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Ict in time management ca


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Ict in time management ca

  1. 1. Use of ICT in Time Management <ul><li>By the end of this presentation you </li></ul><ul><li>should be able to answer the </li></ul><ul><li>following questions: </li></ul><ul><li>Describe how ICT is used in time management </li></ul><ul><li>Describe the skills required for good time management </li></ul>
  2. 2. What does poor Time management lead to? <ul><li>Bad time management can lead to more costs to the company </li></ul><ul><li>Bad time management can lead to poor reputation </li></ul><ul><li>Bad time management can lead to unsatisfied customers </li></ul><ul><li>Bad time management can lead to low staff moral </li></ul>
  3. 3. What is Time management? <ul><li>This is the finding and using of the most efficient way of completing tasks/projects in the most acceptable period of time but with the highest quality </li></ul><ul><li>The shortest time possible does not mean good time management; it usually means cutting corners and ending up with a poor quality product </li></ul>
  4. 4. Time management techniques <ul><li>Outside experts (consultants) are brought in </li></ul><ul><li>Examine existing good practice </li></ul><ul><li>Attend courses or Gain qualifications in time management to bring in good practice </li></ul>
  5. 5. Features of good time management 1 <ul><li>1. Identifying short and long term targets </li></ul><ul><li>Short targets are very important; in order to help staff moral and ensure that each step is achieved before going on to the next </li></ul><ul><li>2. Prioritising </li></ul><ul><li>Targets must be independent of each other and each target is given relative importance </li></ul><ul><li>Resources/funding/date for completion is dictated by the priority of a taget </li></ul><ul><li>3. Planning </li></ul><ul><li>Time must be spend planning before going ahead with a project. </li></ul><ul><li>The short term targets/steps are worked out along with each steps; costs; time for completion; priority </li></ul>
  6. 6. Features of good time management 2 <ul><li>4. Decision making </li></ul><ul><li>Correct decisions are important at each stage of the project </li></ul><ul><li>Correct decisions reflect an awareness for the short and long term targets. They must look at the overall picture to ensure decisions made today do not negatively affect the next target </li></ul><ul><li>5. Use of ICT </li></ul><ul><li>Hardware, software and communication devices are all used to assist the project </li></ul>
  7. 7. Use of ICT in time management : Hardware and communication devices available
  8. 8. Use of ICT in time management: Software available <ul><li>Organiser package </li></ul><ul><li>Features: </li></ul><ul><li>Organising emails </li></ul><ul><li>Organising contacts </li></ul><ul><li>Organising tasks </li></ul><ul><li>Calendar function: record appointments and set visual alarms </li></ul><ul><li>Public calendar function: used for all employees to see when the next meeting or event </li></ul>
  9. 9. Use of ICT in time management: Software available <ul><li>Arranging workload or Stopwatch software – this is software that allows the user to click on a specific task and the computer will periodically remind the user how long they have been working on that task </li></ul><ul><li>Benefits: </li></ul><ul><li>Managers see if a task is taking too long and allocate extra resources </li></ul><ul><li>It can be used to help predict how long each task will take and therefore managers can allocate resource appropriately </li></ul><ul><li>This helps with daily and weekly planning </li></ul><ul><li>This helps to ensure work is spread equally among workers </li></ul>For example:
  10. 10. Use of ICT in time management: Software available <ul><li>Business/Project management software that produce Gantt charts, timescales, projects with calendars </li></ul><ul><li>Gantt charts: used to plan out all the tasks of a project/process </li></ul><ul><li>Gantt charts are used to show the overall “flow” of the project. </li></ul><ul><li>Benefits: </li></ul><ul><li>Enables planning for sequential and parallel activities </li></ul><ul><li>Sequential: task B can not be completed until task A is completed </li></ul><ul><li>Parallel: task A and task B can be completed at the same time; they are independent from each other but will FINISH at the same time </li></ul>
  11. 11. What is a Gantt Chart? <ul><li>A visual representation of a project over time </li></ul><ul><ul><li>Used to schedule, coordinate, and allocate the resources needed to complete a project </li></ul></ul><ul><ul><li>Shows start, end, and specific target dates called “milestones” </li></ul></ul>
  12. 13. Example Gantt Charts
  13. 14. Construction project management <ul><li>Specific to construction of buildings </li></ul><ul><li>Uses a critical path method of project management </li></ul><ul><li>This first finds the optimum time to be spent on individual tasks </li></ul><ul><li>The critical path is then the order which tasks must be completed so that the project is finished on time </li></ul>
  14. 15. TASKS <ul><li>1. Create a poster for CCC students: </li></ul><ul><li>Tell them about the benefits of good time management </li></ul><ul><li>Tell them what time management ideas/methods/techniques students can use </li></ul><ul><li>Give students examples of how they can actually use these techniques to help them </li></ul><ul><li>2. Complete the Gantt chart task </li></ul><ul><li>Useful weblink: </li></ul>