions to download the file needed to perform this practice question. Go to the web link below to download: http://www.4shared.com/file/dGcJnYaO/PracticeWordDocument.html
  12. 12. MICROSOFT OFFICE PRACTICE QUESTIONS 11rmmakaha@gmail.com QUESTION INTRODUCTION Fast-Food Industry, industry concerned with the provision of fast food to customers, either prepared in restaurants or other outlets, or sold in packaged form for buyers to consume or prepare at home. Although it is acknowledged to be an increasingly significant sector of the hotel and catering industry, defining fast food in any meaningful way has proved difficult. To some commentators, the basis of the fast-food business is technology such as the microwave oven, while others contend that it is a form of takeaway food retail outlet, epitomized by ubiquitous and usually American franchising and chain store operations, such as McDonald’s, Burger King, Kentucky Fried Chicken, and Domino’s Pizza. Both perspectives are inadequate, because they focus on how and where fast food is produced rather than what is traded. How the product is traded or produced falls into the category of differentiating one competitive offering from another, but it does not necessarily permit any material analysis of the industry’s dynamics, its scope, its economic significance, or its history. DEFINITION A more instructive approach is to define fast food retail as the sale of an end or finished product with four generic characteristics. It has a low relative price. The finishing (and in some cases total production) and service times are quick. (The range of end products on offer, demand levels, and production/service efficiency make it difficult to apply actual times, but these typically range between 2 and 15 minutes for products made on site, and less than 30 minutes for home delivery products.) The product is suitable for eating with the fingers, has disposable packaging, and, where applicable, disposable cutlery. (While this aspect facilitates the takeaway, drive-through, and home delivery options of product delivery, it has also attracted substantial criticism from environmentalists.) The durability of the finished product (such as maintenance of heat, nutritional value, etc.) can be measured in minutes for hot fast food products and hours for cold products. (This perishability factor clearly distinguishes fast food from snack/confectionery items, and this is where recent food hygiene legislation, such as the United Kingdom’s various Food Safety Acts, has been a central issue.) Typical fast-food products falling within this generic definition include hamburgers, fish and chips, scooped ice cream, kebabs, fried and broiled chicken, chips or French fries, pizza, Chinese and Indian takeaway food, sandwiches, and other forms of ready-to-eat products, as well as canned or packaged ready-to-drink beverages. HISTORY Many people believe that fast food is not only synonymous with the American lifestyle, but also had its origins in the United States, and that it is a modern phenomenon. To some degree, these beliefs are understandable when one considers the significant impact on traditional cultures that the American media has had, that the term “fast food” did not appear in the popular vocabulary until 1954 (followed by “take- out food” in 1962), the success of McDonald’s since Ray Kroc took over management control in 1955, and that the top ten global fast-food brands are US-owned and generate sales of over US$75 billion collectively. However, much fast food is European in origin, with a considerable history. For example, John Stow’s 1598 survey of London mentions fast-food-like items, as does Henry Mayhew in his social history of London in the 1840s and 1850s. The hamburger derived from the Baltic provinces of Russia in the Middle Ages, where various tribes ate steak tartare. These Tartars, or Tatars, introduced the delicacy to their German trading partners from the port of Hamburg. The Germans fried the meat and seasoned it with onions. When German immigrants arrived in the United States, they brought this steak dish with them. This said, there is also some evidence to suggest that the Romans ate a form of hamburger as long ago as about 500 BC, and the Romans are also on record as eating a type of pizza. The sandwich allegedly owes its existence to John Montagu, 4th Earl of Sandwich, who asked for such an item during a
  13. 13. MICROSOFT OFFICE PRACTICE QUESTIONS 12rmmakaha@gmail.com gambling session in the early 1770s. The debate concerning the origin of fish and chips, whether it derived from London or from Mossley in Lancashire, only serves to underline the European dimension. What is attributable to the United States is the standardized chain-owned fast-food concept, the subsequent innovations that improved the efficiency of these operations, and their growth through franchising from 1925. Frederick Harvey, an Englishman, is noted as the pioneer who, in 1876, created the uniformity in signs, décor and furnishings, and service staff attire that has become the hallmark of modern fast-food retailing. These features were also apparent in the development of the cafeteria in the 1890s, and later in the opening of Horn and Hardart’s first automat restaurant in 1902. Within the fast- food market, the origin of the standardized chain is attributed to the White Castle company, when Walter Anderson and Edgar Ingram opened their first store in 1921. The emphasis on standardization has attracted criticism because it has served to reduce labour skills and thereby reduce wages; it has also been cited as the primary cause of the decline of independently owned and operated fast-food businesses, and as an example of US cultural imperialism. RECENT TRENDS Fast food has become one of the fastest-growing segments of the hotel and catering industry. This growth has not only been fuelled by consumer demand, but also through the expansion of the supply base through diversification. This diversification has taken four forms. PRODUCT DIVERSIFICATION While fast-food menus have been traditionally limited in breadth and depth of product mix, as the market has matured, so increased variety has become the norm. For example, the major hamburger chains offer not only pizza, chicken, baked potatoes, sandwiches, and salads, but also different variations of these foodstuffs. Their provision means that the chains are able to offer a new experience to their existing customers and possibly appeal to a new customer base. In the United States, product diversity has taken a branded route, with companies supplying complementary products, forming strategic alliances in order to create dual-branded stores. Complete the following tasks. General - 5 1. Type the passage above as it is [10] 2. Set the margins to 2 cm [1] 3. Make the line spacing 1.5 [1] 4. Make the normal text point size 12 [1] 5. Make all the text in the whole document Comic Sans [1] Main headings - 3 1. Make all the headings bold [1] 2. Make all the headings point size 14 [1] 3. Make all the headings sentence case [1] Footer - Name and class, and page numbers - 5 Insert your name and class, and page numbers in the footer 1. Align your name and class in the footer left [1] 2. Make your name and class in the footer point size 8 [1] 3. Make sure that your name and class in the footer is only found on the first page [1] 4. Insert page numbering in the footer in the centre of the page [1] 5. Insert page numbering from page 2 [1] Header - 6 Insert the words Foods fast in the header (wrong wording - no marks for the header) 1. Make the wording in the header Foods fast bold [1] 2. Make the words in the header point size 8 [1] 3. Make the words in the header left aligned [1] 4. Put a border around the header [1] 5. Give the header a light shading [1] 6. Start the header from page 2 [1]
  14. 14. MICROSOFT OFFICE PRACTICE QUESTIONS 13rmmakaha@gmail.com Clipart picture - 3 Insert a clipart picture of a cooked chicken between any two paragraphs (wrong position - no marks for the picture) 1. Alter the bigger the picture, e.g. you could crop it or remove a small part. (Making it smaller, bigger, narrower or wider does not count.) [1] 2. Leave an open line space before the clipart illustration [1] 3. Centre the clipart illustration on the page [1] Picture from file - 4 Insert an appropriate picture between any two paragraphs (wrong position - no marks for the picture) 1. Centre the picture on the page [1] 2. Centre a caption under the picture [1] 3. Make the caption bold [1] 4. Make sure there is an open line between the caption and the following text [1] Table - 10 Insert a table with the following information between paragraphs in the section on the History (wrong position - no marks for the table) Country of origin Type of food (Column headings) a. Russia, Germany and Ancient Rome Hamburger b. Ancient Rome Pizza c. England Fish and chips d. England Sandwiches e. United States Standardized chain-owned fast-food concept 1. Leave one open line space before the table [1] 2. Centre the table on the page [1] 3. Shade the column headings [1] 4. Make the text in the column headings bold [1] 5. Centre the text in the column headings [1] 6. Make the columns of the table just wide enough [1] 7. Make the text in the body of the table left aligned [1] 8. Add the caption Country of origin just below the table 9. Centre the caption [1] 10. Bold the caption [1] 11. Make sure there is an open line between the caption and the following text [1] Chart or graph - 8 Insert a column graph/chart betweenany two paragaphs (wrong position - no marks for the graph) with the following figures of Millions of people: • France 56 • Germany 77 • Greece 10 • Hungary 10 • Italy 57 • Spain 39 1. The caption underneath the table must read Population [2] 2. Align the labels with the countries names at 90 degrees [2] 3. Make the columns or bars the colour red. [2] 4. Insert a background picture of a chicken to the graph [2] Footnote - 2 From the word McDonalds add a footnote with the words This firm opened a branch in Pinelands in 2002 [2] Index - 6 Insert an index at the end of the last paragraph [0] 1. Index 5 important words (not headings or words that begin a sentence) [5] 2. The index must be in one column [1] Print and submit.
