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Effective powerpoint presentation


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Effective powerpoint presentation

  1. 1. Effective PowerPoint Presentation
  2. 2. What do they have in common? • business meeting • courtroom presentation • military briefing • college lecture
  3. 3. •Why do we use power point presentation?
  4. 4. Power point presentation• Helps communicate our ideas in an oral presentation
  5. 5. Some facts• 94% of 300 professionals in a survey used power point• Microsoft: 30 million power point are given every day
  6. 6. Advantages of using power point •employ all kinds of visual aids •can incorporate text, picture, charts, graphs, sound, video
  7. 7. Disadvantages of using power point•dominates the presentation: mismanagement of the speaker•“the fancier the presentation, the less valuable the ideas being presentation”
  8. 8. Disadvantages of using power point•handles the responsibility to produce a good speech magically•responsible for illustrating all the points in the talk
  9. 9. Planning to Use the Power Point• why? how? when?• should enhance in presenting your ideas
  10. 10. Formatting Power Point Slides
  11. 11. •Color •Images•Text •Space•Font •Animation
  12. 12. Color• stick to limited number of colors• background : unifies the ideas• foreground, background
  13. 13. Text• keywords, phrases, few sentences, images, visual information• 6x6 rule
  14. 14. Effective Listeners• Overlook stylistic differences and focus on the speaker’s message• Make distinctions between main points and supporting details• Look for opportunities to learn
  15. 15. Commentary3• In order to investigate the hypothesis that 8-year old boys are more aggressive than 8-year old girls, 8-year old children were observed playing in schoolyards and incidents of certain aggressive behaviors were recorded. 2)It was assumed that aggressive behavior consisted of the following: i) pushing, ii) kicking and hitting, iii) cursing, and iv) chasing. 3)As can be seen from the table above, the average 8- year old boy was more aggressive than the 8-year old girls. 4)Chasing was the one behavior that was more pronounced for the girls. 5)This result, however, does not disprove the theory since chasing seems to be a less aggressive behavior than the other behaviors that were tested. 6The 8-year old boys got more involved with the more aggressive behavior, which is kicking/hitting, much more than the 8- year old girls.
  16. 16. Font• clear and easy to read• avoid using all caps
  17. 17. Font• do not use more than two font in a slide• use same font in all slides
  18. 18. Font• title and major headings 44-46 size• subheads and other texts 32-24 size
  19. 19. Font• serif-typeface with rounded edges/ with tails on the edges of the letters• sans-serif: typeface with straight edges on letters
  20. 20. Serif Fonts• Monotype Corsiva• Old English Text• Times New Roman• Engravers mt
  21. 21. Sans Serif Font• Arial• Calibri (Body)• Verdana• Kozuka Gothic Pro
  22. 22. Images
  23. 23. Effective Listeners • Make frequent eye contact with the speaker (depending on the culture)
  24. 24. Guidelines in adding Images• large enough• High resolution• Simple and clear graphs• include titles of charts, graphs• include copyright information
  25. 25. Space•strive for visual balance
  26. 26. Steve Jobs• Created Apple• February 24, 1955 – October 5, 2011• American entrepreneur
  27. 27. Steve Jobs• American entrepreneur• Created Apple• February 24, 1955 – October 5, 2011
  28. 28. Animation• way the objects enters and leaves the slide • animation should help you communicate your ideas
  29. 29. Let us evaluate the following slides!
  30. 30. I enjoy watching movies with my family, ___ I always buyDVDs during the week end. My brother likes horror film,___ he is always frightened by what he sees. I shouldwatch DVDs with my siblings, ___ they let me do thehouse hold chores all day long. My favourite is lightromance, ___ they do not depress me. Next week, I willbuy another movie, ____ I will also write reviews aboutit. (F-A-N-B-O-Y-S)
  31. 31. NONVERBAL EXPRESSIONPersonal Appearance Eye ContactFacial Expression Gestures
  32. 32. Participate Actively
  33. 33. Vocal Aspects of Presentation• Volume• Enunciation• Fluency• Vocal Variety
  34. 34. 7. Never just read the slideThis is the thing that annoys more people aboutPowerPoint presentations than anything else.It is boring!Keep something back!
  35. 35. 1. Keep the points simple• If it is a book or report look for the contents page. Identify any chapters that you think maybe of particular relevance and focus on them. Again start from the introduction or the conclusions. You can find your way through a chapter or section by using the subheadings.• Use the contents page• Start with introductions and conclusions• Use subheadings
  36. 36. Let us Review!• Give one Guideline in making a power point presentation and discuss it briefly?• How important is a power point presentation in the corporate world?
  37. 37. Other Aspects ofOral Presentation
  38. 38. Other Aspects of Oral Presentation• Vocal Aspects of Presentation• Bodily Aspects of a Presentation
  39. 39. Vocal Aspects of Presentation •Pitch •Rate •Pauses
  40. 40. Vocal Aspects of Presentation •Volume •Enunciation •Fluency •Vocal Variety
  41. 41. Bodily Aspects of a Presentation •Gestures •Facial Expressions •Eye Contact •Movement
  42. 42. Before delivering a presentation using power point1.recheck slides2. know how slides command3. practice with powerpoint
  43. 43. Before delivering a presentation using power point4. display slides only while discussing them5. check the room and equipment6. Develop a backup plan
  44. 44. References• Lucas, S. E. (2009). The Art of Public Speaking. (10th ed.) New York: McGraw-Hill Companies, Inc.• Pearson, J. (2008).Human Communication. (3rd ed.) New York: McGraw-Hill Companies, Inc.• Singh, S. (2006). How to Make Effective Presentation. Retrieved from make-effective-presentation