Microsoft office excel 2007 english

Content
 15.Apply the feature for compatibility
Methodology  16.Apply quick styles to tables (design)
 17.Find data using a formula
 18.Vlookup and Hlookup functions
 1.Convert text to columns  19.Calculate subtotals
 2.Apply quick styles to tables  20.Mark workbooks as final
 3.Modify pictures  21.Save a book with enable macros
 4.Use Count Function  22.Format painter
 5.Copy a series  23.Select sources of data
 6.Hide and show rows and columns  24.Use the document inspector
 7.Use advanced formulas  25.Insert, modify and delete comments
 8.Move and resize graphic objects  26.Sort data using criteria
 9.Summarize data using functions (average)  27.Add and remove graphic elements
 10.Rules for conditional formatting  28.Copy and move spreadsheets to another workbook
 11.Custom format of the cell  29.Change the type of charts
 12.Delete duplicated data within a table  30.Filter and sort data
 13.Change the size of ranges
 14.Restrict data using data validation

Content

 31.View tab
 32.Allow multiple users
 33.Use Functions CountIf
 34.Draw shapes
 35.Formulas with absolute references
 36.Show and print formulas
 37.Use topics to give format to spreadsheets
 38.Protect workbooks and sheets
 39.Split screen

Methodology
•Each slide has a color box that corresponds to a topic to develop, focused on a particular
objective.
•Topics are developed with specific exercises in each slide. They are included in a .zip folder with
this presentation.
•Finally, there is a set of steps to graphically follow the use of the tool.

Color box :
It mentions the certification
topics that are covered in that
Objective box : slide.
It explains the required objective and
emphasizes the learning of the
certification topics.

Certification exercises box :
Sometimes you will find a link to a
practical exercise with the data you
need for reviewing what you know.

Preview box :
You will find a quick visual guide
about the topic to easily locate the
exercise to be done.

Home button :
Press this button to return to the
topic index.

Convert text to columns

Objective: Certification exercises:

 Split the content of cells into different Use practice 11 for Excel
columns
Approximate time: 10 minutes

Preview

Convert text to columns
1.- Data tab
2.-Data Tools group
3.-Text to columns
4.-Follow the wizard

Apply quick styles to tables


 Apply table format Use practice 11 for Excel


Preview

Format a table with a style
1.- Home tab
2.- Styles group
3.- Format as Table

Modify pictures

 Change the way that pictures are
viewed by changing attributes, size, etc. Use practice 21 for Excel


Preview

Pictures format
1.-Select the picture
2.-Picture tools tab
3.-Picture Styles group
4.-Picture Effects
5.- Glow

Use the Count function


Use practice 21 for Excel
 Calculate how many cells contain values
in a range of cells

Preview

Count Function
1.- Formulas tab
2.-Functions Library group
3.-Insert Function
3.-Count

Copy a series


 Create a series of data, numbers, arrows Use practice 12 for Excel
or lists


Preview

Copy a series
1.-Home tab
2.-Editing group
3.-Series

Hide and show rows and columns


 Hide or show rows and columns to Use practice 12 for Excel
better view the work area


Preview

Hide and show
1.- Home tab
2.- Cells group
3.-Format

Use advanced formulas


 Determine the state of a specific
condition or the answer to a logical
question

Preview

IF function
1.- Formulas tab
2.- Function Library group
3.- Logical

Move and resize graphic objects


 Resize pictures


Preview

Size of the graphic objects
1.- Select the graphic object
2.- Picture Tools tab
3.- Size group
3.- Height and Width

Summarize data using functions (average)

 Excel includes a broad range of
functions for different uses, we will Use practice 14 for Excel
learn how to use them with
parameters

Preview

Average function
1.- Formulas tab
2.-Function Library group
3.-Insert Function
3.-Select Statistical
4.- Average
5.-Select several ranges

Conditional formatting rules


 Analyze the data in a spreadsheet under
different criteria.

Preview

Conditional Formatting
1.- Home tab
2.-Styles group
3.-Conditional Formatting

Custom format of a cell


 Create special cell formats to apply
them to cells

Preview

Cell format
1.- Home tab
2.- Number group
3.-Number arrow
4.- Custom
[Blue]0 “ Text”

Eliminate duplicated data within a table


 Learn to filter a list of data by removing Use practice 1 for Excel
the duplicated data

Preview

Remove duplicates
1.-Data tab
2.-Data Tools group
3.-Remove Duplicates

Change the size of the ranges


 Modify the default ranges without Use practice 1 for Excel
changing their names

Preview

Change range
1.- Formulas tab
2.-Defined names group
3.-Name manager

Restrict data using data validation

 Restrict the type of data that can be
entered into a cell to provide integrity Use practice 5 for Excel


Preview

Restrict access to data
1.- Data tab
2.- Data Tools group
3.- Data Validation

Apply the feature for compatibility

 Learn how to save files that are
compatible with previous Excel versions Use practice 5 for Excel


Preview

Apply compatibility features
1.- Office button
2.-Save As
3.-Excel 97-2003 Workbook

Apply quick styles to tables (design)