  15. 15. MICROSOFT OFFICE PRACTICE QUESTIONS 14rmmakaha@gmail.com QUESTION Superscript Exercise Format the following into superscript: e.g. 6m2 25m2 4m3 30m2 6m3 60m3 4m2 x2 a2 1000C QUESTION Font Effects Exercise Format the following lines of text as per the instruction column. Data Instruction WILLETON HOTEL 36 point, Outline Alice Springs 48 Point, Shadow All modern facilities 36 Point, Engraved Family restaurant 18 point, Small Caps Moderate tariff 15 Point, All Caps Telephone 12 Point, Strikethrough Fax No 16 Point, Double Strikethrough Authors 12 Point, Hidden 34 Cadogen Square 36 Point, Embossed
  16. 16. MICROSOFT OFFICE PRACTICE QUESTIONS 15rmmakaha@gmail.com QUESTION Bold, Italics, and Underline Exercise Format the following lines of text as per the instruction column. Data Instruction WILLETON HOTEL Bold Alice Springs Italics All modern facilities Underline Family restaurant Bold, and Italics Moderate tariff Bold, and Underline Telephone Italics, and Underline Fax No Bold, Italics, and Underline Bold the word 'brown' the the following sentence The quick brown fox jumped over the lazy dog Italics the word 'over' the the following sentence The quick brown fox jumped over the lazy dog Underline the word 'lazy' the the following sentence The quick brown fox jumped over the lazy dog Bold the words 'quick brown' the the following sentence The quick brown fox jumped over the lazy dog Italics the word 'over the lazy' the the following sentence The quick brown fox jumped over the lazy dog Underline the word 'lazy dog' the the following sentence The quick brown fox jumped over the lazy dog Bold and Italics the words 'The quick' in the following sentence The quick brown fox jumped over the lazy dog Bold and Underline the words 'brown fox' in the following sentence The quick brown fox jumped over the lazy dog Italics and Underline the words 'over the lazy dog' in the following sentence The quick brown fox jumped over the lazy dog Bold, Italics, and Underline the words 'quick brown fox jumped' in the following sentence The quick brown fox jumped over the lazy dog
  17. 17. MICROSOFT OFFICE PRACTICE QUESTIONS 16rmmakaha@gmail.com QUESTION Cut and Paste Exercise Format the following lines of text as per the instruction column. Use the Cut feature on the text in Paragraph 4 (Dennis’ CD’s and tapes will also be available for purchase.), then Paste it under Paragraph 5 (We would be grateful if you would advertise this concert to be held on Saturday 23rd February 2008, at 7:30 pm.) Dear Sir / Madam Please find enclosed posters advertising the ‘Dennis Marsh and Guests’ concert. Dennis is a well known Maori Entertainer. This will be a wonderful evening, with a variety of excellent entertainment offered. There will be 4 door prizes to be won on the night. Light refreshments will also be available for sale, with homemade sweets and biscuits. Dennis’ CD’s and tapes will also be available for purchase. We would be grateful if you would advertise this concert to be held on Saturday 23rd February 2008, at 7:30 pm. Tickets will be on sale from November 1st 2007. Tickets can be obtained by having a ‘Block Booking’ for which a form is enclosed; by phoning Sally Dale on Ph 525-7859; or by writing to Dennis Marsh Concert c/- 5/63 Oranga Avenue, Onehunga. This concert has been arranged as a Fundraising function for Otahuhu United Association Football Club. Thank you for your support, and we hope to see you there. Kind Regards M Dale On behalf of Otahuhu United A.F.C.
  18. 18. MICROSOFT OFFICE PRACTICE QUESTIONS 17rmmakaha@gmail.com QUESTION Copy and Paste Exercise Format the following lines of text as per the instruction column. Use the Copy feature on the text in at the bottom of the page (,and a price list will be available on the night), then Paste it after the word 'purchase' in Paragraph 4 (Dennis’ CD’s and tapes will also be available for purchase) Dear Sir / Madam Please find enclosed posters advertising the ‘Dennis Marsh and Guests’ concert. Dennis is a well known Maori Entertainer. This will be a wonderful evening, with a variety of excellent entertainment offered. There will be 4 door prizes to be won on the night. Light refreshments will also be available for sale, with homemade sweets and biscuits. Dennis’ CD’s and tapes will also be available for purchase. We would be grateful if you would advertise this concert to be held on Saturday 23rd February 2008, at 7:30 pm. Tickets will be on sale from November 1st 2007. Tickets can be obtained by having a ‘Block Booking’ for which a form is enclosed; by phoning Sally Dale on Ph 525-7859; or by writing to Dennis Marsh Concert c/- 5/63 Oranga Avenue, Onehunga. This concert has been arranged as a Fundraising function for Otahuhu United Association Football Club. Thank you for your support, and we hope to see you there. Kind Regards M Dale On behalf of Otahuhu United A.F.C. , and a price list will be available on the night
  19. 19. MICROSOFT OFFICE PRACTICE QUESTIONS 18rmmakaha@gmail.com QUESTION Type in the following spreadsheet, and format it to look like the sample below. Instructions 1) Type in all text and numbers shown in the spreadsheet below. 2) Format all numbers with appropriate format's). 3) Center the spreadsheet heading "Weekly Income Schedule" across the spreadsheet. 4) Format all text as displayed in the sample below. 5) Create formula's to display a total for each item in the Lunch Bar. 6) Create formula's to calculate the Total Exp (Total Expenditure). 7) Create formula's to calculate the profit. 8) create formula's to calculate the totals for each column. 9) Apply all borders and shading (colour) shown in the sample below, feel free to experiment with your own colour schemes.
  20. 20. MICROSOFT OFFICE PRACTICE QUESTIONS 19rmmakaha@gmail.com QUESTION Type in the following spreadsheet, and format it to look like the sample below. Instructions 1) Type in all text and numbers shown in the spreadsheet below. 2) Format all numbers with appropriate format's). 3) Center the spreadsheet heading "Mike's Furniture Store" across the spreadsheet. 4) Format all text as displayed in the sample below. 5) Create formula's to display a total for each item in the Lunch Bar. 6) Create a formula to calculate the total sales for the Lunch Bar. 7) Apply all borders and shading (colour) shown in the sample below, feel free to experiment with your own colour schemes.
  21. 21. MICROSOFT OFFICE PRACTICE QUESTIONS 20rmmakaha@gmail.com QUESTION To guide the customers in saving for their camera the shop provides the following story. Johan wants to buy a camera. He went to ABSA who suggested a savings account. Calculate how much he can save in 24 months if he saves R100 per month at an interest rate of 3%. He immediately opens the account with R100. A B C D E F G H 1 SERIOUS SAVING 2 Month Balance at beginning of month Interest rate Interest for the month Monthly payment Balance at end of month 3 1 01-Jan-08 R 100.00 3.00% R 0.25 R 100.00 R 200.25 4 2 01-Feb-08 R 200.25 3.00% R 0.50 R 100.00 R 300.75 5 3 01-Mar-08 R 300.75 3.00% R 0.75 R 100.00 R 401.50 6 4 01-Apr-08 R 401.50 3.00% R 1.00 R 100.00 R 502.51 7 8 9 10 12. Average interest 13. Total payments 11 ? ? Follow the instructions to help you with your spreadsheet. N.B. Use formulas or functions to do the necessary calculations. The typing of figures will not gain marks. Create a spreadsheet with headings similar to the diagram. Save it as YourSurnameSaving. Then perform the following operations. 1. Provide the spreadsheet with appropriate headings. Format the headings so they appear as in the diagram. 3 2. Add a heading SERIOUS SAVING and centre it across the selection as it appears in the diagram. 1 3. Fill in the Month beginning on 01-Jan-08 in Column B for 24 months. Note the format of the date. 2 4. Fill in the Interest rate of 3% in Column D for 24 months. 1 5. Fill in the Monthly payment column (Column F) with R100.00 for each month for 24 months. 1 6. In row 3 calculate the Interest for the month (Column E) by multiplying the balance at the beginning of the month by the interest rate and dividing by 12. 1
  22. 22. MICROSOFT OFFICE PRACTICE QUESTIONS 21rmmakaha@gmail.com 7. In row 3 calculate the balance at the end of each month (Column G) by adding the balance at the beginning of that month to the interest for the month and adding the monthly payment. 1 8. Format the currency in columns (C, E, F and G) so that each appears in Rands with TWO decimal places for 24 months. 1 9. In row 4 fill in the balance at the beginning of the month (Column C). It is the same as the balance at the end of the previous month. 1 10. Using autofill pull the formulaes down for 24 months. 11. Highlight with red shading how much he has in Dec 2009 after he has saved for 24 months. 1 12. Calculate the average interest that will be paid over the TWO years (average of Column E). 2 13. Calculate the total amount of payments that will be paid over the 24 months (total of Column F). 2 14. Format the column widths so that the spreadsheet acquires a neat appearance. The columns must be wide enough to show the figures. 1 15. Using the chart component of the spreadsheet package create a graph showing the months and the increasing end of month balances from the beginning of 2008 to the end of 2008 as shown in the illustration. Note the type of graph, labels, formatting on the axises, orientation, etc. 8 16. Save the work as YourSurnameSaving. Increasing balance R 0 R 200 R 400 R 600 R 800 R 1,000 R 1,200 R 1,400 01-Jan-08 01-Feb-08 01-Mar-08 01-Apr-08 01-May-08 01-Jun-08 01-Jul-08 01-Aug-08 01-Sep-08 01-Oct-08 01-Nov-08 01-Dec-08 Month Amount
  23. 23. MICROSOFT OFFICE PRACTICE QUESTIONS 22rmmakaha@gmail.com QUESTION Instructions to download the file needed to perform this practice question. Go to the web link below to download: http://www.4shared.com/office/YaAkRvQF/Prices.html A client wants to buy FOUR cameras. 1. In the file Prices look at the Price List Cameras worksheet. Find the prices of digital cameras. You may select any FOUR cameras or FOUR of the same kind of camera. 2. Create a quotation for him in Excel in the worksheet Quotation. Use the quotation format of an invoice as shown below. 3. Be sure to put in the Product Code, Description, Quantity, Unit Prices and Totals. Then calculate the Sub-Total, VAT and Total Solution. Copy where possible to make keyboarding quicker. 12 4. Use formulas or functions to do the necessary calculations. The typing of figures will not gain marks. 5. Save the file as YourSurnameQuotation. Product Code Description QTY Unit Price Total Sub-Total R - 14% VAT R - Total Amount R - 6. Open the e-mail program which you normally use. Prepare to send the quotation to `rmakaha@gmail.com In the subject line add the word Quotation. Attach the file YourSurnameQuotation to the e-mail. Do not send the e-mail! 3 7. In the body of the email send a polite message to MrBloggs telling him that you have attached his quotation and how you hope your photographic shop can be of service to him. 2 8. In the Prices file, in the worksheet Full Price List, find the cost of the Transcend Card Bus flash memory card reader. In the e-mail inform him of the cost of this card reader. 4 9. End the letter politely with your name. 1
  24. 24. MICROSOFT OFFICE PRACTICE QUESTIONS 23rmmakaha@gmail.com 10. Make a screen dump of the e-mail message with all the details. Copy the screen dump to a word processor program. Save it as YourSurnameEmail. QUESTION Type in the following spreadsheet, and format it to look like the sample below. Instructions 1) Type in all text and numbers shown in the spreadsheet below. 2) Format all numbers with appropriate format's). 3) Center the spreadsheet heading "Mike's Lunch Bar" across the spreadsheet. 4) Format all text as displayed in the sample below. 5) Create formula's to display a total for each item in the Lunch Bar. 6) Create a formula to calculate the total sales for the Lunch Bar. 7) Apply all borders and shading (colour) shown in the sample below, feel free to experiment with your own colour schemes.
