CV for the post of Administration and Facilities

1. Administration and Facilities Professional
VIKAS KHENGRE
CURRICULUM VITAE
A competent professionalwith over 11 years of rich experience in Facility Management, General
Administration,Infrastructure,Property Management,Vendor Development and Security
Initiatives. An expert in managing facility management (contractual agency management,
vendor development) civil/electrical maintenance, Invoice processing, procurement. etc
• A result oriented professional with 11 years of rich experience in Facilities Management, General
Administration, Maintenance Management and Man Management across industry verticals.
• Presently serving Synechron India Pvt Ltd. as Lead - Administration.
• Adept at handling complete Facilities & infrastructure set up and liaising with vendors & Liaison
with Govt. Offices etc.
• Expertise in Office Administration, Safety Management, Co-ordination with external agencies
for negotiating and executing AMCs for maintenance of office infrastructure.
• Proficient in maintenance of various equipment’s like L.T. Panels, Transformers, Oil switch fuse
unit, and utilities, HVAC system, BMS system.
• In depth knowledge of handling Cold rolling mill motors, Compressors, annealing furnaces, BMS
System, Chillers, HVAC, Compressors, D.G sets.
• Proficient in managing entire gamut of General Administration Functions such as Stationery,
Cafeteria/ Canteens, Security & Fire-Fighting, Housekeeping & Industrial Security.
• Excellent communication with effective relationship building, negotiation, analytical skills and
leadership abilities with the exposure of working in computerized environment.
CONTACT
99216-24365
9923-355355
B-18, Renuka Nagari,
Dhankawdi
Pune - 411043
www.linkedin.com/in/vikaskhengre
vikaskhengre@outlook.com
SKILL
Administration
Facilities
Collaborator Active Listener Creative
Planner
EHS professional
Hardworker Problem Solver
Budgets
Project Planing
Maintenance
Languages
Personal Strengths
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•• Pres
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•• Expe
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•• Prof
unit,
•• In d
Sys
•• Prof
Cafet
•• Exce
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ABRIDGEMENT
• Handling complete Facilities & infrastructure set up, and liaising with contractors.
• Managing facilities in the organization, including Office Infrastructure, Building, Cafeteria/
Canteen, House Keeping, Security, Purchases, Inventory Management and Transportation.
• Supervising the transport facility provided for employees and associates. Monitoring movement,
maintenance and upkeep of vehicles.
• Outsourcing contracts for the maintenance of office building, infrastructure, office equipment,
machinery and other assets of the organization.
• Planning and effecting preventive maintenance schedules of various machineries and
instruments like Chillers, AHU’s, A.C. Packages, D.G and other electrical equipment’s. Set to
increase machine up time and equipment reliability.
• Proactively identify areas of obstruction/breakdowns and take steps to rectify the equipment’s
through application of trouble shooting tools.
• Executing cost saving and energy saving techniques/ measures and modifications to achieve
substantial reduction in O&M expenditures and work within the budget.
• Overseeing the implementation of corporate policies in the organization.
• Designing and preparing itinerary for officers and managing their visits at different locations.
Coordinating transport, cafeteria, housekeeping activities in the organization.
• Handling maintenance of temperature of all the bays, Hub rooms and server rooms
• Managing corporate events like Town Hall, all hands meetings, Hi-Tea meetings, seminars &
conferences, including supervision of the necessary arrangements for the events ensuring
optimum and effective utilization of funds.
• Assessing the performance of the vendors, based on various criterions such as quality improve
ment rate, timely delivery, credit terms etc.
PROFICIENCY FORTE
Negotiation
English Marathi Hindi
Strategic
Thinker
INTERESTS
Read Travel Ride Movie Game Surfing trekking
Commercial Operation
QR Scan to Connect
Facilities Management
General Administration
Operations & Maintenance

2. 02/2014 - Present Hinjewadi, Pune - India
Lead - Administration and Facilities
Synechron Technologies Pvt Ltd
Synechron is one of the fastest-growing digital, business consulting & technology services providers.
• Setting annual goals for generating savings in area such as energy, resources consumption and cost of maintenance operations.
• Maintains an inventory of equipment’s and controls the acquisition, maintenance and decommissioning process for all the technical assets
housed in the main Data centre.
• Conducts regular weekly safety and housekeeping inspections, and identifies and documents problems and hazards with corrective actions,
for the main data Centre.
• Responsible for the overall effectiveness and efficiency of Data Centre.
• Maintain all records related to the performance of facility management operations at site.
