PMBOK Monitor Control Project Work

Trainer: Anand BobadePMBOK 6th Edition, 2019, All rights reserved.
Monitor & Control
Project Work
Chapter 5 –
Project Integration Management
PMP SIXTH EDITION

PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Overview
Monitor and Control Project Work definition
Monitor and Control Project Work - ITTO
Data analysis techniques
What is Work Performance Reports?
Review
4.5 Monitor and Control Project Work

Integration Management processes
Develop Project
Charter
Develop Project
Management plan
Direct and Manage
Project work
Manage Knowledge
Monitor & Control
Project Work
Perform Integrated
change Control
Close Project or
phase
I P EE
MC CMC

Overview
Continuous
improvement
(Analyze variance
& recommend)
Continuously Monitor
Project work
(Resources, Task
status, risks, changes )
Collect project status data &
measure against schedule
(Schedule Variance, Schedule
Performance Index & Earn
Value)

Monitoring Controlling
Overview -> Difference between Monitoring and Controlling
What you can
not measure,
you can not
manage
Activities involved:
• Colleting information about
completed task, payments
• Measuring information
• Comparing planned vs. actuals
• Evaluating trends
Activities involved:
• Determining corrective &
preventive actions
• Re-planning
• Follow-ups to ensure issue
resolutions.

Comparing project performance against PMP
Assess performance to determine corrective or
preventive actions.
Checking status of each risks.
Maintain an accurate, timely information base
(status reports)
Overview -> Activities involved

Provide information to support status
reporting, progress measurement, and
forecasting.
Provide forecasts to update current cost and
current schedule information.
Monitor implementation of approved changes.
Provide appropriate reports on project
progress.
Ensure project alignment to business needs.
Overview -> Activities involved

Tracking, reviewing, & reporting progress to meet performance
objectives defined in PMP
It allows stakeholder to understand current state of project,
steps taken, budget, schedule & scope forecasts.
Monitor and Control Project Work -> Definition
Progress
Tracking Reviewing Reporting Performance Objective
To
meet

Monitor and Control Project Work-> ITTO
Expert Judgment
Data analysis
Decision making
Meetings
Project Management
plan
Project documents
Work Performance
information
Agreements
Enterprise
environmental factors
Organizational process
assets
Work Performance
reports
Change request
PMP updates
Project document
updates
Inputs Tools & Techniques Outputs

Project Management
plan
Project documents
Work Performance
information
Agreements
Enterprise
Organizational
process assets
Monitor and Control Project Work -> Input

Project management
plan
Describes how project will be executed, monitored and controlled.
Provide subsidiary plans & guidelines to analyze variance against all baselines.
Scope Baseline
Schedule
baseline
Cost Baseline
Describes tools & process for variance analysis, forecasting etc.
Provide reporting templates & communication details.
Monitor & Control Project Work-> Input->PMP

Project documents
Following Project documents acts as key inputs:
Lessons learned Register Assumption log Issue log
Risk Register Risk Report Quality reports
Milestone list Cost forecasts Schedule forecasts
Basis of estimates
Monitor & Control Project Work-> Input->Project documents

Work Performance
Information
It is work performance data gathered through work executions & passed to the controlling processes.
WPD are compared with PMP components, projects documents which indicates project performance.
Monitor & Control Project Work-> Input->WPI
20/100 deliverables
are validated
320/500 test cases
are executed
Risk response
is not effective
Monitor & Control
Project work
Validate Scope
Manage Quality
Control Risks
Direct & Manage
Project work

Monitor & Control Project Work-> Input->WPI
Monitoring & Controlling PG-> Control Process
Validate Scope Control Scope Control Schedule Control Cost Manage Quality
Control
Communication
Control Risks
Control
Stakeholder Eng.
Control
Procurements
M&C PG->
Monitor & Control Project work
Work Performance
Information
Work Performance
Information

Agreements
Can be a procurement agreements.
Agreement includes:
Terms & conditions What seller is going to perform or provide
Monitor & Control Project Work-> Input->Agreements
If projects is outsourced part of the work, the PM has to monitor contractors work to
ensure
Agreement meets the specific needs of the
project
Agreement adheres to organizations
procurement policies