  25. 25. MICROSOFT OFFICE PRACTICE QUESTIONS 24rmmakaha@gmail.com QUESTION Excel: Practice 1 RUBRIC 0 3 5 8 10 Less than 25% of items completed correctly. More than 25% of items completed correctly More than 50% of items completed correctly More than 75% of items completed correctly All items completed correctly Each step to complete is considered a single item, even if it is part of a larger string of steps. Objectives: The Learner will be able to: 1. Enter data into an Excel Spreadsheet 2. Apply Currency and Percent formatting to cells at least 75% of the time 3. Use the Function tool to calculate PMT arguments at least 75% of the time 4. Apply formatting to cell text 5. Use Goal Seek command at least 75% of the time Calculate a Car Payment Start Microsoft Excel and type the following labels: In Cell A1 type: Present Value In Cell A2 type: Interest In Cell A3 type: Months In Cell A4 type: Payment Select Column A and format the labels bold Add the following information and format the cells Select Cell B1 and format for Currency In Cell B1 type: 20,000 In Cell B2 type: 6.5 In Cell B3 type: 48 Select Cell B2 and format for Percent: increase or decrease the decimal places if needed Insert Functions Select Cell B4 and use the Function tool to calculate the PMT The Rate (Cell B4) is divided by 12 to get a monthly payment Your equation should look like this: =PMT(B2/12,B3,B1) The payment is a negative number Use Goal Seek What would you meet the goal of a paying $350.00 for 60 months? Save the spreadsheet and name it: Excel Advanced Practice 1 A B C D 1 Present Value $20,000 2 Interest 6.5% 3 Months 48 4 Payment
  26. 26. MICROSOFT OFFICE PRACTICE QUESTIONS 25rmmakaha@gmail.com QUESTION Excel: Practice 2 Objectives: The Learner will be able to: 1. Copy a spreadsheet at least 75% of the time 2. AutoFill a Series with the Autofill command at least 75% of the time 3. Add data to a Summary sheet using Reference links at least 75% of the time 4. Understand Relative and Absolute references Use Cell References Open the sample Excel spreadsheet, Legs, Eggs, and Pigs in a Basket download it here http://www.4shared.com/office/EBV3b3f1/Eggs_Legs_and_Pigs_in_a_Basket.html Initial 100 Increment 15 Date Product Net Quantity Revenue February 17, 2013 Eggs $ 1.50 100 $ 150.00 February 18, 2013 Eggs $ 1.50 115 $ 172.50 February 19, 2013 Eggs $ 1.50 130 $ 195.00 February 20, 2013 Eggs $ 1.50 145 $ 217.50 Add Another Product Copy the Eggs spreadsheet Rename the copied spreadsheet: Fruit Change the Product from Eggs to Fruit Baskets Edit the Data Change the Net: $2.25 Change the Initial: 50 Edit the Increment : 5 Update the Summary Sheet Add the Fruit Basket data to the equations in the Summary Sheet in Cell C3 would be: =Eggs!E6+Legs!E3+Pigs!E3+Fruit!E3 Try It! Test your equations. Do they work? Save the spreadsheet and name it: Excel Advanced Practice 2
  27. 27. MICROSOFT OFFICE PRACTICE QUESTIONS 26rmmakaha@gmail.com QUESTION Excel: Practice 3 Objectives: The Learner will be able to: 1. Use absolute and relative references at least 75% of the time 2. Explain the difference between absolute and relative references 3. Enter data and equations into an Excel Spreadsheet 4. Check the Formula with the Trace Precedents command at least 75% of the time 5. Use What-If Scenarios at least 75% of the time 6. Use Goal Seeking at least 75% of the time Work with Goal Seek and What If Open the sample Excel spreadsheet, Legs, Eggs, and Pigs in a Basket; download it here; http://www.4shared.com/office/EBV3b3f1/Eggs_Legs_and_Pigs_in_a_Basket.html Edit the Data Go to the "Eggs" spreadsheet Type the Initial data: 100 (the same value should be the first value under Quantity) Type the Increment: 5 Create an equation that adds the initial sales plus the previous day's sale, plus the increment. Hint: You can use a relative reference for the first value under Quantity, but you need absolute references for the remainder of the formulas. The equation in cell D7 should be =D6+$B$3 Fill the formula in column D Test your Spreadsheet Change the Initial to 200. Do your subtotals change? Change the Increment to 20. Do your subtotals change? Formula Auditing Go to the Eggs spreadsheet and select Cell E25 Check the formula with Trace Precedents Working with Scenarios Create a What-If scenario for the Best Case where the Initial value in Cell B2 is 200. Create What-If scenario for Worst Case where the Initial value in Cell B2 is 50. Create a What-If scenario for the Expected Case where the Initial value in Cell B2 is 100. Working with Goal Seek Apply Goal Seeking to Cell E25 What are the changes to the Initial and the Increment if the goal for Cell E25 is $5000? Save the spreadsheet and name it: Excel Advanced Practice 3
  28. 28. MICROSOFT OFFICE PRACTICE QUESTIONS 27rmmakaha@gmail.com QUESTION Excel: Practice 4 Objectives: The Learner will be able to: 1. Copy worksheets 2. Use AutoFilter and display select filtered data at least 75% of the time 3. Use Subtotal Function at least 75% of the time 4. Group and Outline at least 75% of the time 5. Create a PivotTable at least 75% of the time Use the Data Tools Open the sample Excel spreadsheet, Sales: download it from here http://www.4shared.com/office/OQfmw-AQ/Sales.html Filter the data Make a COPY of the original data worksheet and rename it: Sales Filtered. Select the first row with the labels and go to Data ->Filter Filter the Category: Educational Filter the Class: Excel Subtotal the data Make another Copy of the Original Data worksheet and rename it: Subtotal by Rep Select the entire spreadsheet and Go to Data-> Sort Sort by Sales Rep Select the entire spreadsheet and Go to Data-> Subtotal Select Sales Rep for the first group Sum for the Function Add the Sum to the Amount for each Sales Rep Use the Subtotal Outline Make another Copy of the Original Data worksheet and rename it: Subtotal by Month Select the entire spreadsheet and Go to Data-> Sort Sort by Month Select the entire spreadsheet and Go to Data-> Subtotal Select Month for the first group Sum for the Function Add the Sum to the Amount for each Month Create a Pivot Table Make another Copy of the Original Data worksheet and rename it: Pivot by Month Select the entire spreadsheet and Go to Insert-> PivotTable Use the Month Field in the Columns Use the Category Field in the Rows Use the Amount for the Data Change the Values from Count to Sum Save the spreadsheet and name it: Excel Advanced Practice 4
  29. 29. MICROSOFT OFFICE PRACTICE QUESTIONS 28rmmakaha@gmail.com QUESTION Excel: Practice 5 Objectives: The Learner will be able to: 1. Enter and format labels and data at least 75% of the time 2. Use Subtotal Function at least 75% of the time 3. Group and Outline at least 75% of the time 4. Insert a VLookup reference at least 75% of the time 5. Refer to a Lookup Array at least 75% of the time Create a Sales spreadsheet Open a new worksheet and rename it Bonus Add the following labels across Row 1: Add the names of the sales reps in Column A: Alex, Connie, Elizabeth, and Niki. Add the following sales data in Column B. Format Column D for currency and Column E for percent Add the following data: A B C D E F 1 Reps Sales Bonus Percent Goal Percent Bonus Check 2 Alex $ 3,500.00 $2,500 5% 3 Connie $ 8,310.00 $5,000 10% 4 Elizabeth $ 8,170.00 $7,500 15% 5 Niki $13,560.00 $10,000 20% 6 Deeter $ 3,500.00 Name the Range: Select cell D1 through E5 and use the Name Box to name the range: Sales Calculate the Bonus Percent with the Sales Lookup table Select cell C2 and go to Formulas-> Insert Function From the category list, choose Lookup and Reference, find VLookup The first argument asks: "Where is the data?" The sales data for Alex is Cell B2. The second argument asks: "Where is the look up table?” For the range, type the name "Sales" (or use the red, white and blue Find button to go to the spreadsheet to select the cells D1 through E5) The third argument asks: “Where are the answers?” In our two column Sales table, the correct percents are located in Column 2. Calculate the Bonus Check Now all of the pieces are in place to figure out how much bonus the sales reps receive. Select Cell F2 and enter the following equation =B2*C2 Save the spreadsheet and name it: Excel Advanced Practice 5
  30. 30. MICROSOFT OFFICE PRACTICE QUESTIONS 29rmmakaha@gmail.com QUESTION 1. The Car Payment You see an ad for a used car that you would like to buy. The ad says that the dealer will give anyone a $500 trade in on his or her old vehicle. The asking price for the car (before trade-in) is $4,000. They will offer you a 4% interest rate for a 3-year loan. What is the amount you need to finance? Use the PMT function to determine what your monthly payments will be. Copy the work, and then use the Goal Seek tool to determine what the asking price of the car, before trade-in, would have to be to make a monthly payment of $70. Show both scenarios in your worksheet. 2. The CS110 Grade Book Recreate the table shown below. Determine the average for each student’s final grade. Alphabetize the list. Using the Lookup formula, calculate the letter grade for each student whereby anything over 90 is an A, 80 is a B, 70 is a C, 60 is a D and anything lower is an F. Chart the final grades in a bar chart. 3. Vacation Budget Before you create the worksheet in Excel, explain where you want to go and what kind of activities you would like to do while you are there. What is your proposed budget? Set up your worksheet for transportation costs (airfare, car rental, trains, etc.), accommodations, food, sightseeing and shopping. Include any other activities you might enjoy. Include a 10% contingency plan for emergencies. 4. Class Make-up Create a chart for each: There are 28 students in a class. 10 are freshmen, 8 sophomores, 4 juniors, and 1 senior. 5 people did not answer the question; There are 11 men and 17 women – do a pie chart for this. If only 23 of the students did the homework assignment, what percent of the class is that? Another pie chart. Name Exam 1 Exam 2 Exam 3 Final Final Grade Letter Grade WAZARA 80 88 87 94 SAZAWANA 99 92 96 100 DEDE 85 99 82 95 EMEKA 56 76 74 70 BERE 45 35 56 60 CHAMA 100 90 95 100 MAMBO 75 88 97 89 RUTENDO 90 90 85 89
  31. 31. MICROSOFT OFFICE PRACTICE QUESTIONS 30rmmakaha@gmail.com QUESTION 1. Start Microsoft Excel and type the following spreadsheet exactly as shown (follow the column and row headings as a guide). You can either print out the following instructions or have two windows open (Microsoft Excel - your spreadsheet, and your browser with these instructions). A B C D E F 1 To track ICA modules 2 3 Name: 4 Date: 5 Course Records 6 7 Modules Participants SAT UNSAT SAT Average 8 Word 855 719 9 Excel 875 625 10 Concepts 820 750 11 E-mail 860 800 12 13 14 Overall Average of SAT’s: 2. Enter your name and today's date in the spaces shown on the spreadsheet. 3. Adjust the column widths to accommodate the longest entries in each of the columns. 4. Underline the column labels (Participants, SAT, UNSAT and SAT Average). 5. Enter a formula in D8 to calculate the number of participants who received a mark of UNSAT in Word (# of participants minus SAT). Copy this formula to D9, D10, and D11 to calculate the number of students who have received a mark of UNSAT in Excel, Concepts, and E-mail. 6. Enter a formula in E8 to calculate the number of SAT’s as a percent (SAT divided by Participants). Copy this formula to E9, E10, and E11. 7. Define a range named percent to all the percent values in column E. 8. Display the values in E8 through E11 as one decimal and add a percent sign. 9. Enter a function in E14 to calculate an average percent of all tests combined. Use the range name percent in the function argument. 10. Italicize the overall average value in E14 and the "Overall Average of SAT’s" label in A14. 11. Move the label Course Records to C5 and bold and underline it. 12. Center the values in B8 to B11, C8 to C11. 13. Use ChartWizard to create a pie chart using the default chart sub-type with the top left corner in A18. Show the # of SAT’s and the # of UNSAT’s for the Word test. Make sure that the legend is moved to the left hand side of the pie chart. Add the following title: Word Test Results. 14. Save the file as EXCELPRACTICE 15. Close the file and exit Microsoft Excel.