• In charge of all technical aspects pertaining to functioning of the building - Undertake all day-to-day work related to M&E.
• Acting as Info-Hub for Providing Administration Related Information and Supervising Administrative Activities Like General Admin, Verification Of Stationery
Housekeeping, Etc.
• Assisting the Department in Project Management, Cost Optimization and Implementing Business Expansion Plans.
• Specialisation in Handling Back Office Operations, Inter-Office Correspondence, Confidential Mails, Quotations, Monthly Billing, Cheques, Etc.
• Advise senior management on future year maintenance (Opex and Capex) budgets as and when requested for.
• Ensure implementation of all the schedules on time - Manage and supervise the works during breakdown.
• Ensuring that the subcontractors are meeting their commitments on scheduled delivery of trainings.
• Ensure that the subcontractors have a planned, structured and solution based approach to the delivery of maintenance services.
• Prepare the Planning of Preventive Maintenance of all Electrical and HVAC System and co-ordinate with the landlord for Chillers or DG set issues.
• Check & maintain the HVAC, Water supply system, Lighting, Panels, Transformer, HT & LT Breakers & other important electrical feeders on a daily basis.
• Monitor cleanliness of Facility equipment’s & operation of Access control and fire panel function ability at all sites. Also involves in Purchasing, and
Implementation of Security and Surveillance.
• Maintaining AMC & Contracts tracker - Contracts Administration & Management.
• Review of MIS reports & monthly progress of Service Provider on a monthly basis for necessary reporting.
• Organize company events in coordination with concerned divisions.
07/2010 - 02/2014 Magarpatta, Pune - India
Senior Executive – Administration.
EXFO Electro Optical Engineering India Pvt Ltd.
EXFO is a leading provider of next-generation test and service assurance solutions for wireless.
• Infrastructure Development & complete Office Interior design & Set Up.
• Directing, coordinating and planning essential central services such as reception, security, maintenance,cleaning, catering, waste disposal and recycling.
• Utility management/ UPS Management / HVAC management/PAC System Management / Records Management/Lab Infrastructure Management,
Vendor Management for AMC in case of breakdowns and preventive maintenance Schedule /Purchase/ Canteen/ Housekeeping/Id Card/ Physical Security
Electrical System/Event/EPBAX System Management / broadcasting notices and in-house circulars etc.
• Responsible for handling Building Management Systems like (Access Control System/Attendance Server/ Fire Alarm System/FM-200/Intrusion System
Biometric System/CCTV /PA System)
• Responsible for entire facility maintenance inclusive of temperature of all the bays, Hub rooms and server rooms and Cafeteria.
• Rectification of refrigeration and air conditioning problems for energy efficient operation
• Managing preventive and breakdown maintenance of Chillers, AHU’s, A.C. Packages, D.G. Set.
• Monitoring Service providers for timely execution of Annual maintenance contracts for equipment’s, machines, spares & inventory of consumables
• Develops and manages the facility work order system. Assigns tasks to appropriate team members.
• Works with Business Manager and Pastor to report problems, solutions, and costs associated. Provides a weekly status update on any pending project.
• Develops and maintains a relationship with all contactors and vendors ensuring efficient facility operations.
• Liasoning with Government & Non- Governmental agencies in compliance to company rules and regulations.
• Ensuring adherence of compliance with the Regulatory and Statutory Requirements are adhered by vendor /Suppliers
• Involved with budgetary planning for administrative functions and monitor expenses pertaining to Building, office equipment, Communication, Utilities &
general services and control over expenditure
• Formulating company’s Personnel Policy. Assisting in ensuring the company’s Policy is made known to all Executive, Housekeeping & Technical staff.
• Designed the Induction Policies and Welcome Kit for the newly hired Employees/Executives.
• Advise and assist other departmental members on interpretation and administration of personnel policies and programs.
10/2009 - 06/2010 Vimannagar, Pune - India
Assistant Manager - Property Management Services
Knight Frank India Pvt Ltd. (Site: - Bajaj Finserv - Viman Nagar)
Knight Frank is a residential and commercial property consultancy.
• Handling vendor management for all the requirements pertaining to facility & admin like stationary, Consumables, Grocery,miscellaneous etc.
• Negotiation, Cost management for external supply, quality check on the vendor services or products.
• Responsible for the functioning of Building Management System (Physical Access System/Fire Alarm System/FM-200/CCTV /PA System/Vesda).
• Branch Setup, Team Building & was responsible for the functioning of 21 persons.
