for students

1. Submitted To – Mrs. Deepa Verma
Mr. Mahesh Prasad
Mr. Krishan Jain
Mr. Praveen Jain
BATCH NO. – Delhi ICITSS Batch
43_Vishwas Nagar
BATCH TIME - 1:30 p.m. -7:30 p.m.
ICITSS
PROGRAMME

2. Use of
MS Excel
in
CA Profession

3. ACKNOWLEDGEMENT
WE WOULD LIKE TO THANK THE INSTITUTE OF CHARTERED
ACCOUNTANTS OF INDIA FOR PROVIDING US WITH THE NECESSARY
TRAINING AND GIVING US THE OPPORTUNITY TO ATTEND COURSES LIKE
ITT, WHICH ENABLES US TO TACKLE REAL LIFE SITUATIONS MORE
EFFECTIVELY AND EFFICIENTLY.
WE ARE THANKFUL TO THE ICITSS TEAM,ICAI FOR GIVING US THIS
OPPORTUNITY TO PREPARE THIS PROJECT.
WE WOULD LIKE TO CONVEY OUR HEARTFELT GRATITUDE TO OUR
FACULTIES MR MAHESH SIR ,MR. PRAVEEN SIR , DEEPA MA’AM ,
KRISHAN SIR FOR GUIDING US THROUGH OUT THE PROJECT.
IT WAS SUCH A GREAT EXPERIENCE FOR ALL OF US & IT WILL
DEFINITELY HELP US TO IMPROVE OUR SKILLS.

4. Table Of Contents
 Introduction to MS- Excel 2010
 Cell Referencing, Ranges and Functions
 Types, working and customization of Charts
 If function
 Logical function
 Income tax calculator
 HRA Exemption calculator
 Data validation
 Data Protection
 Understanding, using and modifying Pivot Tables
 Understanding, applying and removing Conditional formatting
 What If analysis
 Scenario Manager
 Goal Seek
 Data Table
 Dashboard Reporting using Excel
 How It is Useful For CA

5. Introduction To MS-Excel 2010
MS- Excel features calculations , graphing tools, Pivot tables
And a macro programming language called VBA .

6. Features of MS-EXCEL
Worksheets And Graphics
Data lists And Databases
Data exchange with other applications
Results oriented user interface
Optimized memory consumption
Connect and share when working together

7. Row Number andcolumn letter
 Excel 2010 Worksheet contain 1048576
rows
 Row number identifies a horizontal row
in the worksheet
 It appears on the left border of the
worksheet
 Excel 2010 contain 16384 columns
 Column letter identifies a vertical
column in the worksheet
 It appears on the top border of the
worksheet

8. Spreadsheet Details
 Active cell :- Active cell can be identified with the black outline. Data is always entered into the
active cell.
 Formula bar :- Located above the worksheet, this area display the formula used in the active cell
.
 Name box :- Located at the left of the formula bar
 Sheet tab :- Display the name of the worksheet

9. CELL REFERENCING
Relative Cell
References are the
basic cell references
that adjust and change
when copied or using
AutoFill. Ex-
A5,B3,etc.
•Relative •Absolute
Absolute Cell
References means
where a cell reference
insides a formula must
always refer to the
same cell. Ex-
$F$2,etc
•Mixed
Mixed Cell
References created by
making part of a cell
address absolute and
part relative, by
locking in either the
column or the row.
Ex- $A2,B$2,etc.

10. RANGES Ranges are defined by the addresses of two opposite or
diagonally paired corner cells separated by a colon (;) or
two dots (..).
A Range is a rectangular group of cells. The smallest
range is a single cell, and the largest range includes all
the cells in the worksheet.
Three Ways to Name a Range:-
1. Use the Name Box.
2. Use the Define Name option from the Formulas
Tab.
3. Create a name from a row or column of text.