  32. 32. MICROSOFT OFFICE PRACTICE QUESTIONS 31rmmakaha@gmail.com QUESTION a) Create a spreadsheet with the following entries: B2 = CHICKEN INN A4 = FOOD ITEM A5 = PORTION CHIPS A6 = SADZA & STEW A7 = RICE & CHICKEN A8 = HAMBURGER A9 = SOFT DRINKS C10 = SUB TOTAL C11 = SUB TAX @ 15% C12 = TOTAL COST B4 = QUANTITY B5 = 3 B6 = 1 B7 = 1 B8 = 2 B9 = 3 C4 = UNIT COST C5 = $135.00 C6 = $180.00 C7 = $200.00 C8 = $170.50 C9 = $65.00 D4 = COST AND PERFORM THE FOLLOWING: i. Make B2 bold, underlined and size 16. ii. Make all headings, i.e. A4 – D4, bold. iii. Put borders on all entries of the sheet. iv. Save document as Qn2data and print it. (10 marks) b) Input the formulae for the cost price of each item D5 – D9(5 marks) c) Input the formulae for the calculated amounts for subtotals, sales tax and total cost in D10 – D12 respectively. (3 marks) d) Create the Pie Graph for the Food Item and Quantity Columns. The pie chart should have an appropriate title, legend, and each portion should show the percentage occupied by each item. (6 marks) e) Save the document as Qn2chicken and print it.(1 mark) f) Show formulas you have used in a new sheet and save it as formulas. (5 marks) All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.
  33. 33. MICROSOFT OFFICE PRACTICE QUESTIONS 32rmmakaha@gmail.com QUESTION Create a spreadsheet using the following information. You have been asked to prepare a spreadsheet to show the profit and loss figure for the last financial year. The profit and loss should be shown as a dollars and as a percentage. 1) Enter the raw data below, applying as many presentation Features (Font, Font Size, Font Colour, Number Formats and Colour, Cell Shading, Text Rotation, etc) to it as you wish. 2) Apply appropriate number formats to your numbers. 3) Center your spreadsheet horizontally on the page 4) Give your spreadsheet an appropriate title and center it across your spreadsheet. 5) Select the best page orientation for your spreadsheet. 6) Adjust the column width and row height to suit the layout you have selected. 7) Create formula's to calculate the profit / loss as a currency for each month. 8) Create formula's to calculate the profit / loss as a percentage for each month. 9) Create formula's to calculate the Annual Totals for the Income, expenditure, and profit / loss. 10) Create a formula to calculate the profit / loss for the whole year. 11) Setup an appropriate header for this spreadsheet. 12) Setup a page number for this spreadsheet and place it in the footer. Month Income Expenditure March 1259.9 1410.45 April 1163.98 1499.10 May 1533 1370.25 June 1774 1440.8 July 1631 1530.25 August 1658 1490.55 September 1781 1369 October 1821.54 1420 November 2233.82 1611.81 December 2537.22 1577.63 January 1650 1423.98 February 1623 1598.12
  34. 34. MICROSOFT OFFICE PRACTICE QUESTIONS 33rmmakaha@gmail.com QUESTION Create the following Table in Excel; RollNo Name Math English Science Total Result Division Note: Pass Marks Should be 50 and total, result should be computed using formula. Those who failed won’t have division and compute the division of rest using formula in next sheet (next sheet should contain only Rollno and Division while the first sheet will contain columns as given above except Division). Also validate marks – should not contain more than 100 or less than 0. If so persist warning information. Solution: Well, the question asks us to create two sheets – the first with RollNo, Name, Math, English, Science, Total and Result and the second sheet with RollNo and Division. Enter the headings as asked in sheet1 and sheet2. Enter formula to calculate Total (F2) on Sheet1: = C2 + D2 + E2 Enter Formula to calculate Result (G2) on Sheet1: = IF (OR(C2<50, D2<50, E2<50), “Fail”, “Pass”) [ If any of the marks is less than 50, the Result is Fail, otherwise, Pass] Alternately, you can use any of the following formula to calculate Result. = IF ( AND( C2>=50, D2>=50, E2>=50), “Pass”, “Fail” ) [ If all of the marks is greater than or equal to 50, Result is Pass otherwise, Fail ] = IF ( MIN (C2:E2)<50, “Fail”, “Pass” ) [ If the minimum marks is less than 50, Result is Fail, otherwise, Pass ] Go to the Sheet 2 and on A2 enter formula =Sheet1!A2 and hit Enter. This will produce on A2 of Sheet2 whatever it was on A2 of Sheet1. Drag the fill handle down to fill the same formula to all the rows existing in Sheet1. On B2 of Sheet2 enter formula to calculate Division: =IF( Sheet1!G2 = “Fail”, “*”, IF ( Sheet1!F2 / 3 >= 75, “First Division”, IF ( Sheet1!F2/3 >= 60, “Second Division”, “Third Division” ))) [ If Result cell of Sheet 1 contains Fail, enter *, otherwise, If Total cell of Sheet1 / 3 (average or percent) is more than or equal to 75, enter First Division, otherwise, if average is more than or equal to 60, enter Second Division and enter Third Division for the rest. ] To set validation on marks: Go to the Sheet 1 and select the cells where marks is entered. Go to Data >> Validation. On Settings tab configure: Allow – whole number; Data – between; Maximum – 100; Minimum – 0 To set warning information, configure Error Alert tab as: Show Error alert after invalid data is entered – checked Style – Warning Title – Invalid Data Entered Error message – The value for this cell must be between 0 to 100 Click OK to apply and close the dialog box.
  35. 35. MICROSOFT OFFICE PRACTICE QUESTIONS 34rmmakaha@gmail.com QUESTION Using a spreadsheet package you have studied, construct T Morongo’s pay slip for December 2008 following the instructions below. Insert a custom footer with your name, subject, course, exam/Test & question number. Save it as Salary advice. (5 marks) SALARY ADVICE FOR DECEMBER 2010 EMPLOYEE : T MARONGO STAFF NO. : 004 DATE : 31 DECEMBER 2010 NEXT PAY DATE : 31 JANUARY 2011 BASIC SALARY p.a.: $ 31200.00 INCOME AMOUNT DEDUCTIONS AMOUNT Basic Salary Pension @ 8% Housing Subsidy P.A.Y.E. Vehicle Allowance U.I.F. Medical Aid Bond Repayment Gross Income Total Deductions Net Salary INSTRUCTIONS i. Housing Subsidy $6000 per year. [2] ii. Car Allowance $100 per month.[2] iii. Pension 8% on Basic Salary.[2] iv. P.A.Y.E. $636.83 [2] v. Medical Aid $70.[2] vi. U.I.F 1% on Basic Salary + Housing Subsidy. [2] vii. Bond Repayment $630.[2] viii. Calculate Net Salary. [4] ix. Format all figures to 2d.p. and insert a z$ currency symbol. [5] x. Insert a custom footer with your name, subject, course, exam/Test & question number. Save it as Salary advice2. [2] All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.
  36. 36. MICROSOFT OFFICE PRACTICE QUESTIONS 35rmmakaha@gmail.com QUESTION a) Create the following worksheet, in landscape format, produce a copy& save it as hotel. (5 marks) Chibhanguza Hotel EMPLOYEE NAME WORKED HOURS RATE PER HOUR CHIHURI CHINYERERE MAKINA MANYERE MBASERA CHIGIJI ZUVA KONDO ANDERSON 59 66 95 78 55 98 123 100 88 220000 110000 330000 450000 250000 329000 222000 161000 176000 TOTAL REQUIRED b) Insert columns for Gross Salary, PAYE, Aids Levy, Housing allowance, Transport allowance and Net Salary (2 marks) c) Given that o PAYE is 16%, o Aids levy is 3%, o Housing allowance is 15%, o Transport allowance is 10% of Gross Salary. i. Calculate the Gross salary, ii. PAYE, iii. Aids Levy, iv. Housing allowance, v. Transport allowance and vi. Net Salary.(8 marks) d) Calculate the totals and save the worksheet as Hotel 2. (2 marks) e) Produce a column graph that shows Employee name and Net salary, save the worksheet as colgraph. (5marks) f) Show all formulas you have used in a new sheet. Adjust the column width so that the formulae are displayed in full and the sheets fits into one side of A4 landscape format and save it as formulas. [3 marks] All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.
