The document discusses digital repositories for teaching and learning, emphasizing their role in managing and disseminating educational resources. It outlines the characteristics, technical requirements, and management of repositories, as well as the importance of open access and effective management of institutional assets. Additionally, it highlights various software platforms and tools used for creating and maintaining these repositories.

1. Digital Repositories for Teaching and Learning JISC Regional Support Centre West Midlands Discover-e-2009 Wednesday 19 th May 2009 www.bath.ac.uk UKOLN is supported by: Mahendra Mahey Repositories Research Officer Repositories Research Team UKOLN and CETIS

2. My background… Teaching, management and learning resources Lecturer in FE/HE in Psychology, English as a Foreign Language, Computing, Multimedia in the UK and abroad Management and development of open, distance and e-learning materials, learning centres, departments RSC Advisor for Learning and Teaching Resources for West Midlands and Scotland North and East Repositories Research Officer for UKOLN as part of the Repositories Research Team (UKOLN, CETIS and JISC)

3. Objectives Explain what repositories are Background information and issues around them (technical and management) Learning and teaching repositories in further and higher education Sharing e-learning resources, practices, methods and tools Discussion about issues surrounding them

4. Some conventions …about DIMDIM Technical problem? Matt Gallon available to help – use text chat, or phone if you can Please contribute to the discussion via text, when you see: If you really want to speak, ask Matt to hand over the microphone to you Please leave questions to the ‘text chat ‘ sections or discussion sections, if possible However, if you really don’t understand something, please indicate this via text chat and I will stop and explain I will ask ‘please stop’ , try to summarise and move on to the next section How many of you are new to DIMDIM, just say yes or no? text chat text chat

5. JISC Vision ‘ To establish a network of digital resources and services, in order to significantly improve content use and curation for education and research’ JISC have invested a lot of money in the last 6 years in research and development into digital repositories

6. Repositories MM What is a repository? A grain silo

7. What is a repository? ‘ a collection of digital objects’, a keep-safe Typically containing research papers, learning materials, data In FE tends to be learning materials /objects (e.g. NLN materials and home grown things)

8. Repositories M ore than just a st ore http://www.youtube.com/watch?v=KX3C80yWKbI

9. More than just software/hardware… “ an institutional repository is a set of services that an educational organisation offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution . ….. An institutional repository is not simply a fixed set of software and hardware .” Clifford Lynch . 'Institutional repositories : essential infrastructure for scholarship in the digital age'. ARL Bimonthly Report , February 2003 http:// www.arl.org/newsltr/226/ir.html MM

10. Characteristics of a repository content is deposited content is managed as well as the metadata minimum services e.g. put, get, search, access control should be sustainable and trusted, well-supported and well-managed could support open access to content and / or metadata may require authentication (many learning materials repositories)

11. Technical Requirements Repositories built on open source standards (Linux, Apache, MySql and PHP/PERL) Requires specialist skills to install set, e.g. LAMP ( L inux, A pache, M ySQL and P HP) Requires relatively high processing power Most repositories can expose metadata for harvesting if not the actual data – through OAIPMH (can be important for sharing) – Open Archives Initiative Protocol for Metadata Harvesting May be built up of a number of service components invisible to user MM

12. Open Source Is not really ‘free’ Requires investment, time, money, resources

13. The many flavours of repositories Content Eprints, learning materials, corporate records, research data, multimedia objects Coverage Departmental, Institutional, Regional, National, Personal (web site / blog) User Group / Domain / Community Learners, teachers, administrators Access Policies Open, restricted Distribution Centralised, federated Function / Purpose Open access, subject access, publication, sharing and re-use, preservation JA

14. Repository Wheel http://www.rubric.edu.au/extrafiles/wheel/index.html

15. Your institution? Please use the text chat to tell me if your institution has: A repository – if so what? Virtual Learning Environment? What? Is your institution thinking of getting one? text chat I will give you a couple of minutes and then say ‘Please stop’ I may ask further questions for clarification At the end of the chat I will try and summarise and then move on

