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Ms excel

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This presentation prepared for educating fellow team members on some of the vital functions of excel.

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Ms excel

  1. 1. MS Excel Hitendrasinh Zala
  2. 2. Roadmap Introduction to Excel VLOOKUP Overview of excel HLOOKUP Office Buttons Shortcut Keys Conditional Formatting SumIF Function IF Function
  3. 3. Introduction to Excel Excel is a computer program used to create electronic spreadsheets Within excel user can organize data ,create chart and perform calculations Excel is a convenient program because it allow user to create large spreadsheets, reference information, and it allows for better storage of information
  4. 4. Overview of Excel Microsoft excel consists of workbooks. Within each workbook, there is an infinite number of worksheets Each worksheet contains Columns and Rows Where a column and a row intersect is called a cell The tabs at the bottom of the screen represent different worksheets within a workbook. You can use the scrolling buttons on the left to bring other worksheets into view.
  5. 5. Office Buttons CTRL+N = To open new workbook CTRL+O = To open existing workbook CTRL+S = To save document F12 = Save as to save copy document CTRL+P = To print the document
  6. 6. TO APPLY NEW FORMATTING: Click the Conditional Formatting command. Select New Rules from the menu. There are different rules, you can apply these rules to differentiate particular cell. Conditional Formatting
  7. 7. Conditional Formatting TO MANAGE CONDITIONAL FORMATTING: Click the Conditional Formatting Command. Select Manage Rules from the menu. The Conditional Formatting Rules Manager dialog box will appear. From here you can edit a rule, delete a rule, or change the order of rules.
  8. 8. SumIF Function SYNTAX OF SUMIF =SUMIF(RANGE,CRITERIA,SUM_RANGE) RANGE- Range of cells on which conditions are applied CRITERIA- Condition that defines which cell or cells will be added. SUM RANGE- Actual cells to sum. NOTE:- If sum range is not used then range is used for sum.
  9. 9. IF Function SYNTAX OF IF =IF(LOGICAL TEXT, VALUE IF TRUE, VALUE IF FALSE) LOGICAL TEXT- Any value or expression that can be evaluated to TRUE or FALSE. VALUE IF TRUE- Value that is returned if logical text is TRUE. VALUE IF FALSE- Value that is returned if logical text is FALSE. IN COLUMN B CONDITIONS ARE USED AND BASED DIFFERENT ON THIS, IN COLUMN C DIFFERENT RESULTS ARE SHOWN.
  10. 10. VLOOKUP This function allows you to look up values in the table that are listed in the column format
  11. 11. Syntax of VLOOKUP •VLOOKUP(which_value_to_search, in_which_range_to_search, column_num, [is_it_a_range_lookup]) •The function have 4 parameters •which_value_to_search: This is the value you want to search in another table, it could be a value or a cell reference •in_which_range_to_search : This is the range of that table in which you want the value to be searched •column_num : This is the column number which contains the value you want to be returned if the required value found •[is_it_a_range_lookup]: This is the final & optional parameter, which indicates that if it is true (range of values) else if false VLOOKUP will look for (exact value)
  12. 12. Example : You want to figure out what kind of animal it is
  13. 13. Example
  14. 14. Example
  15. 15. HLOOKUP This function retrieves data from the table horizontally Syntax HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup])
  16. 16. Example: Find Steve’s Mark in English
  17. 17. Example
  18. 18. Example
  19. 19. Shortcut Keys PARTICULARS KEYS EDIT THE ACTIVE CELL CREATE A CHART INSERT CELL COMMENT FUNCTION DIALOGUE BOX INSERT A NEW WORKSHEET NAME MANAGER DIALOGUE BOX VISUAL BASIC EDITOR MACRO DIALOGUE BOX HIDE THE SELECTED COLUMNS UNHIDE THE COLUMNS HIDE THE SELECTED ROWS UNHIDE THE ROWS SELECT ALL CELLS WITH COMMENT F2 F11 SHIFT + F2 SHIFT + F3 SHIFT + F11 CTRL + F3 ALT + F11 ALT + F8 CTRL + 0 CTRL + SHIFT + 0 CTRL + 9 CTRL + SHIFT + 9 CTRL + SHIFT + O
  20. 20. Questions OK NOW, I AM LISTING

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