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Identifying Data Flows ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
DATA FLOW DIAGRAMS [DFD’S] ,[object Object],[object Object]
E.g. Result of a query to a database, contents of a printed report : data that moves together to common destinations Actions performed on data so that they are transformed, stored or distributed. This can be a computerised or manual transformation SYMBOLS USED IN A DFD ,[object Object],[object Object]
A physical location to hold data e.g. a file folder or notebook etc. Origin and/or destination of the data. Often referred to as external entities as they are outside the system. We are only interested in how data flows in to or from the system to them.  SYMBOLS USED IN A DFD ,[object Object],[object Object]
[object Object],[object Object],How Much Detail ?
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Context or Level 0 Diagram The highest level view of a system. This only has one process which represents the overall function of the  system and has no data stores as all the data is stored within the process.
Constructing a Level 1 diagram ,[object Object],[object Object],[object Object],[object Object],[object Object]
IF  it is necessary to produce a level 2 or level 3 diagram, the same steps would be followed as used when constructing the Level 1 diagram Constructing a Level 2/3 diagram
Here is an example of how Data flow diagrams would be used to model the logic of data flows in a fast food burger bar.  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Level 0 Context diagram CUSTOMER
[object Object],[object Object],[object Object],[object Object],[object Object]
CUSTOMER Level 0 Context diagram KITCHEN RESTAURANT MANAGER
[object Object],[object Object],[object Object],[object Object],[object Object]
CUSTOMER KITCHEN RESTAURANT MANAGER Level 0 Context diagram Food ordering system 0
[object Object],[object Object],[object Object],[object Object],[object Object]
Food ordering system 0 CUSTOMER KITCHEN RESTAURANT MANAGER Level 0 Context diagram Food Order Management Reports Customer Order Receipt
Constructing a Level 1 diagram ,[object Object],[object Object],[object Object],[object Object],[object Object]
Food ordering system 0 CUSTOMER KITCHEN RESTAURANT MANAGER Food Order Management Reports Customer Order Receipt Level 0 Context diagram Does this show enough detail?
Constructing a Level 1 diagram ,[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],Level 1 diagram
1.0 Receive and transform Customer Food Order
[object Object],[object Object],[object Object],[object Object],Level 1 diagram
1.0 Receive and transform Customer Food Order 2.0 Update Inventory file 3.0 Update Goods Sold file
[object Object],[object Object],[object Object],[object Object],Level 1 diagram
1.0 Receive and transform Customer Food Order 2.0 Update Inventory file 3.0 Update Goods Sold file 4.0 Produce Management Reports
Constructing a Level 1 diagram ,[object Object],[object Object],[object Object],[object Object],[object Object]
1.0 Receive and transform Customer Food Order 2.0 Update Inventory file 3.0 Update Goods Sold file 4.0 Produce Management Reports KITCHEN Food Order CUSTOMER Customer Order Receipt RESTAURANT MANAGER Management Reports
Constructing a Level 1 diagram ,[object Object],[object Object],[object Object],[object Object],[object Object]
RESTAURANT MANAGER Food Order Customer Order Receipt Management Reports 1.0 Receive and transform Customer Food Order 2.0 Update Inventory file 3.0 Update Goods Sold file 4.0 Produce Management Reports CUSTOMER KITCHEN Goods Sold File D1 D2 Inventory File
Constructing a Level 1 diagram ,[object Object],[object Object],[object Object],[object Object],[object Object]
RESTAURANT MANAGER Food Order Customer Order Receipt Management Reports 1.0 Receive and transform Customer Food Order 2.0 Update Inventory file 3.0 Update Goods Sold file 4.0 Produce Management Reports CUSTOMER KITCHEN Goods Sold File D1 D2 Inventory File Goods Sold Inventory Data Goods Sold Data Inventory Data Daily Goods Sold Amount Daily Inventory Depletion Amounts
In this example, having constructed our Level 1 diagram it is decided there is no need to further breakdown the data flow processes within this organisation. Our data flow diagram is therefore complete.
Do’s and Don’ts when constructing a Data Flow Diagram  
Do’s and Don’ts when constructing a Data Flow Diagram  
Do’s and Don’ts when constructing a Data Flow Diagram  

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Data Flow 2

  • 1.
  • 2.
  • 3.
  • 4.
  • 5.
  • 6.
  • 7.
  • 8. IF it is necessary to produce a level 2 or level 3 diagram, the same steps would be followed as used when constructing the Level 1 diagram Constructing a Level 2/3 diagram
  • 9.
  • 10. Level 0 Context diagram CUSTOMER
  • 11.
  • 12. CUSTOMER Level 0 Context diagram KITCHEN RESTAURANT MANAGER
  • 13.
  • 14. CUSTOMER KITCHEN RESTAURANT MANAGER Level 0 Context diagram Food ordering system 0
  • 15.
  • 16. Food ordering system 0 CUSTOMER KITCHEN RESTAURANT MANAGER Level 0 Context diagram Food Order Management Reports Customer Order Receipt
  • 17.
  • 18. Food ordering system 0 CUSTOMER KITCHEN RESTAURANT MANAGER Food Order Management Reports Customer Order Receipt Level 0 Context diagram Does this show enough detail?
  • 19.
  • 20.
  • 21. 1.0 Receive and transform Customer Food Order
  • 22.
  • 23. 1.0 Receive and transform Customer Food Order 2.0 Update Inventory file 3.0 Update Goods Sold file
  • 24.
  • 25. 1.0 Receive and transform Customer Food Order 2.0 Update Inventory file 3.0 Update Goods Sold file 4.0 Produce Management Reports
  • 26.
  • 27. 1.0 Receive and transform Customer Food Order 2.0 Update Inventory file 3.0 Update Goods Sold file 4.0 Produce Management Reports KITCHEN Food Order CUSTOMER Customer Order Receipt RESTAURANT MANAGER Management Reports
  • 28.
  • 29. RESTAURANT MANAGER Food Order Customer Order Receipt Management Reports 1.0 Receive and transform Customer Food Order 2.0 Update Inventory file 3.0 Update Goods Sold file 4.0 Produce Management Reports CUSTOMER KITCHEN Goods Sold File D1 D2 Inventory File
  • 30.
  • 31. RESTAURANT MANAGER Food Order Customer Order Receipt Management Reports 1.0 Receive and transform Customer Food Order 2.0 Update Inventory file 3.0 Update Goods Sold file 4.0 Produce Management Reports CUSTOMER KITCHEN Goods Sold File D1 D2 Inventory File Goods Sold Inventory Data Goods Sold Data Inventory Data Daily Goods Sold Amount Daily Inventory Depletion Amounts
  • 32. In this example, having constructed our Level 1 diagram it is decided there is no need to further breakdown the data flow processes within this organisation. Our data flow diagram is therefore complete.
  • 33. Do’s and Don’ts when constructing a Data Flow Diagram  
  • 34. Do’s and Don’ts when constructing a Data Flow Diagram  
  • 35. Do’s and Don’ts when constructing a Data Flow Diagram  