• Utility management, HVAC management, UPS Management, Data Center Management, Vendor Management,House Keeping Management,etc.
• Handling and executing projects for clients as per their requirement
• Effective utilization of equipment, manpower & consumables.
• Handling asset management & asset tagging.
• Coordinating with HO & GM/SM regarding any operational related issue.
• Increase profitability by optimistically use of various resources
• Handling cafeteria management with timely service to the employees.Coordination with cafeteria vendor for special events/functions.
• Vending Machine- Supervising vending machine operations, checking quality and quantity time to time. Checking and verifying bills and processing to finance.
• Helping colleagues in organizing various organizational events & also in managing Travel department.
• Preparing Capital Expenditure & administration Budget.
• Responsible for daily, fortnightly & monthly reports related to consumption material, manpower detail, expense etc.
• Overall monitoring and function of security of the premises. Monitoring and Implementing security measures at in order to keep workplace safe and secure.
• Walk and drive the property multiple times per week to ensure positive curb appeal. Check to make sure the grounds and common areas are free from trash
and debris.Write service requests to complete work as identified.
• Review monthly financial statements and budget variances and complete Monthly Financial Reports.
• Prepare monthly staff schedule. Review Vacation and /or Absence Requests and similar personnel functions with Team to ensure adequate staffing.
Work Experience

3. 03/2008 - 10/2009 Hinjewadi, Pune - India
Assistant Manager -Facility Management Services
IL & FS Property Management & Services Ltd. (Site: - Idea Data Center - Hinjewadi)
IL&FS is one of India's leading infrastructure development and finance companies.
• Identify the root cause of the recurring breakdowns and cost effective and timely troubleshooting techniques
• Shut down Planning and Execution
• Vendor Management for AMC in case of breakdowns and preventive maintenance Schedule
• Operating and monitoring the data center’s critical facilities and functions in order to meet or exceed Service Level
• Measuring and recording fundamental statistical data
• Researched new technologies and calculated future needs to achieve accurate capacity planning.
• Directed facilities management, including UPS, PDU, FM200, Halon, Sprinkler, fire suppression systems, HVAC and building generators.
Managed staff in Racking, Stacking, Network cabling, power requirements and cable management. Negotiated vendor agreements.
• Created and implemented disaster recovery plans and procedures for Data Centers, including hot sites for mission critical applications.
• Managed Capacity/white space planning process.
• Manage Vendor, integrators, consultant relationship, as well as SLA, contact, invoice and billing
• Meet with staff, Managers, Business leaders on task, Project status, departmental goals, incident reports, trouble tickets, budgets, etc…
• Update system documentation, project plan, and inventory and trouble/incident tickets.
• Mentor staff to maximize performance and improve service efficiency
• Planned, approved, and scheduled training for staff and self.
03/2004 - 03/2008 Magarpatta, Pune - India
Technical Site Supervisor
MEC Technical Engineers Pvt Ltd. (Site: - WNS ENterance - Magarpatta)
MecTech is reputed name undertaking electrical installation jobs of commercial and industrial nature.
• Co-ordinate with OEM for services as per AMC & in case of breakdown Emergencies of various systems like Electrical Distribution System.
• Supervision of DG sets 2mva X 2sets/UPS System/AHU System/HT & LT Panel System
• Was responsible for the proper functioning of Access/Attendance Server which was having a database of more than 5000 persons.
• To interact with Clients regarding Business and Attend & face various ISO Certificates & Client Security Audits.
• Maintaining various records & taking Backup of CCTV recording, Access & Attendance Database Backup.
• Was responsible for/managing Building Management Systems like Physical Electronic security system, CCTV,
• FAS, FM-200, Intrusion system, Water Leakage system & PA Systems.
Achievements
Zero downtime of service equipments. (02/2014 - Present)
Successfully lead the Technical team with best practices of maintenance & zero downtime of service equipment’s.
Synechron Office Project setup. (02/2014 - Present)
Chosen as the key member for Synechron Office Project setup.
SYNE-Spot Awards (02/2014 - Present)
Awarded by 02 nos x SYNE-Spot Awards within six months by the Synechron.
Audits (06/2010 - 02/2014)
Assisted company in achieving & retaining various ISO certificates. Also, ascertained in clearing various security audits.
Education
Bachelor in Computer Application (BCA)
Alagappa University
Diploma in Electrical Engineering (DEE)
B.V.J.N.I.O.T
Conversant With
Computer savvy with working knowledge of
CorelDraw Microsoft Microsoft
Office Windows
Autocad Photoshop