11. FORMULAE
A Formulae always begins with an equal sign(=) followed by some combination of numbers, text,
cell references and operators.
Formula Operators
Operators are use din formulas to execute operations on the values taken by
formulas. The four categories of operators are:-
I. Arithmetic operators (+,-,*,/,%,^) are used in conjunction with the numbers
to create mathematical formulas.
II. Text concatenation operator (&) is used for joining text within quotation
marks or text contained in referenced cells.
III. Comparison operators (+,<,<=,>,>=,<>) are used to compare two values.
IV. Reference operators (colon(;), comma(,), space( )) make no changes to
constants or cell constants.

12. FUNCTIONS
Category Examples
Financial Calculates net profit value, interest rates, loan
payments, etc using FV(), PMT(), NPV(), etc.
Date and Time Return the current hour, day of week or year, time, etc
using NOW(), TODAY(), etc.
Maths and
Trigonometrical
Calculates absolute values, cosines, logarithms, etc
using ABS(), FACT(), GCD(), INT(), etc.
Statistical Calculates total, averages, standard deviation, etc
using AVEDEV(), AVERAGE(), COUNTIF(), etc.
Lookup and
Reference
Searches for and returns values from a range; create
hyperlinks to networks using LOOKUP(),
VLOOKUP(), etc.
Database Calculates average, maximum, minimum etc in an
Excel database table using DMAX(), DMIN(), etc
Text Convert, trim or concatenates text using LEN(),
TRIM(), etc
Logical Evaluates expression and give result in TRUE or
FALSE using AND(), OR(), IF(), etc.

13. CHARTS
Series 1
Series 2
Series 3
0
1
2
3
4
5
Series 1 Series 2 Series 3
A Chart Is A Graphical Representation
For Data Visualization
Here Data Is Represented By Symbols,
Such As Bars In A Bar Chart, Or Slices
In A Pie Chart.
It Helps In Comparison Of Data.
It Helps In Understanding The Trend
Easily.

14. TYPESOF CHARTS
Bar chart
Line chart
Stock chart
Pie chart
Bubble chart
Surface chart
0 2 4 6
Series 1
Series 2
Series 3
0
1
2
3
4
5
0
20
40
60
80

15. STEPS TO INSERT CHART
 Step 1- Select The Data You Want To Present In A Chart Form.
 Step 2- Then Go To Insert Tab Given In Ribbon In MS Excel
 Step 3- In Insert Tab There Is Heading Called Charts
 Step 4 – In Charts You Can Choose The Most Adequate Chart
According To Your Data .

16.  We can choose 3D charts
 We Can Give Different Styles To Chart From
CHART DESIGN Present In The Ribbon.
 We can give different color combinations from
change color in CHART DESIGN.
 We can change chart layout from quick layout
present in CHART DESIGN
CUSTOMISATION OF CHARTS

17.  The IF function in Microsoft Excel is one of the most important, versatile, and powerful tools Excel has
to offer. This function allows you to build decisions and logic into your sheets, which you can leverage
in tons of ways.
 Syntax :
IF FUNCTION

18. LOGICAL OPERATION
If the profit was less than 200,000,000 then the movie is FLOP Otherwise the movie is a HIT.

19. INCOME TAX CALCULATOR
INCOME TAX
CALCULATOR
•In MS-Excel, using basic functions of IF,
nested IF, Sum ,Min &Data Validation an
Income Tax Calculator can be made.
•In this Calculator we need to put the
amount in the required cell and the final
amount of tax will be calculated
automatically.

20. INCOME TAX CALCULATOR
Syntax Used:
=IF(N28<250000,0,IF(N28<500000,(N28-
250000)*0.05,IF(N28<1000000,(N28-
500000)*0.2+12500,(N28-1000000)*0.3+112500)))

21. HRA EXEMPTION Calculator
• For calculating the amount of
HRA exemption we need a
minimum of the following :
1. Actual HRA
2. Actual Rent – 10% of
(Basic Salary + DA)
3. 50% or 40% of (Basic
Salary + DA)
Use Of Data Validation
Syntax

