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Spreadsheet Software
Objectives
1. Discuss the use of Spreadsheet Software
2. Identify the parts of MS Excel Window
3. Perform how to work with...
SpreadsheetSoftware
A type of application program which
manipulates numerical and string data in
rows and columns of cells...
Spreadsheet Uses
School: Student grades, payroll
Sports: individual and team statistics
Personal: checkbook, household exp...
Parts of Spreadsheet
ARITHMETIC OPERATOR MEANING EXAMPLE
+ (plus sign) Addition 3+3
– (minus sign) Subtraction
Negation
3–1
–1
* (asterisk) Mul...
REFERENCE OPERATOR MEANING EXAMPLE
: (colon) Range operator, which produces
one reference to all the cells
between two ref...
How to workwith simple Formulas
• You can create a simple formula to add, subtract,
multiply or divide values in your work...
How to workwith Functions in Excel
• All functions have a common format – the equals
sign followed by the function name followed by the
input in parentheses....
SimpleFunctions
SUM
AVERAGE
COUNT NUMBERS
MINIMUM
MAXIMUM
IF
VLOOKUP
=SUM(CELL NUMBERS) ENTER
=AVERAGE(CELL NUMBERS) ENTER...
Microsoft Excel
There are 457 functionsin MicrosoftExcel2013
Compatibility functions
Cube functions
Database functions
Date and time funct...
• Sort data in a PivotTable
– Default is alphabetical by row label text
• To quickly rearrange data, click in a cell in th...
Format Worksheets
Microsoft Excel
DemonstrateConditionalFormatting
Microsoft Excel
Createa PivotTable
• A PivotTable allows you to summarize,
analyze, and explore large amounts of data
• Data can be dynami...
Microsoft Excel
Microsoft Excel
Microsoft Excel
Microsoft Excel
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Microsoft Excel

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Microsoft Excel

  1. 1. Spreadsheet Software
  2. 2. Objectives 1. Discuss the use of Spreadsheet Software 2. Identify the parts of MS Excel Window 3. Perform how to work with simple formulas 4. Perform how to work with simple functions in MS Excel 5. Sort and Filter Data 6. Format Worksheets 7. Demonstrate Conditional Formatting 8. Create Pivot Table
  3. 3. SpreadsheetSoftware A type of application program which manipulates numerical and string data in rows and columns of cells. The value in a cell can be calculated from a formula which can involve other cells. A value is recalculated automatically whenever a value on which it depends changes. Different cells may be displayed with different formats.
  4. 4. Spreadsheet Uses School: Student grades, payroll Sports: individual and team statistics Personal: checkbook, household expenses Business: payroll, investments
  5. 5. Parts of Spreadsheet
  6. 6. ARITHMETIC OPERATOR MEANING EXAMPLE + (plus sign) Addition 3+3 – (minus sign) Subtraction Negation 3–1 –1 * (asterisk) Multiplication 3*3 / (forward slash) Division 3/3 % (percent sign) Percent 20% ^ (caret) Exponentiation 3^2 COMPARISON OPERATOR MEANING EXAMPLE = (equal sign) Equal to A1=B1 > (greater than sign) Greater than A1>B1 < (less than sign) Less than A1<B1 >= (greater than or equal to sign) Greater than or equal to A1>=B1 <= (less than or equal to sign) Less than or equal to A1<=B1 <> (not equal to sign) Not equal to A1<>B1
  7. 7. REFERENCE OPERATOR MEANING EXAMPLE : (colon) Range operator, which produces one reference to all the cells between two references, including the two references. B5:B15 , (comma) Union operator, which combines multiple references into one reference SUM(B5:B15,D5:D15) (space) Intersection operator, which produces one reference to cells common to the two references B7:D7 C6:C8
  8. 8. How to workwith simple Formulas • You can create a simple formula to add, subtract, multiply or divide values in your worksheet. Simple formulas always start with an equal sign (=), followed by constants that are numeric values and calculation operators such as plus (+), minus (-), asterisk(*), or forward slash (/) signs. • For example, when you enter the formula =5+2*3, Excel multiplies the last two numbers and adds the first number to the result. Following the standard order of mathematical operations, multiplication is performed before addition. Microsoft Excel
  9. 9. How to workwith Functions in Excel
  10. 10. • All functions have a common format – the equals sign followed by the function name followed by the input in parentheses. • The input for a function can be either: – A set of numbers (e.g., “=AVERAGE(2, 3, 4, 5)”) • This tells Excel to calculate the average of these numbers. – A reference to cell(s) (e.g., “=AVERAGE(B1:B18) or “=AVERAGE (B1, B2, B3, B4, B5, B6, B7, B8)” • This tells Excel to calculate the average of the data that appear in all the cells from B1 to B8. • You can either type these cell references in by hand or by clicking and dragging with your mouse to select the cells.
  11. 11. SimpleFunctions SUM AVERAGE COUNT NUMBERS MINIMUM MAXIMUM IF VLOOKUP =SUM(CELL NUMBERS) ENTER =AVERAGE(CELL NUMBERS) ENTER =COUNT(CELL NUMBERS) ENTER =MIN(CELL NUMBERS) ENTER =MAX(CELL NUMBERS) ENTER =IF(CELL NUMBERS) ENTER =VLOOKUP(CELL NUMBERS) ENTER
  12. 12. Microsoft Excel
  13. 13. There are 457 functionsin MicrosoftExcel2013 Compatibility functions Cube functions Database functions Date and time functions Engineering functions Financial functions Information functions Logical functions Lookup and reference functions Math and trigonometry functions Statistical functions Text functions User defined functions that are installed with add-ins Web functions
  14. 14. • Sort data in a PivotTable – Default is alphabetical by row label text • To quickly rearrange data, click in a cell in the column you want to sort, and then click Sort Smallest to Largest (Sort A to Z for text) or Sort Largest to Smallest (Sort Z to A for text) in the Sort & Filter group on the Options tab • For specialized sorting, click Sort in the Sort & Filter group on the Options tab – If you click in a row label or column label first, you get a dialog box that has slightly different options than if you click on a value first Sort and Filter Microsoft Excel
  15. 15. Format Worksheets Microsoft Excel
  16. 16. DemonstrateConditionalFormatting Microsoft Excel
  17. 17. Createa PivotTable • A PivotTable allows you to summarize, analyze, and explore large amounts of data • Data can be dynamically arranged to view it from different angles • One column must have duplicate values to create categories for organizing and summarizing data • Another column must have numeric values • Create a PivotTable by clicking PivotTable in the Tables group on the Insert tab 21 Microsoft Excel

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