  37. 37. MICROSOFT OFFICE PRACTICE QUESTIONS 36rmmakaha@gmail.com QUESTION A furniture shop sells furniture to customers on credit. The credit terms request the customer to make a deposit of 25%. The balance after the total deposit is paid in monthly installments over 24 months without interest. The shop customers & furniture credit values are: Name Furniture value Deposit Balance Monthly installment Farai Itai Sibongile Isaac Fundai Shingai Mary $85 000.00 $55 000.00 $90 000.00 $63 700.00 $95 700.00 $65 800.00 $95 900.00 a) Design a spreadsheet of the data above& save it as Furniture. [3 marks] b) Make all titles bold and shade the cell background for titles in light grey color. [3 marks] c) Format the furniture value to zero decimal point. [2 marks] d) Use formulae to calculate values for deposit, balance & monthly installments. [12 marks] e) Sort the sheet in alphabetical order of names. [3 marks] f) Insert borders on all entries & save the sheet as Furniture2 [2 marks] g) ON A NEW SHEET,Create a fully labeled, i. Column graph [5 marks] ii. Bar Chart [5 marks] iii. Pie Chart [5 marks] Using the name and value of furniturecolumns&SAVE IT AS GRAPHS. h) Show formulas you have used for deposit, balance & monthly installment in a new sheet and save it as formulas. [10 marks] All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.
  38. 38. MICROSOFT OFFICE PRACTICE QUESTIONS 37rmmakaha@gmail.com QUESTION a) Create a spreadsheet with the following entries & save it as ENG1 [5 marks]: ENGINEERS’ SALARIES Engineer’s Name Hours worked Rate per hour Salary Eng.Mudehwe Eng.Bejera Eng.Mudzuri Eng.Muzawazi Eng.Zhawari Eng.Mutekede 180 300 500 200 300 120 $1000 $2000 $2500 $1500 $2500 $2000 Perform the following: a. bold & underline the title [2 marks] b. make all heading bold [2 marks] c. put borders on all entries of the sheet [ 2 marks] d. Save the worsheet& print it. [ 1 mark] b) Given that salary = hours worked multiplied by rate per hour, calculate the salary. [6 marks] c) Add the following Engineers to the worksheet: [2 marks] Eng.Mavhunga Eng.Bepete 500 hours 600 hours $3000 per hour $3500 per hour d) i) Calculate the total number of hours worked & the total amount paid to all the Engineers. [ 4 marks] ii) Format rate per hour & salary to zero decimal point. [1 mark] e) Create a pie chart for the Engineers’ names & the hours worked columns. The pie chart should have an appropriate title legend and each portion should show the percentage of hours accumulated by each Engineer. [5 marks] Save the worksheet & print it. f) Show all formulas you have used in a new sheet, and save it as formulas. [10 marks] All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.
  39. 39. MICROSOFT OFFICE PRACTICE QUESTIONS 38rmmakaha@gmail.com QUESTION Create a spreadsheet using the following information. You have been asked to prepare a spreadsheet using the results of a survey on the types of fizzy drinks people prefer. 3000 people where asked what their favorite fizzy drink is, and what their next preference would be if their favorite was not available. 1) Enter the raw data below, applying as many presentation Features (Font, Font Size, Font Colour, Number Formats and Colour, Cell Shading, Text Rotation, etc) to it as you wish. 2) Apply appropriate number formats to your numbers. 3) Center your spreadsheet horizontally on the page 4) Give your spreadsheet an appropriate title and center it across your spreadsheet. 5) Select the best page orientation for your spreadsheet. 6) Adjust the column width and row height to suit the layout you have selected. 7) Create formula's to calculate the percentage of the total number of people surveyed that preferred a specific fizzy drink as their first preference. 8) Create formula's to calculate the percentage of the total number of people surveyed that preferred a specific fizzy drink as their second preference. 9) Setup an appropriate header for this spreadsheet. 10) Setup a page number for this spreadsheet and place it in the footer. Drink 1st Preference 2nd Preference Pepsi 342 403 Coca Cola 359 367 7Up 238 290 Lift 215 190 Mountain Dew 321 311 Fanta 103 80 Ginger Beer 180 380 Leed Lemonade 217 120 Lemonade 215 105 L&P 425 414 Vanilla Coke 203 67 Don't Knows 182 273
  40. 40. MICROSOFT OFFICE PRACTICE QUESTIONS 39rmmakaha@gmail.com QUESTION Instructions to download the file needed to perform this practice question. Go to the web link below to download: http://www.4shared.com/file/peStSj9F/Practice1.html
  41. 41. MICROSOFT OFFICE PRACTICE QUESTIONS 40rmmakaha@gmail.com
  42. 42. MICROSOFT OFFICE PRACTICE QUESTIONS 41rmmakaha@gmail.com QUESTION Instructions to download the file needed to perform this practice question. Go to the web link below to download: http://www.4shared.com/file/ITjcfXiw/Practice2.html
  43. 43. MICROSOFT OFFICE PRACTICE QUESTIONS 42rmmakaha@gmail.com
  44. 44. MICROSOFT OFFICE PRACTICE QUESTIONS 43rmmakaha@gmail.com
  45. 45. MICROSOFT OFFICE PRACTICE QUESTIONS 44rmmakaha@gmail.com QUESTION Instructions to download the file needed to perform this practice question. Go to the web link below to download: http://www.4shared.com/file/cVpnJIRT/Practice3.html
  46. 46. MICROSOFT OFFICE PRACTICE QUESTIONS 45rmmakaha@gmail.com
  47. 47. MICROSOFT OFFICE PRACTICE QUESTIONS 46rmmakaha@gmail.com QUESTION Instructions to download the file needed to perform this practice question. Go to the web link below to download: http://www.4shared.com/file/-5Hsf7m2/Practice4.html
  48. 48. MICROSOFT OFFICE PRACTICE QUESTIONS 47rmmakaha@gmail.com QUESTION Instructions to download the file needed to perform this practice question. Go to the web link below to download: http://www.4shared.com/file/XnkojXlx/Practice5.html
  49. 49. MICROSOFT OFFICE PRACTICE QUESTIONS 48rmmakaha@gmail.com QUESTION COURSEWORK MARKSHEET a) Using a spreadsheet package you have learnt, type the above mark sheet. Save as marks and print a copy. (10 Marks) b) Calculate the missing figures (1 decimal point) using formulae. Save as marks2 and print a copy. (15 marks) THEORY PRACTICAL TESTS ASSIGNMENTS ASSIGNMENTS NAMES 1 2 20% 1 2 15% 1 2 25% MAKWIRO 73 55 - 89 50 - 90 60 - GORONGA 74 55 - 75 54 - 85 65 - BANGO 77 55 - 70 63 - 80 70 - MAKAHA 55 73 - 66 65 - 75 75 - MEKI 60 58 - 70 70 - 60 92 - MAPHOSA 85 51 - 40 63 - 75 80 - MADI 63 - 53 83 - 75 85 - LIMA 50 53 - 29 39 - 50 63 - DAUDI 75 41 - 70 61 - 59 49 - AVERAGE HIGHEST LOWEST
  50. 50. MICROSOFT OFFICE PRACTICE QUESTIONS 49rmmakaha@gmail.com QUESTION Please set up a spreadsheet using the following information. Do not put any lines or borders on it yet. Names Weight peaches Weight plums Weight oranges Total weight 80Linda 73Joseph 01Rufaro 78Simbai 85Langton 100 34 25 164 290 50 212 25 167 0 0 21 33 74 3 i. Save it as Qn-fruits1. [5 marks] ii. Use the Sum formula to calculate the Total weight (kg) of fruit packed by each worker. [5 marks] iii. Format all the numbers as integer (2 decimal places). [1 mark] iv. Separate employee names & their payroll numbers, by inserting 2 columns after the Names column & insert the headings Employees & Payroll Number. Enter the information into the 2 columns. (See example below). Employees Payroll Number Linda Joseph Etc 80 34 Etc v. Center align the Payroll Number heading & the numbers in the column. (1 mark) vi. Delete the Names column (1 mark) vii. Add a title WEEKLY PRODUCTION FIGURES in bold, font size 16 above the spreadsheet. [2 marks] viii. Add rows at the bottom of the worksheet and label them AVERAGE, MAXIMUM & MINIMUM. [3 marks] ix. Calculate the average, maximum & minimum values for the columns containing weights only. [6 marks]. x. Add shading to the column headings and borderlines to the full table. (Include the column headings but not the title in the border). [2 marks] xi. Set up the spreadsheet ready for printing in landscape format [1 mark]. xii. Save the worksheet as Qn-fruit2. [1 mark] xiii. Create a pie chart titled (EMPLOYEE PAYROLL NUMBERS) for the Employees & Payroll Number columns only. Do not show a legend on your chart. Data labels indicating percentages should be displayed. Display the chart as a new sheet & print it. [5 marks] xiv. Change the spreadsheet to display formulae you have used. Adjust the column width so that the formulae are displayed in full and the sheets fit into one side of A4 landscape format. Save the worksheet as formulas in landscape format. [5 marks] All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.
  51. 51. MICROSOFT OFFICE PRACTICE QUESTIONS 50rmmakaha@gmail.com QUESTION Use a new workbook & construct a worksheet with the data given & save it as LYONS. [5 marks] LYONS INC. Orange JUICE sales PRODUCT COST PRICE PER LITRE MARK UP PER ITEM 35% SELLING PRICE LITRES SOLD TOTAL INCOME PROFIT Cascade Quench Xtra Sun Splash House brand 3.75 3.65 4.25 1.50 1.50 234 345 456 123 245 TOTAL AVERAGE HIGHEST LOWEST INSTRUCTIONS Markup= Cost price/Litrex 35% Selling price= Cost price/Litre + Mark up Total income= Litres sold x Selling Price Profit = Total income – (Cost price/LitrexLitres sold) a) The MARKUP % (35%) must be inserted in a separate cell under the heading. USE IT as an absolute cell reference in the formula to calculate the markup per item. [6 marks] b) Calculate the mark up for each item. [5 marks] c) Calculate the selling price for each item. [5 marks] d) Calculate the Total Income for each item. [5 marks] e) Calculate the profit for each item. [5 marks] f) Format the column LITRES SOLD to display the number of litres as integers. The rest of the worksheet must be formatted to display two decimals. [4 marks] g) Use statistical functions to calculate the: o AVERAGE o HIGHEST (MAX) o LOWEST (MIN) for Selling Price column up to Profit Column. [6 marks] h) Show all formulas you have used in a new sheet. Adjust the column width so that the formulae are displayed in full and the sheets fits into one side of A4 landscape format and save it as formulas. [10 marks] i) Under the worksheet Create a pie chart titled PRODUCT COST PER UNIT for Product & Cost price per Litre columns. Data labels indicating percentages should be displayed. [5 marks] j) Put borders neatly on the on the work sheet & save it as LYONS2. [4 marks] All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.