 Learn how to create tables to manage
data in them Use practice 10 for Excel


Preview

Quick styles
1.- Select the table
2.- Table Tools tab
3.- Table Styles group
4.- Select the style

Find data using a formula


 Set the values to perform a sum based
on criteria

Preview

Sumif function
1.-Formulas tab
3.-Select Insert Function
4.-Select SUMIF

Vlookup and Hlookup functions


 Learn how to find a value in a cell when it Use practice 3 for Excel
is stored somewhere else


Preview

VLOOKUP function
1.- Formulas tab
5.-Select VLOOKUP

Calculate the subtotal of data

 Learn how to organize large groups of
data in more manageable groups


Preview

Subtotals
1.- Data tab
2.-Outline group
3.-Subtotal

Mark workbooks as final

 Mark a document as final and make it
read-only to avoid changes Use practice 4 for Excel


Preview

Mark as final
1.- Office button
2.-Prepare
3.-Mark as Final

Save as Macro enabled workbook

 Learn how to save workbooks that run
macros when opened Use practice 9 for Excel


Preview

Save files with enabled macros
1.- Office button
2.-Save As
3.-Excel Macro-Enabled Workbook

Format painter

 Apply existing formats to other cells
using the Format painter feature Use practice 13 for Excel


Preview

Format painter
1.- Home tab
2.- Clipboard group
3.- Format painter tool

Select appropriate sources of data for charts


 Learn how to choose the type of chart Use practice 7 for Excel
for your data to make it meaningful to
your audience

Preview

Choose the appropriate chart
1.-Insert tab
2.-Charts group
3.-Columns

Use the document inspector

 Check the document before sharing it,
be sure it does not have hidden or Use practice 7 for Excel
personal information before sharing it


Preview

Documents inspector
1.- Office button
2.-Prepare
3.-Inspect document

Insert, show, modify and remove comments


 Learn how to insert comments or notes Use practice 15 for Excel
to specify information related to a cell


Preview

Comments
1.-Review tab
2.-Comments group
3.-New Comment

Sort data using one or several criteria


 Data can be sorted using one or several Use practice 16 for Excel
criteria (columns)

Preview

Sort data by several criteria
1.- Home tab
2.-Editing group
3.-Sort &Filter button
4.-Custom Sort
5.- Sort on field

Add and remove chart elements


 Change the format of the parts in a Use practice 16 for Excel
chart manually

Preview

Chart format
1.- Select the chart
2.-Chart Tools tab
3.-Labels group
4.- Axis Titles

Copy and Move spreadsheets to another workbook
(Spreadsheet format)

 Excel workbooks include 3 Use practice 22 for Excel
spreadsheets. The user may add,
remove, move and copy the
spreadsheets he or she wants. Approximate time: 10 minutes

Preview

Organize spreadsheets
1.-Right click on the spreadsheet tab
2.-Select the option you want from the menu

Change the type of chart


 Give different aspects to 2D and
combined charts

Preview

Change the aspect of charts
1.-Select the chart
2.-Chart Tools tab
3.-Type group
4.-Change Chart Type

Filter and sort data using cells attributes


 Sort data through their cell attributes
(colors)

Preview

Sort data by attributes
1.- Select the cells
2.-Press the arrow at the right of the column to be filtered
3.-Select Filter by Color
4.- Select the indicated option

View tab


 Learn how to hide or show elements


Preview

Gridlines
1.- View tab
2.-Show/Hide group
3.-Gridlines

Allow that multiple users make changes to workbooks


 Learn how to share a workbook


Preview

Share a workbook
1.-Review tab
2.-Changes group
3.-Share Workbook
4.-Turn on the check box

Use the COUNTIF function


 Count the cells that match specific Use practice 20 for Excel
criteria

Preview

COUNTIF function
1.- Formulas tab
4.-Select COUNTIF

Draw shapes


 Use shapes to highlight important Use practice 20 for Excel
information

Preview

Basic shapes
1.- Insert tab
2.-Illustrations group
3.-Shapes

Create formulas that use absolute and relative cell references

 Avoid that the reference to a cell
changes when copying or moving it, the Use practice 18 for Excel
method might be full (Absolute) or just
in rows or columns (Mixed)

Preview

Absolute references
1.- Select the cells in the formula
2.-Press F4 to make the value absolute
3.-Press F4 again for mixed values

Show and print formulas


 View all the formulas on screen to audit
them

Preview

View formulas on screen
1.- Formulas tab
2.-Formula Auditing group
3.-Show Formulas

Use themes to format spreadsheets

 Apply themes to give a standard look in
colors, fonts and effects Use practice 19 for Excel


Preview

Themes
1.-Page Layout tab
2.-Themes group
3.-Themes

Protect workbooks and spreadsheets


 Protect documents to avoid that a user
changes, moves or deletes important
data Approximate time: 15 minutes

Preview

Protect workbooks and spreadsheets
1.- Review tab
2.-Changes group
3.- Allow Users to Edit Ranges

Split the screen horizontally


 Split the spreadsheet to view different
sections

Preview

Split the screen
1.- View tab
2.- Window group
3.- Turn on or off the button to view
different sections of the spreadsheet.

Microsoft office excel 2007 english

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