16. Management Usually requires at least one person to manage it Manage content and metadata Where? Library, e-learning, department? Typically under-resourced

17. Who manages it? Using your text chat window Please tell me who manages, or who might manage a repository in your institution Why? text chat text chat

18. Drivers? Effective management of institutional assets Open access – impact, visibility, value of public funding Serials crisis – institutions can’t afford all subscriptions Enhanced communication amongst peers Linking data to research Learning materials sharing http://www.flickr.com/photos/yannisag/1835411334/ VLEs ‘locking’ content in – Learning Object repositories ‘free objects’ from course, easier to reuse

19. What do you think? Learning and teaching drivers… text chat

20. http://www.opendoar.org/ OpenDoar Directory of Open Access Repositories Q uality-assured listing of open access repositories around the world Includes details of available policies (Very useful tool) Register your repository! Repositories around the world

21. Example Repository Software platforms Learning Object Repositories Intrallibrary – JORUM based on this (from Intrallect )£ Harvest Road Hive£ Core – developed at Coventry City College£(cheap) Moodle and MR CUTE Research Repositories Eprints DSpace Fedora (most popular in universities) Open repository – commercial venture (www.openrepository.com)

22. A quick tour…

23. JORUM national repository for learning materials

25. Jorum developments Jorum Community Bay aims to support knowledge sharing and discussion about all aspects of sharing, reuse and repurposing of learning and teaching resources using Moodle in development next stage will be to populate the Community Bay - with help and input from our community

26. Language Box http://languagebox.eprints.org/

27. CoRe – Coventry City College http://learning.covcollege.ac.uk/demo/

28. LORENET http://www.lorenet.nl/nl/page/luzi/show?showcase=1

29. Harvest Road (Gunti Labs) http://www.giuntilabs.com/HarvestRoad_Hive/index.php?info.php?vvu=12&

30. MR CUTE and Moodle An optional add-on repository for Moodle A search system for finding ready made learning materials both inside and outside an institution and embedding them in Moodle courses A way of storing and sharing materials outside specific courses to minimise server space usage encourage sharing enable site wide use of materials without further upload allow non technical teachers to create packages

35. Getting access to MR CUTE2 MrCute 2 http://www.mrcute.co.uk or http://www.learningobjectivity.com/mrcute Enrolment key for test area: cutie No key required to download, but you must create an account

36. Flickr Content: Images Coverage: International; community-based; personal Function: sharing and re-use Community / Domain: Anyone / Public Centralised Part open access, part access controlled http://www.flickr.com/ Flickr API Allows innovative re-use of Flickr data, e.g. http://metaatem.net/words/ JA

37. Show us yours… If you have a repository or VLE, paste the link into the chat window for everyone to see Do you use any cool tools to share? text chat

38. Benefits Discussion What benefits do you see for your institution? text chat text chat

39. Legal Intellectual Property Rights (IPR) Copyright Other: database rights, moral rights, performers’ rights, trademarks, patents Copyright Who owns? Author, Institution Publisher agreements - Sherpa Romeo ( http://www.sherpa.ac.uk/romeo.php ) Moral rights are also important – paternity and integrity rights Institution as publisher Securing the right to publish, store, preserve Plagiarism/copyright infringement, other infringements Defamation, inaccurate information, confidentiality, libel Freedom of Information and Data Protection Risk Assessment Licences / policies deposit AND end-user Creative Commons licenses seem to popular JA

40. Trust DR project Produced some excellent resources for institutions in this area http://trustdr.ulster.ac.uk/

41. Discussion Any IPR issues you can see emerging or have emerged? text chat text chat

42. Policy Policies are important when implementing any service Policies can cover; legal issues, who deposits, who adds metadata, long term preservation, etc One current concern is whether it is good to mandate deposit into the repository or not and whether this is a good thing It’s one thing having a policy, it’s another thing complying to it though! Open Doar policy tool http://www.opendoar.org/tools/policytool.php MM

43. Key issues for institutions So what are your key issues? text chat

44. Implementation Issues Are there any specific issues that you would like mention? text chat

45. Wrap up

46. Thanks [email_address]