  52. 52. MICROSOFT OFFICE PRACTICE QUESTIONS 51rmmakaha@gmail.com QUESTION (Mail Merge) USING THE DETAILS BELOW, YOU ARE REQUIRED TO: a) Create a data file and save it as primary. b) Create a standard letter and save it as standard. c) Merge the data file and standard letter, and save it as secondary. JAMES KUSHAYA 129 RAKODZI MUTARE NC PURCHASING $250000 15 OCTOBER 1000 HOURS RACHEL MOTSI HURUNGWE COUNCIL BOX 1280 MAGUNJE ND ACCOUNTANCY $300000 20 OCTOBER 1000 HOURS MARY SHAMHU 1352 RUJEKO MARONDERA HND MARKETING $500000 25 OCTOBER 1000 HOURS KAROI POLYTECHNIC COLLEGE PRIVATE BAG 2525 KAROI <<INSERT TODAY’S DATE>> <<INSERT ADDRESS>> DEAR <<X>> INVITATION FOR AN INTERVIEW You are being invited to an interview on <<X>>. The interview fee, which is non refundable, for <<X>>level is <<X>>. The interview starts at <<X>> hours. Yours faithfully B TOSE Registrar
  53. 53. MICROSOFT OFFICE PRACTICE QUESTIONS 52rmmakaha@gmail.com QUESTION Part 1 Type the passage below, font size 12 point, exclude the border, & save it as virus [10 marks] Protect Yourself: Computer Viruses Viruses, Trojan horses & worms are human-made software programs created specifically to wreak havoc on personal computers and networks. The chance of contracting one of these computerviruses over the Internet has increased dramatically. In fact, unless you run anti-virus software, your computer will almost certainly become infected. Typically, you get a virus by opening infected e-mail attachments. Some viruses are relatively harmless to individuals. They just attach themselves to outgoing messages or e-mail themselves to all the contacts listed in your address book. The sudden flood of e-mail overwhelms mail servers, causing the system to crash. Other viruses are more destructive and may lie dormant until a certain date. Then they spring to life to do their dirty deeds. Sometimes a strange message appears on your screen, or data and programs may be modified. In the worst case, all the files on your hard drive may be wiped out. These pernicious programs start on one computer, then replicate quickly, infecting other computers around the world. In 1988 a student at CornellUniversity sent out a virus out by accident, infecting more than 6,000 computers in minutes, nearly bringing the Internet to its knees. More recently, the "I Love You" virus caused over $1 billion in lost productivity as it crippled e-mail systems worldwide. Last year alone, 10,000 new viruses, Trojan horses and worms were unleashed. Part 2 a) Change the font type of the whole document to Courier or Courier new [2 marks]. b) Center the heading, underline it, increase the font size to 20 & change the font type to Tahoma. [4 marks]. c) Perform a word count and type the number of words at the bottom of the passage. [3 marks]. d) Perform Drop caps on every character that begins a paragraph (drop 2 lines).[4 marks] e) Double-space the first paragraph. [3 marks]. f) Insert a footer written page 1 of 1 ,center it & make it bold.[3 marks]. g) Split the passage, excluding the heading, into two columns (with a line between the columns) [4 marks]. h) Replace every occurrence of the wordcomputer with the word PC & every occurrence of the word viruses with the word WORMS. [4 marks] i) Make the 3rd paragraph bold & italic. [2 marks] j) Save it as virus2 & produce a printout. [1 mark].
  54. 54. MICROSOFT OFFICE PRACTICE QUESTIONS 53rmmakaha@gmail.com QUESTION Type the passage below as it is. Use font size 12. [8 marks] what is a Browser? A browser is a computer program that resides on your computer enabling you to use the computer to view WWW documents and access the Internet taking advantage of text formatting, hypertext links, images, sounds, motion, blogs, and other features. Firefox and Internet Explorer are currently the leading "graphical browsers" in the world (meaning they facilitate the viewing of graphics such as images and video and more). There are other browsers (e.g., Mozilla, Safari, Opera). Most offer many of the same features and can be successfully used to retrieve documents and activate many kinds of programs. Browsers all rely on "plug-ins" to handle the fancier files you find on the Web. Plug-ins are sub-programs stored within a browser or elsewhere in your computer especially to support special types of files you may click on. If you click on a link, and your computer does not currently have the plug-in needed for the file you clicked on, you are usually prompted with an opportunity to get the plug-in. Most plug-ins are free, and easy and safe to install on your computer; follow the instructions you are given. The main way in which browsers differ is in the convenience features they offer for navigating and managing the Web and all the URLs you may want to keep track of. Netscape and Internet Explorer both offer the ability to e-mail documents, download them to diskette, print them, and keep track of where you've been and sites you want to "bookmark" or "Add to Favorites" (Microsoft's name bookmarks). a) Save the document as browser. [2 marks] b) Change the case of the main heading to Title Case, Font size 16, double underline & center it. [4 marks] c) Put a border right round the passage & not the page. [4 marks] d) Justify all the paragraphs excluding the main heading. [2 marks] e) Change the font type of paragraph 2 to Bookman Old Style, font size 14. [2 marks] f) Divide the passage into 2 columns with a line between. [3 marks] g) Drop cap all the paragraphs in your document excluding the headings. [3 marks] h) Change the line spacing of the entire document to 1.5 lines. [2 marks] i) Save the document as browser2.
  55. 55. MICROSOFT OFFICE PRACTICE QUESTIONS 54rmmakaha@gmail.com QUESTION Draw the following flowchart using drawing tools in your word processing program, or any other package you are familiar with. Use font type Agency FB& font size 11 for text inside the shapes. [15 marks] PROCEDURE FOR HYPOTHESIS TESTING Formulation of the hypothesis Identification of the distribution Determining rejection & acceptance region Calculation of test statistics from data collected Make a statistical decision Do not reject the null hypothesis Reject the null hypothesis Conclude null hypothesis may be true Conclude alternative hypothesis is true
  56. 56. MICROSOFT OFFICE PRACTICE QUESTIONS 55rmmakaha@gmail.com QUESTION a) Reproduce the following worksheet & save it as monthly sales, insert a title Half Yearly Sales & produce a print out (5 marks) Names January February March April May June Mr. Dube 20000 10000 1000 100000 60000 150000 Mr. Moyo 25000 12000 8000 200000 50000 250000 Mr. Sibanda 30000 18000 16000 300000 40000 350000 MsNcube 35000 22000 32000 400000 30000 450000 MsSibanda 20000 20000 23000 22000 23000 240000 Mr. Zuze 40000 24000 64000 500000 20000 650000 Mr. Jazi 45000 28000 128000 600000 10000 750000 Mr. Mugara 50000 32000 4000 700000 70000 850000 Mrs. Madyira 55000 34000 12000 800000 80000 950000 Mr. Kotso 60000 40000 74000 900000 90000 200000 TOTAL - - - - - - AVERAGE - - - - - - HIGHEST - - - - - - LOWEST - - - - - - b) Calculate the missing figures using formulae & embolden them. (12 marks) c) Produce a column graph on a new sheet showing the heading Monthly sales for 6 months. [4 marks] d) Print the worksheet with formulae & save it as formulae. It should fit on one sheet. [4 marks] All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.
  57. 57. MICROSOFT OFFICE PRACTICE QUESTIONS 56rmmakaha@gmail.com QUESTION a) Reproduce the following worksheet & save it as IT-Costing, insert a title Computer Consumables Costing & produce a print out (5 marks) Product Description Cost price Mark up Selling price Gross profit Storage Expenses Net Profit/loss 40 GB disk Drive CD Writer TV Tuner Card Sound Card Video Card Multimedia Speakers Keyboard Mouse Mouse pad 800000 1300000 1500000 300000 800000 400000 100000 250000 80000 10000 12000 10% 20% 15% 20% 15% 30% 20% 20% 25% 20% 10% 5000 120000 110000 40000 30000 25000 12000 15000 18000 9000 10000 Total b) Insert the currency symbol on cost price, selling price, gross profit, totals & net profit/ loss and format to 2 decimal places. (5 marks) c) Use given mark up percentages & calculate the selling price, gross profit, net profit & totals. Save the worksheet as IT-costing2 & produce a print out. (15 marks) d) Change the spreadsheet to display formulae you have used. Adjust the column width so that the formulae are displayed in full and the sheet fits into one side of A4 landscape format. Save the worksheet as formulas in landscape format. [5 marks] All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.
  58. 58. MICROSOFT OFFICE PRACTICE QUESTIONS 57rmmakaha@gmail.com QUESTION TYPE THE PASSAGEbelow, font size 14 point, & save it as Internet [5 marks] What is the Internet? The Internet is a network of networks, linking computers to computers sharing the TCP/IP protocols. Each runs software to provide or "serve" information and/or to access and view information. The Internet is the transport vehicle for the information stored in files or documents on another computer. It can be compared to an international communications utility servicing computers. It is sometimes compared to a giant international plumbing system. The Internet itself does not contain information. It is a slight misstatement to say a "document was found on the Internet." It would be more correct to say it was found through or using the Internet. What it was found in (or on) is one of the computers linked to the Internet. Part 2 a) Change the font type of the passage to Comic Sans MS [2 marks]. b) Center the heading, underline it, increase the font size to 20 & change the font type to Algerian. [4 marks]. c) Move paragraph 1 below paragraph 2, such that paragraph 2 becomes paragraph 1 & paragraph 1 becomes paragraph 2. [2 marks] d) Perform a word count on the passage and type the number of words at the bottom of the passage. [3 marks]. e) Perform Drop caps on every character that begins a paragraph (drop 3 lines). [4 marks] f) Double-space the first paragraph. [3 marks]. g) Insert a footer written Internet, center it & italicize it. [3 marks] h) Put a border right round the passage & not the page. [2 marks] i) Replace every occurrence of the word Internet with the word INTERNET. [4 marks] j) Make the 1st paragraph bold & italic. [2 marks] k) Save it as Internet2 & produce a printout. [1 mark].
