3. Subtotal Function in Excel

1. How to add, use and remove
Subtotals in Excel

2. How to add, use and remove Subtotals
in Excel
• Worksheets with a lot of data can often look
cluttered and difficult to comprehend.
• Luckily, Microsoft Excel provides a powerful
Subtotal feature that lets you quickly
summarize different groups of data and create
an outline for your worksheets.

3. What is Subtotal in Excel?
• Generally speaking, subtotal is the sum of a set of numbers, which is then added
to another set(s) of numbers to make the grand total.
• In Microsoft Excel, the Subtotal feature is not limited to only totaling subsets of
values within a data set.
• It allows you to group and summarize your data using SUM, COUNT, AVERAGE,
MIN, MAX and other functions.
• Additionally, it creates a hierarchy of groups, known as an outline, which lets you
display or hide the details for each subtotal, or view just a summary of the
subtotals and grand totals.
• For example, this is how your Excel subtotals can look like:

4. How to insert subtotals in Excel

5. 1. Select Data

6. 2. Click on Data tab. Select Subtotal.

7. 3. Subtotal Function