22. Data validation in Excel: how to add, use and remove
 What is data validation in Excel?
 Excel Data Validation is a feature that restricts (validates) user input to a worksheet. Technically, you create
a validation rule that controls what kind of data can be entered into a certain cell.
 Here are just a few examples of what Excel's data validation can do:
• Allow only numeric or text values in a cell.
• Allow only numbers within a specified range.
• Allow data entries of a specific length.
• Restrict dates and times outside a given range.
• Restrict entries to a selection from a drop-down list.
• Validate an entry based on another cell.
• Show an input message when the user selects a cell.
• Show a warning message when incorrect data has been entered.
• Find incorrect entries in validated cells.
 For instance, you can set up a rule that limits data entry to 4-digit numbers between 1000 and 9999. If the
user types something different, Excel will show an error alert explaining what they have done wrong:

23. How to do datavalidationin Excel
To add data validation in Excel, perform the following steps.
1. Open the Data Validation dialog box
 Select one or more cells to validate, go to the Data tab > Data
Tools group, and click the Data Validation button.
 You can also open the Data Validation dialog box by
pressing Alt > D > L, with each key pressed separately.
2. Create an Excel validation rule
On the Settings tab, define the validation criteria according to your
needs. In the criteria, you can supply any of the following:
 Values - type numbers in the criteria boxes like shown in the
screenshot below.
 Cell references - make a rule based on a value or formula
in another cell.
 Formulas - allow to express more complex conditions like in this
example.
As an example, let's make a rule that restricts users to entering a whole
number between 1000 and 9999:

24. 3. Add an input message (optional)
 If you want to display a message that explains to the user what data is allowed in a given cell, open the Input
Message tab and do the following:
• Make sure the Show input message when cell is selected box is checked.
• Enter the title and text of your message into the corresponding fields.
• Click OK to close the dialog window.
As soon as the
user selects the
validated cell,
the following
message will
show up:
How to remove Data
Validation in Excel
Normal Method (Data
Validation Tab)
Paste Special Method(
Blank Cells - Ctrl + Alt
+ V, then N)

25. DATAPROTECTION
When it comes time to send your Excel spreadsheet, it's important to
protect the data that you're sharing. You might want to share your data,
but that doesn't mean it should be changed by someone else.
Spreadsheets often contain essential data that shouldn't be modified or
removed by the recipient. Luckily, Excel has built-in features to protect
your spreadsheets.
• Password protect entire workbooks to prevent them from being
opened by unauthorized users.
• Protect individual sheets and the workbook structure, to prevent
the insertion or deletion of sheets in the workbook.
• Protect cells, to specifically allow or disallow changes to key cells
or formulas in your Excel spreadsheets.

26. WHAT IS A PIVOT TABLE?
A pivot table is a table of grouped values that aggregates the
individual items of a more extensive table within one or more
discrete categories.
This summary might include sums, averages, or other
statistics, which the pivot table groups together using a
chosen aggregation function applied to the grouped values.

27. UNDERSTANDING AND USING PIVOT
TABLES
 A Pivot table report is:
 useful to summarize, analyze, explore, and present summary data.
 an interactive way to quickly summarize large amounts of data.
 Value fields
 Use summary functions in value fields to combine values from the
underlying source data.
 Category Field
 It is a field that displays data groups in a single column or row in
that Pivot Table.

28. MODIFYING A PIVOT TABLE
Use
Use the filter
section to hide the
data that you do not
want to include in
your Pivot Table.
Note
Note: The filter will
apply every time the
Pivot Table is
refreshed or
updated.
Remember
Always remember
to refresh Pivot
Table to update any
data changes that
have been made
since the Pivot
Table was created.

29. PRACTICAL EXAMPLE OF PIVOT TABLE

30. Conditional Formatting
 Conditional formatting is used to highlight any cell from a huge database and make worksheet
easy to understand. It allows the user to automatically apply formatting such as colors,icons,and
data bars to one or more cells based on the cell value.
Advantages
 Better way to visualize data in a worksheet.
 Makes data easy to understand.
 Focus on important parts of the worksheet.
 Saves time.