Enterprise
EEF that can influence Monitor & Control Project Work
Project management
Information system
Infrastructure
Stakeholder
expectations
Risk thresholds
Government or
industry standards
Monitor & Control Project Work-> Input->EEF

Organizational
process assets
OPA that can influence Monitoring & controlling
Policies, processes &
Procedures
Financial control procedures
Monitoring & reporting
methods
Issue Management
Defect management
procedure
Organizational knowledge
base
Monitor & Control Project Work-> Input->OPA

Expert Judgment Data analysis Decision making Meetings
Monitor & Control Project Work -> Tools and Techniques

Expert Judgment
May help PM to interpret the information, determine corrective/ preventive actions.
Discuss action required to ensure project performance matches expectations.
Discuss work performance data which may lead to raising a change request.
Estimation
Techniques
Interpretations &
contextualization
of data
Trend analysis
Risk Management
Contract
Management
Earn Value
analysis
Technical
knowledge on the
industry
Monitor & Control Project Work->T&T->Expert Judgment
Expertise may
be in the area
of

Data analysis
Used to evaluate, analyze or forecasts potential outcomes.
Earned Value
analysis
Variance Analysis Trend Analysis
Root Cause
Analysis
Alternative analysis
Cost benefit
analysis
Monitor & Control Project Work->T&T-> Data analysis

Earned Value Management
(EVM):
• provides an integrated perspective on
scope, schedule, and cost performance.
Trend Analysis:
• Used to forecast future performance
based on past results.
Variance analysis
• measures the difference between the
actual performance and the
performance baseline.
Data analysis

Data analysis
Root Cause Analysis
• Focusses on identifying main reasons
of a problem.
Cost benefit analysis
• Determine best corrective action in
terms of cost in case of project
deviations.
Alternative analysis:
• Select corrective & preventive actions
to implement when deviation occurs.

Meetings
Direct & Manage Project Work->T&T-> Meetings
Meetings are used to discuss variance, recommendation with project team & other stakeholders.
Meetings may be face to face, virtual, formal or informal.
Types of meetings may includes – user groups & review meetings.

Decision making
Decision making is used If there are several alternatives to solve a problem
• Making decision based on unanimity, Majority or
plurality.
Voting
Voting
Monitor & Control Project Work -> Tools and Techniques -> Decision making

Work Performance
reports
Change request PMP updates
Project document
updates
Monitor and Control Project Work -> Output

Work Performance
Reports
WPI is combined, recorded & distributed in physical or electronic form to
create awareness or get decisions.
Monitor & Control Project Work->Output->WPR
Burn down Chart Earn value graph Trend lines
Defect Histograms Risk summary Forecasts
Decisions,
Actions &
Awareness
Status reports Progress reports
Dashboard Heat- Report Stop light Charts

Monitor & Control Project Work->Output->WPR
Manage Project Team
Manage
Communication
Perform Integrated
Change Control
Control Risks Control Procurement
M&C PG
Monitor & Control
Project work
Monitoring & Controlling PGExecuting PG
Work Performance
Reports
Work Performance
Reports

CR may be raised as a result of the data analysis techniques done during this process
CR may expand, adjust or reduce the project scope, quality, schedule or cost baselines.
CR can be Corrective, preventive or Defect repairs.
Monitor and Control Project Work -> Output-> Change Request
Change request
Monitor & Control
Project Work
Data analysis

PMP updates
Changes identified may affect the overall PMP (any component).
Change to PMP goes through organizations Change control process via a Change request.
Monitor and Control Project Work -> Output -> PMP updates

Project document
updates
All documents updates are subject to formal Change control Process.
Cost Forecasts Schedule forecast Issue log
Risk Register Lessons learned register
Monitor and Control Project Work -> Output->Project document updates

Monitor and Control Project Work -> Quick Review
Purpose of M&C PW process
Difference between monitoring & controlling
Monitor and Control Project Work definition
Monitor and Control Project Work - ITTO
Data analysis techniques
What is Work Performance Reports?

PMBOK Monitor Control Project Work

PMBOK Monitor Control Project Work

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