A short background on how to use basic functions in MS Excel

2. Enhancing ICT Skills
on
Microsoft Excel 2010
Introduction to Spreadsheet Programs
March 17, 2021

3. Objectives
After completing this lesson, you will be able to:
• Identify the components of a spreadsheet.
• Perform basic skills in manipulation workbook
• Enter and manipulate data in a spreadsheet.
• Perform basic mathematical tasks in a
spreadsheet.
• Insert charts in a spreadsheet.
• Printing a spreadsheet.
Introduction to Excel
Objectives

4. Elements of a Computer System
• A computer system is the sum total of all
the components that makes up a fully functional
computer.

5. Components of a Computer System
1. HARDWARE
2. SOFTWARE
3. PEOPLE
4. PROCEDURES
5. DATA
6. CONNECTIVITY
next

6. HARDWARE
• These are all the physical aspects of a
computer system
back

7. SOFTWARE
• set of programmes (computer instructions),
which helps the user to do a set of specific
tasks. It helps the user interact with the
computer system with the help of hardware
back

8. PEOPLE
• Also called as Liveware
a. Programmers
b. System Analysts
c. End-users
back

9. PROCEDURES
• These are a set of instructions, written in code,
to instruct a computer on how to perform a task,
run a software, do calculations
back

10. DATA
• Raw facts and figures that we input in the
computer
back

11. CONNECTIVITY
• Linking of computers to a network.
• It facilitates sharing of information, files, and
other facilities
back

12. Application Software
App
• is a program or group of programs designed
for end-users to perform a specific task or a
bunch of tasks

13. MS EXCEL
• a software program produced by Microsoft that
allows users to organize, format and calculate
data with formulas using a spreadsheet system.

14. WHAT CAN YOU DO WITH MS EXCEL
• Import, export, and convert Excel, .csv, .txt and
.ods formatted data.
• Use editing formula to perform calculations on
your data, and use formatting to create your own
style.
• Chat in real time with others who are editing
your spreadsheet while using the online version.
• Create charts with your data.
• Embed a spreadsheet — or individual sheets of
your spreadsheet — on your blog or website

15. Let’s Have a Game?

16. Let’s Have a Game?

17. GETTING STARTED
To open Excel, click the Start button, point to All
Programs, point to Microsoft Office, and then
click Microsoft Office Excel 2010.

18. Overview of Spreadsheet Programs

19. To work with a spreadsheet, you enter data in the cells of
the spreadsheet.
• You enter data by clicking a cell and typing the data.
• To replace data in a cell, you click the specific cell and
type the new data.
• To edit data in a cell, you double click in the cell and type
additional data.
Note: when editing data, a blinking cursor appears.
Working in a Spreadsheet

20. Working in a spreadsheet (cont.)
You can enter three types of data in a spreadsheet:
• Text: Text data has no numeric value associated
with it.
• Numbers: A number has a constant numeric value,
such as the test scores attained by a student.
• Formulas and functions: Formulas and functions
are mathematical equations.

21. Enter Data
To ENTER data:
– click on the cell
– type information
– press ENTER.
The data can be
both number and
text.

22. AUTO FILL
• When you can see the AutoFill cursor, hold down your
left mouse button and drag to the right
• Drag your mouse all the way to cell H3, as in the
following image:
• When your cursor is in the H3 cell, let go of the left
mouse button
• Excel will now complete the days of the week:

23. Cutting & Pasting data

24. Cutting & Pasting data (cont.)
• To COPY contents of a cell:
– Click on the cell,
– Select the Home tab,
– Click Copy from the Clipboard
Group.
• To PASTE contents of a cell:
– click on the cell,
– Select the Home tab,
– click Paste from the Clipboard
Group.

25. Selecting cells
– To select a range of cells in a column/row, click the
left mouse button in a cell & drag the mouse pointer
to highlight the cells of your choice.

26. Adding rows & columns
• To INSERT a Row/Column:
– Select the row/column heading,
– Click the Home Tab,
– Click the Insert button from the
Cells Group.
• The insertion occurs before the
selected column/row.

27. Deleting Rows and Columns
• To delete a column/row:
– click the column/row heading
– click the Delete button on the Cells Group of the
Home Ribbon.

28. Finding the right size
• You can expand the width
of a column or the height
of the row to increase the
visible space in each cell.
• To begin changing the
width of the column,
move the mouse pointer
over the right edge of
column heading until the
mouse pointer changes to
a double-headed arrow.

29. Column and Row Fitting
• Home - Cells group, click Format
• Cell Size, click AutoFit Column Width
• Select the row or rows that you want to
change.
• On the Home tab, in the Cells group,
click Format.
• Under Cell Size, click AutoFit Row Height.

30. From a to z
• You may want to organize or rearrange data in your
worksheet. To sort data in the worksheet, click the
column heading and then click Sort & Filter in the
Editing Group on the Home Tab.

31. Text Editing
On the Home tab, in the Font group, change
the Font color.

32. • On the Home tab, in the Alignment group,
center the number.

33. Formatting
HOME TAB
INSERT TAB
PAGE LAY OUT TAB
DATA TAB
REVIEW TAB
VIEW TAB

34. Editing spreadsheets
• To rename a worksheet:
– double-click the sheet tab
– type the new name
– press ENTER
• You can also Delete &
Insert a Worksheet as
well.

35. Save your work
To save a workbook,
click the File Tab,
click Save As and
select how you want
to save.

36. Inserting a chart

37. Performing mathematical tasks

38. Formulas & functions
• The function =SUM(B1:B6)
• The formula =B1+B2+B3+B4+B5+B6
Excel reads any
expression that
begins with an
equal sign as a
calculation. All
functions and
formulas begin
with an equal
sign.

39. Formulas & Functions

40. Copy & Paste formulas

41. Inserting a function

42. Copying Functions/ Formulas
to next Sheet/s

43. How to Print Spreadsheet Data
To print a spreadsheet, click
the File Tab, point to Print,
and then click Print.
To specify the pages that
you want to print, in the
Print dialog box, under
Print range, in the From
and To boxes, type the
pages that you want to
print.

44. Questions

45. Sources
• Free Computer Tutorials:
http://www.homeandlearn.co.uk/excel2007/Excel2007.html
• Excel Easy#1 Excel tutorial on the net
• http://www.excel-easy.com/basics.html
• Microsoft Official Page: https://support.office.com/

46. It’s Time for
Practice

47. Encode the data in TABLE Form
AND APPLY APPROPRIATE
FORMATTING
EYE PROBLEMS M F

48. USE FORMULA TO GET THE
SUM OF MALE, FEMALE and
BOTH
EYE PROBLEMS M F

49. USE THE GIVEN DATA TO
CREATE A CHART
EYE PROBLEMS M F

50. COPY THE DATA IN SHEET 1 TO
THE NEXT SHEET
EYE PROBLEMS M F