Institutional Repository : an open access digital institutional archive of study material, research and scholarly documents etc.

1. INSTITUTIONAL
REPOSITORY
By:
Aman Kumar Kushwaha
(Bachelor of Library and Information Science)
2ND Semester
Session: 2017-2018
Enrolment No. 245/17

2. What is aRepository?
 Open access digital archive on open source software.
 Amanaged, persistent way of making research, learning and
teaching content with continuing value both discoverable and
accessible.
 Repositories can be subject or institutional in their focus.
 Putting content into an institutional repository enables staff and
institutions to manage and preserve it, and therefore derive
maximum value from it.
 Arepository can support research, learning, and administrative
processes. They are commonly used for open access research
outputs.

3. What is an institutional repository?
Clifford Lynch, Executive Director, Coalition for Networked
Information, stated
“In my view, a university-based institutional repository is a set of
services that a university offers to the members of
its community for the management and dissemination of digital
materials created by the institution and its community members. It is
most essentially an organizational commitment to the stewardship of
these digital materials, including long-term preservation where
appropriate, as well as organization and access or distribution.”
 ARL: A Bimonthly Report, no. 226 (February 2003)

4. OpenAccessInstitutionalRepositories
Whatisopenaccess(OA)?
 Many definitions – a report from the Joint Information
Systems Committee (JISC) in the UK of 2006 stated:
 The Open Access research literature is composed of free,
online copies of peer-reviewed journal articles and
conference papers as well as technical reports, theses and
working papers. In most cases there are no licensing
restrictions on their use by readers. They can therefore be
used freely for research, teaching and other purposes.
 An Open access institutional repository is that repository
where are contents are freely available for use.

5. WhatOAisnot?
 There are various misunderstandings about Open
Access. It is not self-publishing, nor a way to bypass
peer-review and publication, nor is it a kind of
second- class, cut-price publishing route. It is
simply a means to make research results freely
available online to the whole research community.

6. Institutional Repositories are:
 Centered around a university (other academic
institution) and contain items which are the
scholarly output of that institution.
 Acollection of (digital) objects, in a variety of formats.
 Include works of various degrees of scholarly
authority and from various stages in the process of
scholarly inquiry. In addition to published works, an IR
may include preprints, theses & dissertations, images,
data sets, working papers, course material, or anything
else a contributor deposits.
 Typically motivated by a commitment to open access.

7. Institutional Repositories
Institutions are logical implementers of repositories
because they can take responsibility for:
– Centralising a distributedactivity
– Framework and Infrastructure
– Permanence that can sustain changes
– Stewardship of Digital assets
– Preservation policy for long term access
– Provide central digital showcase for the research,
teaching and scholarship of the institution

8. IRs & Digital Libraries
Are organized around a
particular institutional
community
Often are dependent upon the
voluntary contribution of
materials by scholars for the
content in their collection
Are mainly repositories and
therefore may only offer limited
user services
Institutional Repositories Digital Libraries
May be built around any number of
organizing principles (often topic,
subject, ordiscipline)
Are the product of a deliberate
collection development policy
Typically include an important
service aspect (reference and
research assistance, interpretive
content, orspecial resources.)

9. How does an IR content differ from
other digital collections?
 Content is deposited in a repository – by
content creator, owner etc.
 Repository architecture manages the content
and the metadata
 Repository software offers a minimum set of
basic services – put, get,search
 Repository must be sustainable, trusted,
well- supported and well- managed.

10. Why? – university view
 An institutional repository is a tangible indicator
of research output of a university – thus
increasing its visibility, prestige and public value
 Repository content is readily searchable –
both locally and globally
 Can be used as a marketing tool for the
institution
 Allows an institution to manage its
Intellectual Property Rights appropriately

11. Why? – funder’s view
 Funders see improved access to, and
wider dissemination of research
 For example, in the UK the eight research
councils have adopted policies mandating
that results from their tax-payer funded
research be ‘open’, available and accessible to
all via IRs or similar subject repositories
 e.g. Economic and Social ResearchCouncil

12. IRs can be used for:
 Scholarly communication
 Storing learning materials and coursework
 Managing collections of research documents
 Preserving digital materials for the long term
 Knowledge management
 Electronic publishing
 Research assessment exercise
 Collaboration tool

13. Benefits of setting up an institutional repository
For researchers
 Showcase your institute’s output
 Increases citation for authors
 24-hour access through any web-enabled device
 Life’s work in onelocation
 Satisfies funder’s mandates
 Persistent URLs
For librarians
 Provides new ways for archiving & preserving valuable
work
 Time- saving and cost- effective
 Help to identify trends
 Reduce duplication of records

14. More Benefits
For the university
 An effective marketing tool
 Increase the visibility, reputation and prestige
 Greater interdisciplinary research
 Enhanced funding
 Facilitates gathering data such as publications for Assessments
For the global community
 Free access of scholarly information
 Taxpayers fund a large amount of scientific research
 Developing countries
 Increase public knowledge
 Gain access to a wide variety of materials

15. Publication andDeposition

16. Publication andDeposition
Author writes paper

17. Publication andDeposition
Author writespaper
Submits to journal

18. Publication andDeposition
Author writes paper
Submits to journal Deposits in e-print
repository

19. Publication andDeposition
Author writes paper
Submits to journal Deposits in e-print
repository
Paper isrefreed

20. Publication andDeposition
Author writes paper
Submits to journal Deposits in e-print
repository
Paper is refreed
Revised byauthor

21. Publication andDeposition
Author writes paper
Submits to journal Deposits in e-print
repository
Paper is refreed
Revised byauthor
Author submits final version

22. Publication andDeposition
Author writes paper
Submits to journal
Paper is refreed
Revised byauthor
Author submits final version
Deposits in e-print
repository

23. What type of content can be deposited in
an Institutional Repository?
Faculty
 Pre-prints, post-prints, research findings, working papers, technical
reports, conferencepapers
 Multimedia, videos, teaching materials, learning objects
 Data sets (scientific, demographic, etc.) and other ancillary
research material
 Web-based presentations, exhibits,etc.
Students
 Theses and dissertations
 Projects and portfolios
 Awarded research
 Performances and recitals

24. Obstacles to building a repository in- house
 Open source institutional repository software is free to acquire
but expensive to implement
 Delays due to slow response times from over-burdened IT services
 Lack of personnel with the correct skills
 Projects often go on for much longer than necessary
 Other priorities can crop up unexpectedly and divert resources
away from the repository project