31. How to apply Conditional Formatting
To apply conditional formatting to a cell or a
range , we must select the cells then :-
 Select the Home Tab.
 Locate the style group.
 Click the Conditional Formatting
command.
a menu will appear with your formatting
command
 Select a rule from the drop-down box (i.e.
highlight cells rule ,top/bottom rule, data
bars etc. )

32. Example of Conditional Formatting
 In picture 1,we are applying the
HIGHLIGHT CELLS rule of
conditional formatting in which we
highlights the marks which are <=50
with yellow color.
 In picture2 ,we are applying the
ICON SET rule of conditional
formatting in which we highlights the
total marks above 150 with , ,
and between 150 and 140 with
Less than 140 with .

33. How to remove Conditional Formatting
 To remove conditional
formatting from the selected
cells, sheet or worksheet we
need to:-
 Go to STYLES group of the
home tab
 Click on the CONDITIONAL
FORMATTING command.
 Select CLEAR RULES.
 Choose to clear rules from the
entire worksheet or the selected
cells.

34. What If Analysis
 In Excel, What-if analysis is a process
of changing cells' values to see how those
changes will affect the worksheet's outcome.
You can use several different sets of values to
explore all the different results in one or more
formulas
 IT INCLUDES:-
 GOAL SEEK
 SCENARIO MANAGER
 DATA TABLE.

35. SCENARIO MANAGER :-
 when you have multiple
variables and you want to
see their effect on the final
result, and also want to
estimate between two or
more desired budgets you
can use Scenario Manager.
 Command:- Data>what if
analysis>scenario manager

36. GOAL SEEK
 Goal seeking is the process of finding the correct input value when
only the output is known.
 Find the right input for the value you want.
 Command:- Data>what if analysis>Goal seek

37. DATA TABLE :-
 A data table is a range of cells in which you can change values in
some of the cells and come up with different answers to a problem.
 See the results of multiple inputs at the same time.
 Command:- Data>what if analysis>Data Table

38. DashboardReportingusingExcel
A Dashboard is an efficient and concise way to
communicate the crucial information and performance
overview generated with various tools and databases, with
senior level executives and top management, on a single
screen.
Benefits of
Dashboards
 Better visual presentation of data
 Easy to highlight exceptional data points
 Effective in highlighting efficiencies/inefficiencies
 Helps in generation detailed reports showing new
trends.
 Helps in making more informed decisions based on
data collected.

39. Types of Dashboards
A. Strategic Dashboards: Strategic dashboard comes handy for top level management in decision making and to
determining and aligning with strategic targets within the organisation. It provides the snapshot of data, displaying the
health and opportunities of the business, focusing on the high-level measures of performance and forecasts
B. Analytical Dashboards: Analytical dashboard lets its users to have an insightful reach at historical, current and
predictive data, which user can leverage to analyse big chunk of data to build the trend analysis and to predictive the
future outcomes. Instead of regular employees, analytical dashboards are typically designed and generated by the
business analyst.
C. Operational Dashboards: Operational dashboard are used to constantly monitor the frequent business operations to
track real time activities. They are often designed differently as compared to other types of dashboards mainly to observe
activities and events that are changing on minute-by-minute basis resulting in frequent data updates that might require
immediate attention and response.
D. Informational Dashboards: Informational dashboards are used to highlight crucial information from the large volume
of data. Informational dashboards are somewhat like a PivotTable, it consists one or more row and column headers and
contains required information in the intersections of the row and column. These types of dashboards are used to quickly
display the high-level summaries out of large data. It can be either static or dynamic with live data but not interactive.
For example, flights arrival/departure information dashboard in an airport.

40. Formulaused while working on dashboardreporting
 Using of max formula
 Use of sum formula
 Conditional formatting
 Use of graphs
 Use of pivot table
 Use of VLOOKUP formula sometimes.

41. HOWIT IS USEFUL FOR CA
 Helps to achieve better control over the data within a short time
span.
 Better to represent data in shorter format.
 An accountant can use it to analyze the data of different companies.
 Easy to dictate in AGM of company.