  59. 59. MICROSOFT OFFICE PRACTICE QUESTIONS 58rmmakaha@gmail.com QUESTION PART 1 Type the passage below, font size 10 point, & save it WWW [10 marks] What is the World Wide Web and what makes it work? The WWW incorporates all of the Internet services above and much more. You can retrieve documents, view images, animation, and video, listen to sound files, speak and hear voice, and view programs that run on practically any software in the world, providing your computer has the hardware and software to do these things. When you log onto the Internet using a web browser (e.g., Internet Explorer, Fire fox, Mozilla, Netscape, Opera, Safari), you are viewing documents on the World Wide Web. The basic foundation on which the WWW function is the programming language called HTML. It is HTML and other programming imbedded within HTML that make possible hypertext. Hypertext is the ability to have web pages containing links, which are areas in a page or buttons or graphics on which you can click your mouse button to retrieve another document into your computer. This "click ability" using Hypertext links is the feature, which is unique and revolutionary about the Web. How do hypertext links work? Every document or file or site or movie or sound file or anything you find on the Web has a unique URL (uniform resource locator) that identifies what computer the thing is on, where it is within that computer, and its specific file name. (More explanation on the structure of URLs.) Every Hypertext link on every web page in the world contains one of the URLs. When you click on a link of any kind on a Web page, you send a request to retrieve the unique document on some computer in the world that is uniquely identified by that URL. URLs are like addresses of web pages. A whole cluster of internationally accepted standards (such as TCP/IP and HTML) make possible this global information retrieval phenomenon that transcends all political and language boundaries. Part 2 a) Change the font type of the whole passage to Arial [2 marks]. b) Center the two headings, underline, set the font size to 12 & change the font type to Arial Black. [4 marks]. c) Perform a word count and type the number of words at the bottom of the passage. [3 marks]. d) Perform Drop caps (on the first 2 paragraphs) on every character that begins a paragraph (drop 2 lines). [2 marks] e) Justify the 3rd paragraph excluding the heading. [2 marks] f) Make the line spacing of the second paragraph 1.5 lines. [3 marks]. g) Insert a Header written, World Wide Web,align it to the right. [3 marks]. h) Split the passage, excluding the heading, into two columns (with a line between the columns) [4 marks]. i) Insert footer with your name, subject & course. [1 mark] j) Insert a page number at the top left of the page [1 mark] k) Engrave the last 5 lines of the last paragraph (paragraph3). [5 marks] l) Save your document as www2 & produce a print out.
  60. 60. MICROSOFT OFFICE PRACTICE QUESTIONS 59rmmakaha@gmail.com QUESTION PART 1 Type the passage below, font size 12 point, & save it as Cards [10 marks] COMPUTER CARDS Cards are components added to computers to increase their capability. When adding a peripheral device makes sure that your computer has a slot of the type needed by the device. Sound cards Allow computers to produce sound like music and voice. The older sound cards were 8 bit then 16 bit then 32 bit. Though human ear can't distinguish the fine difference between sounds produced by the more powerful sound card they allow for more complex music and music production. Colour cards Allow computers to produce colour (with a colour monitor of course). The first colour cards were 2 bits, which produced 4 colours [CGA]. It was amazing what could be done with those 4 colours. Next came 4 bit allowing for 16 [EGA and VGA] colours Then came 16 bit allowing for 1064 colours and then 24 bit which allows for almost 17 million colours and now 32 bit is standard allowing monitors to display almost a billion separate colours. Video cards Allow computers to display video and animation. Some video cards allow computers to display television as well as capture frames from video. A video card with a digital video camera allows computers users to produce live video. A high speed or network connection is needed for effective video transmission. Network cards Allow computers to connect together to communicate with each other. Network cards have connections for cable, thin wire or wireless networks. Part 2 a) Change the font type of the whole document to Bookman Old Style [2 marks]. b) Center the heading & subheadings, underline, and change font size to 18 & font type to Rockwell. [4 marks]. c) Perform a word count and type the number of words at the bottom of the passage. [1 mark]. d) Perform OR put BULLETS on every paragraph (exclude the sub-heading). [2 marks] e) Double-space & justify the 3rd paragraph. [2 marks]. f) Emboss paragraph 4 including its subheading. [3 marks] g) Insert a footer written computer cards. [1 mark] h) Justify & put a background color of light grey on paragraph 2 including its heading. [4 marks] i) Split the passage, into two columns (with a line between the columns). [4 marks] j) Replace every occurrence of the wordcolourswith the word COLORS. [4 marks] k) Toggle case the last paragraph & its subheading. [2 marks] l) Save it as cards2 & produce a printout. [1 mark].
  61. 61. MICROSOFT OFFICE PRACTICE QUESTIONS 60rmmakaha@gmail.com QUESTION PART 1 Type the passage below, font size 12 point, & save it as CompSystem. [10 marks] The Four Operations of a Computer System Input Home computers are microcomputers. Input is supplied to the microcomputer with the use of a keyboard, a mouse, or another input device. These input devices may be called peripheral devices. Processing Processing is done inside the computer in an area called the central processing unit (CPU). Processing is the conversion of input to output. Storage Storage refers to holding information somewhere. RAM, Random Access Memory, is short-term memory. It is volatile memory because the memory is automatically "erased" when the power is turned off or interrupted. The RAM memory is located inside the computer case on the motherboard. A motherboard is not the keyboard. The keyboard is what you type with. A motherboard holds RAM memory, electronic circuits and other computer parts including the central processing unit. ROM, Read-Only-Memory, is not volatile meaning the memory is still there when power is interrupted or turned off. When the computer is turned back on again, ROM memory is still in storage on the internal hard disk. Output Output is the result of a computer process. Output may be viewed on a monitor screen, heard through speakers, printed on printers, and so forth. Output devices may be considered hardware and are also considered to be peripheral devices. Part 2 a) Change the font type of the passage to Tahoma. [2 marks]. b) Center the heading, underline it, increase the font size to 18 & change the font type to Bookman Old Style. [4 marks]. c) Perform a word count and type the number of words at the bottom of the passage. [2 marks]. d) Perform Drop caps on every character that begins a paragraph (drop 2 lines). [4 marks] e) Change the line spacing of paragraph 3 to 1.5 lines & center align the paragraph & its heading. [3 marks] f) Insert a footer written The Four Operations of a Computer System. [1 mark]. g) Split the passage, excluding the heading, into two columns (with a line between the columns) [4 marks]. h) Double underline all subheadings & increase font size to 16. [4 marks] i) Create a table with 4 columns & 2 rows. Enter headings: Input, output, software & storage, and give 2 examples of each. Bold the headings. [4 marks] j) Save it as Compsystem2 & produce a print out
  62. 62. MICROSOFT OFFICE PRACTICE QUESTIONS 61rmmakaha@gmail.com QUESTION PART 1 Type the passage below, font size 12 point, & save it as System. [10 marks] A Basic Computer "System" A computer system refers to the computer AND all of its equipment. Equipment like speakers, printer, keyboard, scanner, etc. is called peripheral equipment, sometimes shortened to "peripherals". The central processing unit (CPU) is considered to be "the computer". Without peripheral equipment (such as monitor, printer, speakers, etc.) for input and output the microcomputer (home computer) will not be able to do anything you find useful. Your computer system cannot help you type a letter unless you have some type of software (program) to do this. A “word processing” program handles most typing. A software program for your computer can be purchased at stores like Office Depot, Staples, and computer stores. Check your local telephone directory for a computer store in your area. Sometimes when you purchase a computer it already has a word processing program installed. If you buy a computer from a large electronics chain store, even if you have to travel out of town, you will get a better price as a rule than buying from a smaller chain store in town. Ask in town first, if they would be willing to match another store's Advertised price... See "Buying A Computer", next Part 2 a) Change the font type of the whole document to Courier or Courier new [2 marks]. b) Center the heading, underline it, increase the font size to 20 & change the font type to Tahoma. [4 marks]. c) Perform a word count and type the number of words at the bottom of the passage. [3 marks]. d) Perform Drop caps on every character that begins a paragraph (drop 3 lines). [2 marks] e) Double-space the first paragraph. [3 marks]. f) Insert a Header written “A basic computer system”, center it. [2 marks]. g) Put a border right round the paragraph 2 & make all the characters inside the border caps or uppercase. [4 marks]. h) Replace every occurrence of the word computer with the word PERSONAL COMPUTER. [4 marks] i) Make the 1st paragraph shadow & italic. [3 marks] j) Save it as system2 & produce a printout. [1 mark].
  63. 63. MICROSOFT OFFICE PRACTICE QUESTIONS 62rmmakaha@gmail.com QUESTION Type the passage below, font size 10 point, & save it as Mac. [12 marks] The Macintosh Computer The Macintosh computer is commonly referred to as a "Mac". Apple Computer has produced a PowerMac, an iMac, and a PowerMac G4, and the PowerMacG5. The operating system of the PowerMac G4 or G5 has undergone revisions. Each major version also has a name: OS X version 10.2.x is Jaguar; version 10.3.x is Panther, and the version 10.4.x is Tiger. The Apple PowerMac computers (the G4 and the G5) have two processors (for parallel processing) instead of just one, and there is space inside the computer to upgrade to 4 hard disks in a RAID array to give more power to thecomputer functioning as a server. Sometimes the computer tower is called a "box" which is a slang word for "the computer". You could say, "There are two processors inside the box." There is software specially designed for the PowerMac computersto help move files from a Windows 98, ME, or 2000 system (XP is not listed on the box) to the Mac OS X. This software is called Move2Mac and is a product of Detto Technologies. I found my copy of the shrink-wrapped software on a shelf at a large Fry's Electronics store. A lot of computer software can be purchased using a credit card with a secure connection over the Web, then downloading that software to your own computer. I prefer having a CD or other disk with the software on the disk. The Macintosh has excelled in the commercial graphics and publishing industries and thousands of people prefer a Mac for home use rather than a PC. The PC computerscurrently have a much greater market share and there are millions in use in homes and businesses throughout the world. When you attend college the college will specify which type of computer, Mac or PC, will be in use at the college for faculty and students. Some colleges use just Mac computers in campus buildings and for the faculty. Other colleges use PCs. (In the following paragraphs I use OS to mean "operating system") Prior to the Macintosh OS X operating system the Macs used an operating system based upon a single processor (computer CPU) which processed data and ran applications using what was called cooperative multitasking. Cooperative multitasking allowed programs to sometimes take control of the central processing unit. Now with the newer Macintosh operating system, OS 10.2.x (Jaguar) and later versions there is a UNIX-like kernel in the operating system, two processors and the central processing unit processes data with symmetric multiprocessing (uses both CPU's or "chips" to process data) and it uses pre-emptive multitasking, not allowing any application to take control of the central processing units.
  64. 64. MICROSOFT OFFICE PRACTICE QUESTIONS 63rmmakaha@gmail.com Part 2 a) Change the font type of the whole document to Arial narrow [2 marks]. b) Justify the whole passage. [4 marks] c) Center the heading, double underline it, increase the font size to 20 & change the font type to Tahoma. [4 marks]. d) Perform a word count and type the number of words at the bottom of the passage. [3 marks]. e) Perform Drop caps on every character that begins a paragraph (drop 2 lines). [4 marks] f) Double-space the first paragraph. [3 marks]. g) Insert a footer written Macintosh, center it & make it bold. [3 marks]. h) Split the passage, excluding the heading, into THREE columns (with a line between the columns) [4 marks]. i) Replace every occurrence of the word computers with the word” (PERSONAL COMPUTERS)”. [4 marks] j) Make the 3rd paragraph italic. [1 mark] k) Engrave the last paragraph. [2 marks] l) Save it as system2 & produce a printout. [1 mark].
  65. 65. MICROSOFT OFFICE PRACTICE QUESTIONS 64rmmakaha@gmail.com QUESTION Display the following chart attractively using any word-processing program. Make sure the top margin is equal to the bottom margin.
  66. 66. MICROSOFT OFFICE PRACTICE QUESTIONS 65rmmakaha@gmail.com QUESTION PART 1 Type the passage below, font size 10 point, & save it as CPU. [10 marks] Central Processing Unit and Software Compatibility The computer processor inside a PC or PC-clone computer has totally different architecture (microscopic "wiring" schematic) inside the central processing unit chip (the CPU, or "chip"). In other words, the specific way the circuits are laid out in a computer chip (CPU, central processing unit) is called the chip architecture. PC chips and Mac chips have processing units with totally different architecture. Software is not interchangeable. Buy Mac software for the Macintosh and buy PC software for PCcomputers. An Apple or Mac computer is not a PC. Most PCcomputers are sold new with a Windows operating system but keep in mind that other operating systems can also run on PC-architecture machines. One example of another operating system that can run on a PC machine is Linux for Windows. When two operating systems are on a disk they are installed on separate "partitions" of the disk. That is similar to two songs on one CD having to be on separate "tracks". Hardware and Software Usually, things you can see and touch on a computer or inside a computer are called "hardware" whereas programs for the computer (digital instructions) are called software. A computer programmer who writes lines of code for the computer creates software. An interpreter or compiler is a smaller program, which changes the programmer's code into machine instructions for the central processing unit. After much testing and debugging, the programmer's code is finally "packaged" into executable files which make up the final "software" which can be purchased later, or might be "bundled" with the computer when you buy it (meaning that some software is already installed when you buy the computer.) Part 2 a) Change the font type of the whole document to Courier or Courier new [2 marks]. b) Center the heading & Sub heading, double underline it, increase the font size to 18 & change the font type to Tahoma. [4 marks]. c) Perform a word count and type the number of words at the bottom of the passage. [3 marks]. d) Perform Drop caps on every character that begins a paragraph (drop 3 lines). [4 marks] e) Double-space the first paragraph. [3 marks]. f) Insert a header with your name, subject, and course; put a borderline with 2 & a quarter width after the course. [3 marks] g) Split the passage, excluding the heading, into two columns (with a line between the columns) [4 marks]. h) Replace every occurrence of the word computer with the word” COMPUTER”. [4 marks] i) Justify & engrave the 2nd paragraph. [2 marks] j) Save it as CPU2 & produce a printout. [1 mark].
  67. 67. MICROSOFT OFFICE PRACTICE QUESTIONS 66rmmakaha@gmail.com QUESTION a) Create a worksheet using data below & save it as Sales& produce a print out. [3 marks] Product Percentage Sales Mouse Keyboards Hard disks CD-ROMs Floppy disks Sound Cards CD-R Monitors 10 12 8 10 20 8 12 20 b) Create a pie chart using the data above. On the chart put/ Display Data labels indicating label & percent. [3 marks] c) The chart title should be: COMPUTER CONSUMABLES PERCENTAGE SALES. It should be inside the chart (font type: Agency FB & font size 14, underline the title). [3 marks] d) Format the legend font type to Agency FB & font size to 8. Reduce the size of your legend if it is coming to contact with the Chart title. [3 marks] e) Format data labels font size to 10 & font type to Agency FB or Arial narrow. [3 marks] f) Using your print preview make your pie chart large & fitting. Save your pie chart as Piesales [5 marks] g) Create a worksheet from the following data & save it as cellphones print copy [3 marks] h) Create a Column chart from the data above. Use the first chart sub-type. [3 marks] i) Insert a chart title: CELLPHONES PRICE GRAPH. It should be inside the chart (font type: Algerian & font size 14, underline the title). [3 marks] j) Format the legend font type to Agency FB & font size to 8 & bold it. [3 marks] k) Label the X-axis (Mobile Type) & Y-axis (Amount (Z$)), & the font type of the X & Y-axis to Agency FB, size 10. [8 marks] l) Using your print preview make your column graph large & fitting. Make sure every cell phone or mobile name is appearing on your graph. Save your column graph as Cellbar& print a copy. [5 marks] m) Print a directory listing. [5 marks] All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly. Cell phone Price ($) Nokia 5510 Sagem 300 Nokia 3330 Philips C50 Nokia 3410 Nokia 2110 Motorola C300 Siemens A50 Samsung 200 500 2500 3000 4500 5000 4000 3500 2000 1000
  68. 68. MICROSOFT OFFICE PRACTICE QUESTIONS 67rmmakaha@gmail.com QUESTION a) The following data shows gasoline consumption rates for different cars traveling at different speeds. Create a worksheet using the data, save it as cars & produce a print out. (5 marks) 60km/h 120km/h 160km/h Benz Mazda VW Toyota BMW Lexus Mitsubishi Honda 80 70 60 50 40 30 20 15 90 80 70 60 50 40 30 25 100 90 80 70 60 50 40 35 b) Insert a title GASOLINE CONSUMPTION FOR DIFFERENT MAKES OF CARS at the top of the worksheet. [2 marks] c) Produce a gasoline consumption column graph, with a relevant Chart title, X & Y –axis & a proper legend for the data. The candidate is reminded to use print pre-view to make sure his/ her graph fits on the page. [8 marks] d) Insert between Toyota & BMW details of the following car: [5 marks] Nissan 45 55 65 e) Save as cars2 &produce a print out. f) Create a worksheet using the data below & save it as Employees. [5 marks] Name Surname Employee # Gross Wage Deductions Net wage Aim Zexel John Mark Terry Xavier TOTAL Green Blue Gray Purple Metros Jones Aa500 Bb510 Cc520 Dd530 Ee540 Ff560 100000 250000 600000 300000 200000 650000 25000 45000 95000 35000 30000 10000 g) Underline & embolden the heading. [1 mark] h) Format the wage columns to currency for the dollar sign to appear. [4 marks] i) Use appropriate formulae to calculate the Net Wage, Total Deductions, Total Net Wage & Total Gross Wage. [10 marks] j) Save as Employee2 All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.
  69. 69. MICROSOFT OFFICE PRACTICE QUESTIONS 68rmmakaha@gmail.com QUESTION a) Create a database called STAFF SALARIES b) Create a table within the database called HIGH GRADE SALARIES with the following details & produce a print out. [10 marks] SURNAME FIRSTNAME MINISTRY DEPARTMENT ECNo GENDER SALARY NKOMO REASON Health Paramedics 012b4 Male $55,000 DUBE MIKE Transport Logistics 024v2 Male $56,000 MOYO SMILE Education Planning 022c2 Female $57,000 MUKANYA THANDO Education Curriculum 031d2 Female $58,000 HOVE STANFORD Information Mobile Film 021z3 Male $60,000 PHIRI CONSTAIN Technology Sciences 032c4 Male $64,000 WENGE KETINA Justice Constitutional Law 041m2 Female $68,000 ZISO MARTHA Mines Survey 014d7 Female $72,000 GUNDA KUDA Health Pharmaceuticals 055t6 Female $88,000 c) Insert a column AGES after gender. [2 marks] d) Change FIRST NAME to CHRISTIAN NAME. [2 marks] e) Delete all records relating to Wenge. [2 marks] f) Sort in ascending order by salaries. [2 marks] g) Save as new salaries and produce another printout. [2 marks] h) Design a columnar & tabular report extracting the following; Surname, Christian name, Ministry, Department, Salary. Save as salaries & produce a print out. [5 marks] All your field names or cells must fit on one page otherwise marks will be deducted. Use your print preview regularly.
  70. 70. MICROSOFT OFFICE PRACTICE QUESTIONS 69rmmakaha@gmail.com QUESTION Create a presentation with the main heading “KT Tours – Vehicles for Hire” being the 1STslide. Apply an attractive template or kimono template. Each slide heading should have a shadow and in bold. Slide 2: Passenger Vehicles 4 door saloons 5 door estates 3 door hatchbacks 3 door notchbacks Slide 3: High Powered Vehicles 2 door coupes 4 door super saloon Slide 4: Trucks 4 cylinder 2 x 4 trucks 4 cylinder 4 x 4 trucks 6 cylinder 2 x 4 trucks 6 cylinder 2 x 4 trucks 4 x 4 full house trucks Slide 5: Charges * Passenger cars $25000 per kilometer * High powered cars $45000 per kilometer * Trucks $ 50000 per kilometer Save the files as KT LUXURY TOURS& print a copy.

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